HomeMy WebLinkAboutAgenda Report - November 18, 2015 C-11TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
AGENDA TITLE: Adopt Resolution Authorizing the Lodi Police Department to Participate in the
AVOID the 10 Grant Funded by the Office of Traffic Safety; Appropriating Funds
($22,500); and Further Authorizing the Chief of Police to Execute the Agreement
MEETING DATE: November 18, 2015
PREPARED BY: Chief of Police
RECOMMENDED ACTION: Adopt resolution authorizing the Lodi Police Department to
participate in the AVOID the 10 grant funded by the Office of Traffic
Safety; appropriating funds in the amount of $22,500; and further
authorizing the Chief of Police to execute the agreement
BACKGROUND INFORMATION. Lodi has a significant problem with alcohol and speed -related fatal
and injury collisions, including those involving pedestrians,
bicyclists, hit-and-run drivers, and motorcyclists (illustrated below).
Fiscal Year
DUI -Related Traffic Collisions
DUI Arrests
12/13
65
303
13/14
60
281
14/15
62
358
To address DUI, the Lodi Police Department deploys existing officers on weekend and holiday evenings
for DUI saturation enforcement and DUI checkpoints. This grant will allow for additional saturation patrols
and DUI checkpoints.
By adopting this resolution, the Lodi Police Department will receive $50,000 in grant funding from the
Office of Traffic Safety (OTS), administered by the Stockton Police Department, to augment a
comprehensive traffic safety enforcement program to reduce fatal and injury collisions where the primary
collision factor is driving under the influence (DUI). The Lodi Police Department has participated in this
grant in previous years, and would like to continue that partnership.
With Council approval, the City of Lodi and the City of Stockton will enter into an agreement that provides
$50,000 in grant funding to augment enhanced DUI enforcement.
FISCAL IMPACT: This grant will allow the City to conduct needed education and enforcement
without using General Fund dollars.
FUNDING AVAILABLE: Requested Appropriation: 2015/16 DUI AVOID Grant (AL1462) ($22,500)
cc: City Attorney
Jordan Ayers
Deputy City M
/Internal Services Director
Tod Patterson
Chief of Police
APPROVED:
Step en Schwab u r, City Manager
MEMORANDUM OF UNDERSTANDING
BETWEEN SAN JOAQUIN COUNTY LAW ENFORCEMENT AGENCIES FOR
THE"AVOID THE 10" DUI CAMPAIGN
OCTOBER 1, 2015 THROUGH SEPTEMBER 30,2016
Grant Number:AL1642
This Memorandum of Understanding ("MOU") is entered into on October 1, 2015,
for a term of one year to expire on September 30, 2016, between the Stockton Police
Department, Manteca Police Department, Lodi Police Department, Tracy Police
Department, Ripon Police Department, Escalon Police Department, Lathrop Police
Services, San Joaquin County Sheriffs Department, San Joaquin County Probation
Department, and the California Highway Patrol ("Agencies"). These Agencies comprise
the 10 law enforcement entities located within San Joaquin County that will participate
in the California Office of Traffic Safety ("OTS") Avoid the 10- DUI Campaign, as
funded by OTS grant number AL1642 ("GRANT").
These Agencies will work cooperatively to reduce alcohol related fatal and injury
traffic collisions in San Joaquin County. In furtherance of that goal, all agree to fully
support the goals and objectives of the OTS Grant.
THE STOCKTON POLICE DEPARTMENT AGREES TO:
1. Serve as the host agency for a regional DUI effort in San Joaquin County, and
administer the project with OTS including submitting all required financial and
programmatic reports;
2. Reimburse Agencies promptly when invoiced for project -related costs. Eligible
costs include hourly overtime costs for officers, deputies, sergeants, community
service officers, dispatchers, clerical positions and Reserve Officers as
applicable. Straight time costs will only be reimbursed for Community Service
Officers and Reserve Officers. Administrative overhead will not be reimbursed;
3. Participate in all project related enforcement activities and take turns coordinating
and hosting enforcement operations on a mutually agreeable rotational basis with
participating agencies;
4. Schedule project related meetings as needed to coordinate activities and fund
travel for Agencies through Contractual Services to OTS sponsored conferences;
5. Ensure that the total amount for reimbursable overtime expenses from this grant
shall not exceed $202,443.00 total aggregate for all participating Agencies
(excluding Stockton Police Department); and
6. Ensure that the total amount for reimbursable overtime expenses from this grant
shall not exceed $140,577.00 total for the Stockton Police Department.
Memorandum of Understanding
"AVOID THE 10" DUI CAMPAIGN
Page 1
THE MANTECA POLICE DEPARTMENT, LODI POLICE DEPARTMENT, TRACY
POLICE DEPARTMENT, RIPON POLICE DEPARTMENT, ESCALON POLICE
DEPARTMENT, LATHROP POLICE SERVICES, SAN JOAQUIN COUNTY
SHERIFF'S DEPARTMENT, SAN JOAQUIN COUNTY PROBATION DEPARTMENT,
AND THE CALIFORNIA HIGHWAY PATROL AGREE TO:
1. Assign staff to assist with all project -related enforcement activities, to include:
a. Memorial Day holiday
b. Labor Day holiday period
c. Winter holiday period
d. 4th of July holiday
e. Other holidays and events as described in the Grant
2. Take turns coordinating and hosting enforcement operations on a mutually
agreeable rotational basis with the other participating agencies;
3. Attend project related meetings to schedule and coordinate activities and send
one representative to OTS sponsored conferences when applicable;
4. Submit invoices and proper documentation (copies of salary schedules and
overtime payroll records) to the Stockton Police Department within 15 -days after
the end of each quarter. Final claims not received by October 15, 2016, will not
be reimbursed
5. Budgeted grant activities will be conducted by agency personnel on an overtime
basis. Grant funded operations may be conducted by personnel such as a
Sergeant, Officer, Corporal, Deputy, Community Service Officer, Reserve Officer,
Traffic Technician, and Dispatcher depending on the titles used by the agency.
Personnel will be deployed as needed to accomplish the grant goals and
objectives. Costs are estimated based on an overtime hourly rate range of
$40.00 hr. to $90.00 hr. based on position and fiscal year of the enforcement
action. Overtime reimbursement (OT hourly rate and benefit) will reflect actual
costs of the personnel conducting the appropriate operation up to the maximum
range specified;
6. Collect and submit statistics on project activities necessary for completion of
specific grant reporting requirements prior to being reimbursed for expenses
incurred from this Grant;
7. Assume responsibility for the conduct and actions of their personnel; and
8. Ensure that overtime costs do not exceed $345,000.00 aggregate total for
all participating agencies.
Memorandum of Understanding
"AVOID THE 10" PROJECT AGREEMENT
Page2
The undersigned affirms that he or she has the authority to execute this
Memorandum of Understanding on behalf of the agency he or she represents. The
parties may execute this agreement in counterparts, each of which is deemed an
original and all of which only constitute one original.
Stockton Police Department
Chief of Police Eric Jones Date
Name (Please Print)
Manteca Police Department
Chief of Police Nick Obligacion Date
Name (Please Print)
Lodi Police Department
Chief of Police Tod Patterson Date
Name (Please Print)
Tracy Police Department
Approved as to form
Chief of Police Gary Hampton Date
Name (Please Print)
Ripon Police Department
Chief of Police Edward Ormonde Date
City Attorney
Memorandum of Understanding
"AVOID THE 10" PROJECT AGREEMENT
Page3
Name (Please Print)
Escalon Police Department
Chief of Police Mike Borges Date
Name (Please Print)
Lathrop Police Services
Sheriff Steve Moore Date
Name (Please Print)
San Joaquin County
Sheriff Steve Moore Date
Name (Please Print)
San Joaquin County Probation Department
Chief Probation Officer Stephanie James Date
Name (Please Print)
California Highway Patrol
Captain Barry Koenig Date
Name (Please Print)
Memorandum of Understanding
"AVOID THE 10" PROJECT AGREEMENT
Page4
1. AA#
2- JV#
CITY OF LODI
APPROPRIATION ADJUSTMENT REQUEST
TO: Internal Services Dept - Budget Division
Police Department 15. DATE:
3. FROM:
11/2/15
4. DEPARTMENT/DIVISION:
6. REQUEST ADJUSTMENT OF APPROPRIATION AS LISTED BELOW
FUND #
BUS. UNIT #
ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
SOURCE OF
FINANCING
214
21400000
56421
Avoid the 10
$ 22,500.00
(Office of Traffic Safety - AL1642)
B.
USE OF
FINANCING
214
21499000
77020
Overtime
$ 22,500.00
7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment If you need more space, use an additional sheet and attach to this form.
Grant funds will cover staff overtime to conduct DUI saturations, traffic enforcement operations, motorcycle operations,m
bicycle/pedestrian operations, and special enforcement operations.
If Council has authorized the appropriation adjustrn?IF:Complete the following
Meeting Date:
Department Head Signature:
Res No:
r
Attach copy of resolution to this form.
-I--; _ -r-
8. APPROVAL SIGNATURES
Deputy City Manager/Internal Services Manager
Date
Submit completed form to the Budget Division with any required documentation
Final approval will be provided in electronic copy format
RESOLUTION NO. 2015-205
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE LODI POLICE DEPARTMENT TO
PARTICIPATE IN THE AVOID THE 10 GRANT FUNDED
BY THE OFFICE OF TRAFFIC SAFETY; APPROPRIATING
FUNDS; AND FURTHER AUTHORIZING THE CHIEF OF
POLICE TO EXECUTE THE AGREEMENT
WHEREAS, Lodi has a significant problem with alcohol and speed -related fatal and
injury collisions, including those involving pedestrians, bicyclists, hit-and-run drivers, and
motorcyclists; and
WHEREAS, the Office of Traffic Safety (OTS) develops rankings based on the
Statewide Integrated Traffic Records System data for collisions reported by agencies other than
the California Highway Patrol. Lodi is ranked 37th out of 103 California municipalities in the
50,000 to 100,000 population category; and
WHEREAS, to address driving under the influence (DUI), the Lodi Police Department
deploys existing officers on weekend and holiday evenings for DUI saturation enforcement and
DUI checkpoints; and
WHEREAS, by adopting this resolution, the Lodi Police Department will receive $50,000
in grant funding from the OTS, administered by the Stockton Police Department, to augment a
comprehensive traffic safety enforcement program to reduce fatal and injury collisions where
the primary collision factor is driving under the influence; and
WHEREAS, with Council approval, the City of Lodi and the City of Stockton will enter
into an agreement that provides $50,000 in grant funding to augment enhanced DUI
enforcement.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the Lodi Police Department to participate in the AVOID the 10 Grant funded by the
Office of Traffic Safety; and
BE IT FURTHER RESOLVED funds in the amount of $22,500 be appropriated; and
BE IT FURTHER RESOLVED, that the Chief of Police is hereby authorized to execute
the Agreement on behalf of the City of Lodi.
Date: November 18, 2015
I hereby certify that Resolution No. 2015-205 was passed and adopted by the Lodi City
Council in a regular meeting held November 15, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
CNNIFER M. FERRAIOLO
ity Clerk
2015-205