HomeMy WebLinkAboutAgenda Report - November 18, 2015 C-05CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Rejecting Non -Responsive Bid and Awarding Contract for Salas
Park - Sports Lighting Improvements (Phase 1), to Modesto Executive Electric, Inc.,
of Modesto ($75,502)
MEETING DATE: November 18, 2015
AGENDA ITEM
C-5
PREPARED BY: Public Works Director
RECOMMENDED ACTION:
Adopt resolution rejecting non-responsive bid and awarding contract
for Salas Park - Sports Lighting Improvements (Phase 1), to
Modesto Executive Electric, Inc., of Modesto, in the amount of
$75,502.
BACKGROUND INFORMATION: Salas Park is Lodi's primary sports facility for youth baseball,
softball, soccer and football. Currently, there are eight wood light
poles that due to age, condition and height must be replaced with
new, metal poles with upgraded fixtures and components.
At the March 4, 2015 meeting, Council approved the purchase of the new lighting fixtures and
components from Musco Corporation and the cost was included in Fiscal Year 2014/15 budget
($160,429). The new lighting fixtures and components are stored at Musco Corporation and will be
delivered to Salas Park for installation once the contract is fully executed.
The project will remove eight existing, 40 -foot wood Tight poles and install the City -furnished Musco
lighting fixtures and components, including eight 70 -foot steel poles and concrete foundations, 41 lamps,
pole -top assemblies, wiring, controller and monitoring system, conduit and conductor, a switchboard
panel cabinet and other incidental and related work, as shown on the plans and specifications for the
above project.
Plans and specifications for this project were approved on April 1, 2015. The City received the following
bids for this project on October 14, 2015.
Bidder Location Bid
Engineer's Estimate $ 73,800.00
Big Valley Electric Stockton $ 72,050.00
Modesto Executive Electric, Inc. Modesto $ 75,501.60
Bockmon & Woody Electric Co., Inc. Stockton $ 93,958.00
Eco Energy Solutions, Inc., dba
High Volt Electric Chatsworth $ 112,454.00
Tennyson Electric, Inc. Livermore $ 118,570.00
The bid received from the lowest bidder, Big Valley Electric, did not contain the addendum receipt and is
being rejected as non-responsive. Staff recommends awarding the contract to the second -lowest bidder,
Modesto Executive Electric, Inc., of Modesto.
APPROVED: (� ,
ep en chi vaha er, City Manager
K:\WP\PROJECTS\PARKS\Salas Park Sports Lighting\CAward Salas Park Lighting.doc 11/9/2015
Adopt Resolution Rejecting Non -Responsive Bid and Awarding Contract for Salas Park - Sports Lighting Improvements (Phase 1), to Modesto Executive Electric,
Inc., of Modesto ($75,502)
November 18, 2015
Page 2
FISCAL IMPACT:
FUNDING AVAILABLE:
Jeff Hood
Parks, Recre
II'► ►:"►►�l0
if/
1''
n & Cultur.1 Services Director
The new sports lighting system will decrease maintenance and operations
costs in the park's sports lighting system.
Park Capital (43299000.77020)
CA09-6-t0-At
Jordan Ayers
Deputy City Manager/Internal Services Director
Prepared by Dorothy Kam, Assistant Engineer
FWS/DK/tb
cc: City Engineer/Deputy Public Works Director
Parks, Recreation and Cultural Services Director
F. Wally : ndelin
Public Works Director
K:\WP\PROJECTS\PARKS\Salas Park Sports Lighting\CAward Salas Park Lighting.doc 11/9/2015
SALAS PARK — SPORTS LIGHTING IMPROVEMENTS (PHASE 1) CONTRACT
2001 South Stockton Street
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and MODESTO EXECUTIVE ELECTRIC, INC., herein referred
to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
Contract.doc 4.1 10/20/15
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary providing all labor, materials and equipment to unload the
city furnished Musco Lighting system components that are delivered to the project site.
The Contractor shall also provide all labor, materials and equipment to remove existing
lighting equipment, electrical switchboard cabinet and concrete pad and install (41) new
fixtures, poletop luminaire assemblies, remote electrical component enclosures, pole
length wiring harnesses, Control Link controller and monitoring system, electrical
switchboard cabinet and concrete pad, (8) 70 foot galvanized steel poles, (8) pre -cast
concrete foundation bases, trenching, backfill, compaction, conduit and conductor and
other incidental and related work, all as shown on the plans and specifications for the
above project. "Salas Park — Sports Lighting Improvements (Phase 1) ".
ITEM
NO. DESCRIPTION
CONTRACT ITEMS
EST'D.
UNIT QTY UNIT PRICE TOTAL PRICE
Furnish All Labor,
Materials and Equipment
to Unload and Secure
City Furnished Sports
Lighting Components LS 1 $3,000.00 $3,000.00
Furnish All Labor,
Materials and Equipment
to Remove and Dispose
of the Existing Wood
Poles, Fixtures and
Luminaire Assemblies LS 1 $10,045.00 $10,045.00
Contract.doc
4.2
1 0/20/1 5
ITEM
NO. DESCRIPTION
EST'D.
UNIT QTY UNIT PRICE TOTAL PRICE
3. Furnish All Labor,
Materials and Equipment
to Install (8) 70 Foot
Steel Poles, 41 Fixtures,
Luminaire Assemblies
and (8) Pre Cast
Concrete Foundation
Bases LS 1 $26,000.00 $26,000.00
4. Furnish All Labor,
Materials and Equipment
to Install Control Link
Lighting Controller and
Monitoring System and
Lighting Contactors LS 1 $2,555.00 $2,555.00
5. Furnish and Install 3 Inch
Type DB Conduit w/ 1 -
#2 AL Tri-Plex and 1 - #2
AL TW Conductor LF 230 $73.92 $17,001.60
6. Furnish and Install New
Electrical Pull Boxes w/
Vandal Proof Metal Lids EA 6 $850.00 $5,100.00
7. Furnish All Labor
Materials and Equipment
to Remove and Salvage
the Existing 400 AMP
Electrical Switchboard
Cabinet LS 1 $2,200.00 $2,200.00
Furnish All Labor
Materials and Equipment
to Remove and Dispose
of the Existing Electrical
Switchboard Concrete
Pad LS 1 $2,600.00 $2,600.00
Contract.doc
4.3
10/20/15
ITEM
NO. DESCRIPTION
EST'D.
UNIT QTY UNIT PRICE TOTAL PRICE
9. Furnish All Labor,
Materials and Equipment
to Install New City
Furnished 400 AMP
Electrical Switchboard
Cabinet with New
Concrete Pad LS 1 $7,000.00 $7,000.00
TOTAL BID $75,501.60
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 15 calendar days after the City Manager has executed the contract and to
diligently prosecute to completion within 25 WORKING DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
Contract.doc
4.4
1 0/20/1 5
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI
By:
Stephen Schwabauer
City Manager
By: Date:
Title
Attest
City Clerk
(CORPORATE SEAL) Approved As To Form
Janice D. Magdich
City Attorney
Contract.doc 4.5 10/20/15
RESOLUTION NO. 2015-200
A RESOLUTION OF THE LODI CITY COUNCIL REJECTING
NON-RESPONSIVE BID, AWARDING THE CONTRACT FOR THE
SALAS PARK — SPORTS LIGHTING IMPROVEMENTS (PHASEI) PROJECT
TO MODESTO EXECUTIVE ELECTRIC, INC., OF MODESTO, AND FURTHER
AUTHORIZING. THE CITY_MANAGER TO EXECUTE THE CONTRACT
WHEREAS, in answer to notice duly published in accordance with law and the order of this
City Council, sealed bids were received and publicly opened on October 14, 2015, at 11:00 a.m., for
the Salas Park - Sports Lighting Improvements (Phase 1) Project, described in the plans and
specifications therefore approved by the City Council on April 1, 2015; and
WHEREAS, said bid has been checked and tabulated and a report thereof filed with the
City Manager as follows:
Bidder Bid
Big Valley Electric
Modesto Executive Electric, Inc.
Bockmon & Woody Electric Co, Inc.
Eco Energy Solutions, Inc., dba High Volt Electric
Tennyson Electric, Inc.
$ 72,050.00 (Non -Responsive)
$ 75,501.60
$ 93,958.00
$ 112,454.00
$ 118,570.00
WHEREAS, the lowest bidder, Big Valley Electric, failed to submit the addendum receipt with
their bid and is considered non-responsive; and
WHEREAS, staff recommends that the City Council reject the non-responsive bid and award
the contract for Salas Park - Sports Lighting Improvements (Phase 1) Project to the lowest
responsive bidder, Modesto Executive Electric, Inc., in the amount of $75,501.60.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby reject the
non-responsive bid and award the contract for Salas Park - Sports Lighting Improvements (Phase 1)
Project to the lowest responsive bidder, Modesto Executive Electric, Inc., of Modesto, California, in
the amount of $75,501.60; and
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to
execute the contract.
Dated: November 18, 2015
I hereby certify that Resolution No. 2015-200 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held November 18, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
h �4�
ZER. FERRAIOLO
City Clerk
2015-200