HomeMy WebLinkAboutAgenda Report - November 18, 2015 C-04TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C-4
AGENDA TITLE: Adopt Resolution Approving Standardization of Bus -Mounted Destination Signs
and Authorizing City Manager to Execute Purchase Order for Bus Destination
Signs from Luminator Technology Group, of Plano, Texas ($37,083)
MEETING DATE: November 18, 2015
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution approving standardization of bus -mounted
destination signs and authorizing City Manager to execute purchase
order for bus destination signs from Luminator Technology Group,
of Plano, Texas, in the amount of $37,083.
BACKGROUND INFORMATION: City transit staff is in the process of procuring an Intelligent
Transportation System (ITS), comprised of Automatic Vehicle
Location, Computer Aided Dispatch, Automatic Stop
Annunciation, and Passenger Information Network. This project was included in Transit's FY 2015/16
budget and will allow transit staff and passengers to track the location of transit buses for better reliability
and on-time performance.
In order for this project to function properly, all on -board vehicle equipment must be able to communicate
with the bus's logic unit. The new bus -mounted destination signs will be programmed to communicate
with the new ITS bus logic unit to accurately change the sign display as the bus travels near the GPS -
coded bus stop, providing passengers with visual and audible bus stop announcements. All the City's
buses are equipped with bus -mounted destination signs, however, only the City's larger 32 -foot El
Dorado buses are the type that can communicate with our future ITS system. To properly operate the
overall ITS project, City staff recommends purchasing eight new destination signs for the smaller Arboc
buses assigned to the fixed -route system.
City staff recommends City Council approve standardization of the sign equipment and parts and waive
the formal bidding process per Lodi Municipal Code Section 3.20.070, Bidding, for the following reasons:
1. Programming Software — Each bus -mounted destination sign utilizes unique software for
programming. Having one program is more cost effective and timely for transit staff updating
the transit fleet.
2. Service — City mechanics maintain the City transit vehicles and standardizing the sign type will
make it easier for the mechanics to perform trouble shooting.
3. Spare Paris — City mechanics will only need to maintain an inventory for the Luminator signs,
reducing parts inventory costs.
4. Luminator Technology Group is the only company that sells Luminator destination signs.
The Luminator signs will be purchased with funds appropriated for the ITS system budgeted in
FY 2015/16. The quote is provided as Exhibit A.
APPROVED:
■ I
Ri 41,91•,au- , City Manager
K:\WP\TRANSIT\CcHeadsigns.doc 11/9/2015
Adopt Resolution Approving Standardization of Bus -Mounted Destination Signs and Authorizing City Manager to Execute Purchase Order for Bus Destination Signs
from Luminator Technology Group, of Plano, Texas ($37,083)
November 18, 2015
Page 2
FISCAL IMPACT:
Standardizing the bus -mounted destination signs will make maintenance
easier for City fleet and transit staff and reduce the need for additional
spare parts.
FUNDING AVAILABLE: This project will be funded by Transportation Development Act (60199000).
Jordan Ayers V
Deputy City Manager/Internal Services Director
CiLSAkS2
F. Wally Sandelin
Public Works Director
Prepared by Julia Tyack, Transportation Planner
FWS/JT/tb
Attachment
cc: Transportation Manager
K:\WP\TRANSIT\CcHeadsigns doc 11/3/2015
Quotation Terms Quote Date Expiration Date Salesperson Customer Currency J
Quotation
10/23/2015 10:54:47 AM
LUMINATOR HOLDING L.P.
900 KLEIN ROAD
PLANO TX 75074
972-424-6511
Customer: M046698
Prospect:
ATTN: JULIA TYACK
City of Lodi
Attn: Accounts Payable
PO Box 3006
Lodi CA 95241-1910
UNITED STATES
Phone:
Fax:
Luminator
An LTG Company
B000004243 NET 30 DAYS 8/21/2015 12/31/2015 USD US Dollar
Quantity Item
Unit Price Extended Price
8.000 510929002 FRONT 2,300.00000 EA 18,400.00
SIGN,COMMUTER,14X 112,AMBER
8.000 510939001 SIGN ASSY,SIDE,8x64,AMBER,SMD 1,244.00000 EA 9,952.00
8.000 510632344 ASSY,ODK4+,FF 298.00000 EA 2,384.00
8.000 900001000 INSTALLATIONS (FIELD) 450.00000 EA 3,600.00
Unit Total: 4,292.00000
REFERENCE: CITY OF LODI
* LUMINATOR SUPPLIES A STANDARD SIX (6)
YEAR WARRANTY ON PARTS AND LABOR FROM TIME
OF ACCEPTANCE.
Prices quoted are firm for 180 days after the date of quote. After that time, prices are subject to change without notice. Terms:
Net 30 days F.O.B. our plant Luminator is not responsible for any applicable taxes and duties unless otherwise stated. All amounts
in USD. Delivery 10 - 12 weeks after order is received. Additional terms and conditions will be provided.
Sale Amount: 34,336.00
Lum_Prod LUMINATOR HOLDING L.P. Page 1 of 2
kalmand
Quotation
10/23/2015 10:54:47 AM
LUMINATOR HOLDING L.P.
900 KLEIN ROAD
PLANO TX 75074
972-424-6511
Customer: M046698
Prospect:
ATTN: JULIA TYACK
City of Lodi
Attn: Accounts Payable
PO Box 3006
Lodi CA 95241-1910
UNITED STATES
Phone:
Fax:
Luminator
An LTG Company
Quotation Terms Quote Date Expiration Date Salesperson Customer Currency
B000004243 NET 30 DAYS 8/21/2015 12/31/2015 USD US Dollar
Order Disc( 0.00%): 0.00
Sales Tax: 2,746.88
Misc Charges: 0.00
Total Amount: 37,082.88
Lum_Prod LUMINATOR HOLDING L.P. Page 2 of 2
kalmand
RESOLUTION NO. 2015-199
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
STANDARDAZATION OF BUS -MOUNTED DESTINATION
SIGNS AND PARTS, AND FURTHER AUTHORIZING THE
CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR
BUS DESTINATION SIGNS FROM LUMINATOR
TECHNOLOGY GROUP, OF PLANO, TEXAS
WHEREAS, City transit staff is in the process of procuring an Intelligent Transportation
System (ITS), comprised of Automatic Vehicle Location (AVL), Computer Aided Dispatch
(CAD), Automatic Stop Annunciation (ASA), and Passenger Information Network (PIN); and
WHEREAS, one piece of this project entails the use of bus -mounted destination signs,
allowing the ITS system to communicate with the destination sign; and
WHEREAS, all the City's buses are equipped with bus -mounted destination signs,
however, only the City's larger 32 -foot El Dorado buses are able to communicate with our future
ITS system; and
WHEREAS, to properly operate the overall ITS project, City staff recommends
purchasing eight signs for the smaller ARBOC buses assigned to the fixed -route system; and
WHEREAS, staff recommends that the City Council approve standardization of
bus -mounted destination signs and parts from Luminator Technology Group, of Plano, Texas,
thereby waiving the formal bidding process pursuant to Lodi Municipal Code Section 3.20.070.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
standardization of bus -mounted destination signs and parts from Luminator Technology Group,
of Plano, Texas, and hereby waives the formal bidding process pursuant to Lodi Municipal Code
Section 3.20.070; and
BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager
to execute a purchase order for eight bus -mounted destination signs from
Luminator Technology Group, of Plano, Texas, in the amount of $37,083.
Dated: November 18, 2015
I hereby certify that Resolution No. 2015-199 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 18, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NNIFERWI. FERRAIOLO
City Clerk
2015-199