HomeMy WebLinkAboutResolutions - No. 2017-129RESOLUTION NO 2017-129
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE CONTRACT FOR POWERLINE CLEARING AND
VEGETATION PROGRAM MANAGEMENT SERVICES TO
UTILITY TREE SERVICE, INC., OF STOCKTON
WHEREAS, the Electric Utility (EU) maintains approximately 125 miles of
overhead 12 kV and 60 kV power lines with associated operable equipment, as well as
nearly 120 miles of underground primary cable with associated appurtenances, to
maintain safe and reliable electric service to nearly 26,000 electric customers; and
WHEREAS, pursuant to State of California General Order 95, as well as industry
best practice, the EU must routinely patrol, clear, and remove vegetation that
encroaches into its overhead 12 kV and 60 kV power lines, as well as remove vegetation
that impedes access to underground appurtenances, such as pad-mounted
transformers, vaults, and junction-boxes; and
WHEREAS, this work is performed to minimize vegetation-related outages and
improve safety to the public and EU staff that must construct or reconstruct power lines;
and
WHEREAS, vegetation management tasks are accomplished by using
specialized labor with expertise and training in operating near and around energized
electrical facilities; and
WHEREAS, the EU relies upon contracted labor to perform these tasks, and the
current contract, which was awarded by Council at its regular meeting on June 19,2013,
expired June 30, 2017; and
WHEREAS, at its regular meeting on May 3,2017, the City Council approved the
specifications and authorized the EU to put the contract out to public bid; and
WHEREAS, publications were tendered with bid proposals due on
June 14,2017, for a contract with an initial term of three years with an option at the
City's sole discretion to extend for two additional one-year terms, with each year of the
contract set at a not-to-exceed amount of $750,000; and
WHEREAS, upon satisfactory performance, if all extensions are executed, the
proposed contract will provide services to the City through Fiscal Year 2021122i and
WHEREAS, the City received four bids at the June 14, 2017, bid opening, as
shown on Exhibit A, attached hereto and made a part of this Resolution, that were
evaluated by staff þased upon responsiveness to the bid criteria, expected annual costs,
anticipated lifetime contract costs, including straight-time labor and equipment expenses,
in addition to potential overtime/emergency work contingencies modeled after the
preceding three years; and
WHEREAS, staff reviewed the proposals and deemed Utility Tree Service, lnc.,
was the lowest responsive bidder compliant with the approved specifications.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby
award the contract for power line clearing and vegetation management services to Utility
Tree Service, lnc., of Stockton, California, and authorizes the City Manager to execute
the contract in an amount not to exceed $750,000 annually; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize
the Electric Utility Director to execute two one-year contract extensions upon satisfactory
performance and if in the best interests of the City of Lodi.
Dated: July 19, 2017
I hereby certify that Resolution No. 2017-129 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held July 19, 2017, by the following
vote:
AYES
NOES
ABSENT:
ABSTAIN:
COUNCIL MEMBERS - Chandler, Johnson, Mounce, Nakanishi,
and Mayor Kuehne
COUNCIL MEMBERS - None
COUNCIL MEMBERS - None
COUNCIL MEMBERS - None
Tn,
IFE FERRAIOLO
Clerk
2017-129
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