HomeMy WebLinkAboutAgenda Report - November 4, 2015 C-15AGENDA ITEM
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COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Appropriating $10,000 for Parks, Recreation and Cultural
Services Copier Purchase
MEETING DATE: November 4, 2015
C 15
PREPARED BY: Parks, Recreation and Cultural Services Director
RECOMMENDED ACTION: Adopt resolution appropriating $10,000 for Parks, Recreation and
Cultural Services Copier Purchase.
BACKGROUND INFORMATION: The Recreation Division's copier was purchased in 2007 as part of a
group purchase for the City from Ikon Office Solutions. Some other
departments have already replaced their copiers from that group
purchase.
PRCS needs to replace its Canon IRC51851 copier for two main reasons: 1) It requires numerous repairs
due to wear over nearly nine years; and 2) the space designated for a copier in the new City Hall Annex
is not big enough for the current machine.
The department's FY 2015/16 budget did not include funding for a new copier. Staff seeks an additional
appropriation to cover this cost.
FISCAL IMPACT: $10,000 from PRCS Fund 200.
FUNDING AVAILABLE: PRCSfundbalance is $229,204 as of June 30, 2015.
Jordan Ayers, Deputy City Managerllnternal Services Director
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cc: City Attorney
APPROVED:
Jeff H do
Pam, Recreation and Cultural Services Director
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Manager
1. AA#
2. JV#
CITY OF LODI
APPROPRIATION ADJUSTMENT REQUEST
'TO: Internal Services Dept. - Budoet Division
:3. FROM: JJeff Hood, PRCS Director 15. DATE: 10127/15
1.4. DEPARTMENT/DIVISION: PRCS/Recreation
5. REQUEST ADJUSTMENT OF APPROPRIATION AS LISTED BELOW
FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT
A.
200 32205 PRCS fund balance $10,000
:SOURCE OF
FINANCING
B.
USE OF
FINANCING
200 20073001 77030 1 Machinery $ Equipment $10,000
7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Appropriation needed to purchase new copier for new PRCS offices in City Hall Annex. Existing copier is nearly 9 years old,
will not fit in new space designated for copier, and is need of constant repairs.
Council has authorized the appropriation adjustment, complete the following.
Date: 11/4115 Res No;_ A Attach copy of resolution to this form.
Head Signature:
APPROVAL SIGNATURES
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2015-194
A RESOLUTION OF THE LODI CITY COUNCIL
APPROPRIATING $10,000 FOR PARKS, RECREATION, AND
CULTURAL SERVICES COPIER PURCHASE
WHEREAS, the Recreation Division's Canon IRC51851 copier was purchased in 2007
as part of a group purchase for the City from Ikon Office Solutions; and
WHEREAS, the Parks, Recreation, and Cultural Services Department needs to replace
its Canon IRC51851 copier as it requires numerous repairs due to wear over nearly nine years
of usage, and the space designated for a copier in the new City Hall Annex is not adequate to
house the current machine; and
WHEREAS, Parks, Recreation, and Cultural Services does not have funds budgeted at
this time for a large equipment purchase; and
WHEREAS, staff respectfully requests that the City Council approve an appropriation of
$10,000 from Account No. 20073001.77030 (Recreation Administration, Machinery &
Equipment), by drawing on the available balance within the Parks, Recreation, and Cultural
Services fund (200) balance.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
appropriate $10,000 for the purchase of a Canon IR C5240A copier for Parks, Recreation, and
Cultural Services by transferring that amount from its fund balance to Account
No. 20073001.77030.
Dated: November 4, 2015
I hereby certify that Resolution No. 2015-194 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 4, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
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NIFER . FERRAIOLO
City Clerk
2015-194