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Home My WebLink AboutAgenda Report - November 4, 2015 C-03AGENDA ITEM C4w 3 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Accept Quarterly Report of Purchases between $10,000 and $20,000 MEETING DATE: November 4, 2015 PREPARED BY: Deputy City Manager RECOMMENDED ACTION: Accept Quarterly Report of Purchases between $10,000 and $20,000. BACKGROUND INFORMATION: During the third calendar quarter of 2015, the following purchases were awarded. Background information for each purchase is attached as Exhibits A through F. Exh. Date Contractor A 07/08/2015 Lowe's B 07/09/2015 Aqua Aerobics C 07/15/2015 Muniquip D 09/16/2015 Sanborn Chevrolet E 09/28/2015 All -Phase Electric F 09/28/2015 836 Technologies Proiect White Slough Kitchen Cabinet Replacement #3 Filter Sock Replacement Replace Recirculating Pump — Digester #1 Detective Vehicle Purchase Salas Park Sports Lighting System Electrical Cabinet and Switch Gear CINT Commander II Hostage Negotiations Technology FISCAL IMPACT: Not applicable. Award Amt. $17,783.86 $19,699.84 $19,061.64 $19,779.40 $19,980.00 $11,878.92 FUNDING AVAILABLE: Varies by project. All purchases were budgeted in the 2015-2016 Financial Plan Attachments Jordan Ayers Deputy City Manager 721 EXHIBIT A RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Lowe's White Slough Kitchen Cabinet Replacement Public Works - White Slough Lowe's $17,783.86 07-08-15 "NO BID" or NO RESPONSE RECEIVED: The Home Depot Belco Cabinets (did not quote as specified) $17,783.86 BACKGROUND INFORMATION & BASIS FOR AWARD: This purchase is for replacement kitchen cabinets in the lunch room/break room at White Slough Water Pollution Control Facility. The current cabinets have been here since the treatment facility was built in 1967. This lunch room/break room is used by 18-20 staff members, 7 days per week, 16 hours per day. They are damaged with 48 years of regular use. FUNDING: 53053003.72534 Prepared by: Karen D. Honer Title: Wastewater Plant Superintendent Reviewed by: EXHIBIT RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Aqua Aerobics System Inc. #3 Filter Sock Replacement Public Works Aqua Aerobics $19,699.84 7/9/2015 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: This is a sole source item. Sole Source letter attached. FUNDING: Purchase Order No. 53053003.72531 Prepared by: Ken Capitanich Title: Chief Plant Operator Reviewed by: B $19,699.84 EXHIBIT RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: sole source letter attached Recirculating Pump -Digester #1 Public Works Muniquip $19,061.64 July 15, 2015 "NO BID" or NO RESPONSE RECEIVED: C BACKGROUND INFORMATION & BASIS FOR AWARD: As part of routine preventive maintenance practices, the recirculating pump - #1 (RP -D1) needs to be replaced, the digester must be recirculated to maintain an homogenous mix as well as maintain continuous heating. FUNDING: 53053003.72359 Prepared by: Karen D Honer Title: Wastewater Plant Superintendent Reviewed by: Purchase Order No. EXHIBIT D RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Detectives Vehicle Purchase DEPARTMENT: Police Department CONTRACTOR Sanborn Chevrolet AWARD AMOUNT: $19,779.40 DATE OF RECOMMENDATION: 09/16/15 BIDS OR PROPOSALS RECEIVED: Sanborn $19,779.40 Premier Chrysler $20,518.92 Steve's Chevrolet $21,594.60 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: Staff reviewed three comparable vehicles and found the 2015 Chevrolet Malibu from Sanborn Chevrolet to be the best overall value. Vehicle has been inspected by MSC and no issues were found. After a thorough review of the Exception to Bid Procedure, the department believes it is in the City's best interest to purchase a pre -owned 2015 Chevrolet Malibu from Sanborn Chevrolet.This vehicle will replace vehicle #05-092. FUNDING: 40399100.77040 Prepared by: Paula O'Keefe Title: Management Analyst Reviewed by:� EXHIBIT E RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Lodi- Salas Park Sports Lighting Mods DEPARTMENT: Parks, Recreation, and Cultural Services CONTRACTOR All -Phase Electric Supply AWARD AMOUNT: $19980.00 DATE OF September 28, 2015 RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: All -Phase Electric Supply $19,980.00 Platt Electric of Stockton $22,666.46 Willie Electric Supply $24,124.31 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: The existing Salas Park sports lighting system electrical cabinet and switch gear must be replaced/upgraded prior to a planned pole and fixture swap out project. FUNDING: 43299000.77020 Prepared by: Steve Dutra Title: Park Superintendent Reviewed by: Purchase Order No. EXHIBIT F RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: CINT Commander 11 DEPARTMENT: Police CONTRACTOR 836 Technologies AWARD AMOUNT: $11,878.92 DATE OF RECOMMENDATION: 092815 BIDS OR PROPOSALS RECEIVED: 836 Technologies $11,878.92 "NO BID" or NO RESPONSE RECEIVED: NA- Sole Source BACKGROUND INFORMATION & BASIS FOR AWARD: 836 Technologies is the sole source for the CINT Commander 11. This technology allows hostage negotiators to talk with suspects as well as departmental staff. The software allows to be a pretext phone call device as well. FUNDING: 10032000.72306 Prepared by: J.Howell Title: Sr. Ad Cler Reviewed b . Purchase Order No.