HomeMy WebLinkAboutAgenda Report - October 21, 2015 C-10AGENDA ITEM 10
ACITY OF LODI
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COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving the Annual Shared Automation Fee Structure for the
Agreement Between the City of Stockton and Sirsi Corporation, Integrated Library
System, and Approving Cost Sharing Fee for Fiscal Year 2015/16 ($25,476)
MEETING DATE: October 21, 2015
PREPARED BY: Library Director
RECOMMENDED ACTION: Adopt resolution approving the annual shared automation fee
structure for the agreement between the City of Stockton and Sirsi
Corporation, Integrated Library System, and approving cost sharing
fee for fiscal year 2015/16, in the amount of $25,476.
BACKGROUND INFORMATION: In 2003, as authorized by the City Council, the Lodi Public Library
entered into a partnership with Stockton San Joaquin County Library
System to share an Integrated Library System (ILS) provided by
Sirsi Corporation. The Sirsi ILS integrates all the functions of the library in one automated system. It
allows users online access to the catalog to search for library material and access their accounts via the
Internet to place holds and to receive email notification of holds, overdues, and due date reminders. The
integrated library system maintains all the records of items in the collection and registered borrowers and
their status in relation to each other. The contract requires the parties to annually agree on a fee structure
for the Sirsi services to the Lodi Library.
City of Stockton Information Technology Department staff provides computer technology services and
Stockton Library staff members consult on implementation of the system and software as needed. Lodi's
system maintenance costs charged by Sirsi Corporation are directly passed through from Stockton. Lodi
shares a percentage of connectivity charges based on the percentage of peripheral equipment connected
to the system. Charges for City of Stockton staffing expertise and consultation are charged annually for
estimated services rendered. This year, Stockton proposes that Lodi pay $25,476 under the contract.
This represents a slight increase over the previous year.
FISCAL IMPACT: Sharing library resources with the City of Stockton is a cost-effective
way to provide Lodi Public Library patrons with convenient, online
access to library materials and resources.
FUNDING AVAILABLE: 12090000.72450: $25,476
Jorda Ayers, Deputy City UaAager
n oGuali, Library Director
DG/md
APPROVED: '
-edephen84aWabau r, City Manager
9
CITY OF STOCKTON
COMMUNITY SERVICES DEPARTMENT
STOCKTON-SAN JOAQUIN COUNTY PUBLIC LIBRARY
605 N. EI Dorado Street • Stockton, CA 95202-1907 • 209-937-8206
www.stocktongov.com
City of Lodi
201 W. Locust St
Lodi CA Zip 95240
ATTN: Dean Gualco, Library Director
INVOICE
Invoice No. 363475
Invoice Date 8/3/15
PO No.
Period of Service
July 1, 2015 -June 30, 2016
Description _
Annual automation service and maintenance fee for the
City of Lodi Library, includes Unicorn software & maintenance,
Datastream & Enterprise subscriptions, hardware annual support,
_ Price
$25,476
Symphony software, staff costs, and estimated connectivity
TOTAL
$25,476
Office Use Only
Revenue Account: 041-3530-347-12-00
Customer Account: 39054-39054 -
Prepared by: swren
Invoice is due and payable upon receipt.
Mail remittance to City of Stockton, 605 N. ElDorado Street, Stockton CA 95202
For questions regarding this invoice, please contact Susan Wren 209-937-8154
RESOLUTION NO. 2015-182
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE
ANNUAL SHARED AUTOMATION FEE STRUCTURE FOR THE
AGREEMENT BETWEEN THE CITY OF STOCKTON AND
SIRSI CORPORATION INTEGRATED LIBRARY SYSTEM, AND
APPROVING COST-SHARING FEE FOR THE 2015/16 BUDGET YEAR
WHEREAS, in 2003, as authorized by the City Council, the Lodi Public Library
entered into a contract with the Stockton San Joaquin County Library System to share
an Integrated Library System provided by Sirsi Corporation; and
WHEREAS, City of Stockton Information Technology department staff provides
computer technology services, and Stockton Library staff members consult on
implementation of the system and software as needed; and
WHEREAS, Lodi's system maintenance costs charged by Sirsi Corporation are
directly passed through from Stockton; Lodi shares a percentage of connectivity charges
based on the percentage of peripheral equipment connected to the system; and charges
for the City of Stockton staffing expertise and consultation are charged annually for
estimated services rendered; and
WHEREAS, staff recommends paying the City of Lodi's annual share of $25,476
for the Sirsi Corporation Integrated Library System for Fiscal Year 2015/16.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the Annual Shared Automation Fee Structure for the agreement between the
City of Stockton and Sirsi Corporation Integrated Library System, and hereby approves
the cost-sharing fee for the 2015/16 budget year in the amount of $25,476.
Dated: October 21, 2015
I hereby certify that Resolution No.182 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 21, 2015, by the following
vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi,
and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NNIFERR~FERRAIOLO
ity Clerk
2015-182