HomeMy WebLinkAboutAgenda Report - September 2, 2015 C-07AGENDA ITEM Cw 7
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for Ham Lane Signal Modification
Improvements 2015, to Tim Paxin's Pacific Excavation, Inc., of Elk Grove,
($331,934)
MEETING DATE: September 2, 2015
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Ham Lane Signal
Modification Improvements 2015, to Tim Paxin's Pacific Excavation,
Inc., of Elk Grove, in the amount of $331,934.
BACKGROUND INFORMATION: This project consists of modifying traffic signals to include protected
left turn movements on Ham Lane at Vine Street Tokay Street, and
Lockeford Street. The work includes installing four new signal poles
(two each at Vine Street and Tokay Street), new service pedestals, cabinet controller equipment, and
LED countdown pedestrian signals at each of these locations.
Plans and specifications for this project were approved on July 15, 2015. The City received the following
two bids on August 6, 2015. Tim Paxin's Pacific Excavation, Inc. has signed the required Local Hire
forms and will conform to the requirements.
Bidder
Engineer's Estimate
Tim Paxin's Pacific Excavation, Inc.
St Francis Electric LLC
Location
Elk Grove
San Leandro
Bid
$ 290,200.00
$ 331, 934.00
$ 377,770.00
The total project cost including the contract, staff time and contingencies is estimated at $450,000. The
difference between the amount budgeted and the total project cost is due to a higher than anticipated low
bid and minor project scope changes such as installing a new service cabinet and concrete pad; and
replacing the existing pedestrian signal head, and traffic loop detection.
FISCAL IMPACT: There will be a slight increase in signal maintenance costs at these
intersections.
FUNDING AVAILABLE: Gas Tax (30299000.77020) $450,000
Jordan Ayers
Deputy City Manager/Internal Services Director
APPROVED:
ep en Sc w ba , City Manager
KAWP\PROJECTS\SIGNALS\Ham Lane Signal Modifications 2015\CAward Ham Lane Signal Mod.doc
8/25/2015
Adopt Resolution Awarding Contract for Ham Lane Signal Modification Improvements 2015, to Tim Paxin's Pacific Excavation, Inc., of Elk
Grove, ($331,934)
September 2, 2015
Page 2
F. Wally 61anaelin
Public Works Director
Prepared by Dorothy Kam, Assistant Engineer
FNS/DK/tb
Attachment
cc: City Engineer/Deputy Public Works Director
K:\WP\PROJECTS\SIGNALS\Ham Lane Signal Modifications 2015\CAward Ham Lane Signal Mod.doc 8/25/2015
HAM LANE SIGNAL MODIFICATION IMPROVEMENTS 2015 CONTRACT
Vine, Tokay and Lockeford Street
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and TIM PAXIN'S PACIFIC EXCAVATION, INC., herein
referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
Contract.doc 4.1 08/12/15
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary to install new signal poles and foundation, concrete pad for
service and controller cabinets, service pedestals and controller cabinet, LED
countdown pedestrian signals with unimount mounting hardware, push buttons and
signs; modify traffic signals to accommodate protected left turn phases on Ham Lane at
Vine Street and Tokay Street, and on Lockeford Street at Ham Lane; install survey
monument at the southwest corner of Ham Lane and Vine Street, and other incidental
and related work all as shown on the plans and specifications for "Ham Lane Signal
Modification Improvements 2015".
CONTRACT ITEMS
ITEM EST'D.
NO. DESCRIPTION UNIT QTY
UNIT PRICE TOTAL PRICE
Traffic Signal
Modification for Ham and
Vine 1 LS $135,726.00 $135,726.00
2. Traffic Signal
Modification for Ham and
Tokay 1 LS $132,518.00 $132518.00
3. Traffic Signal
Modification for Ham and
Lockeford 1 LS $63,690.00 $63,690.00
ARTICLE V - By my signature hereunder, as Contractor,
provisions of Section 3700 of the Labor Code, which
insured against liability for workers' compensation or
TOTAL $331,934.00
I certify that I am aware of the
requires every employer to be
to undertake self-insurance in
Contract doc 4.2 08/12/15
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 15 calendar days after the City Manager has executed the contract and to
diligently prosecute to completion within 40 WORKING DAYS.
ARTICLE IX - State of California Senate Bill 854 requires the following:
No contractor or subcontractor may be listed on a bid proposal for a public works
project (submitted on or after March 1, 2015) unless registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5 [with
limited exceptions from this requirement for bid purposes only under Labor Code
section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a
public works project (awarded on or after April 1, 2015) unless registered with
the Department of Industrial Relations pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
Contract.doc 4.3 08/12/15
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR:
M
Title
(CORPORATE SEAL)
CITY OF LODI, a municipal corporation
M
STEPHEN SCHWABAUER
City Manager
Date:
Attest:
JENNIFER M. FERRAIOLO
City Clerk
Approved As To Form:
JANICE D. MAGDICH
City Attorney CK
Contract doc 4.4 08/12/15
RESOLUTION NO. 2015-151
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR THE HAM LANE SIGNAL MODIFICATION
IMPROVEMENTS 2015 PROJECT TO TIM PAXIN'S PACIFIC
EXCAVATION, INC., OF ELK GROVE
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on August 6, 2015, at
11:00 a.m., for the Ham Lane Signal Modification Improvements 2015 Project, described in the
plans and specifications therefore approved by the City Council on July 15, 2015; and
WHEREAS, said bid has been checked and tabulated and a report thereof filed with the
City Manager as follows:
Bidder Bid
Tim Paxin's Pacific Excavation, Inc. $331,934
St. Francis Electric, LLC $377,770
WHEREAS, staff recommends awarding the contract for the Ham Lane Signal
Modification Improvements 2015 Project to the low bidder, Tim Paxin's Pacific Excavation, of
Elk Grove.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Ham Lane Signal Modification Improvements 2015 Project to the low bidder,
Tim Paxin's Pacific Excavation, of Elk Grove, California, in the amount of $331,934; and
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
contract on behalf of the City.
Dated: September 2, 2015
I hereby certify that Resolution No. 2015-151 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 2, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NIFE . FERRAIOLO
City Clerk
2015-151