HomeMy WebLinkAboutAgenda Report - August 19, 2015 C-07AGENDA ITEM C,7
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for School Street Tree Well LED Light Retrofit
Project Lodi Avenue to Locust Street to RSW Construction, of Highland ($85,575)
MEETING DATE: August 19, 2015
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for School Street Tree Well LED
Light Retrofit Project Lodi Avenue to Locust Street to RSW
Construction, of Highland in the amount of $85,575.
BACKGROUND INFORMATION: At the April 15, 2015 meeting, City Council authorized the purchase of
139 LED up -lights for School Street. The fixtures have been received at
Municipal Utilities Services and are waiting for installation.
The Project will complete the installation of 139 LED tree well light fixtures, relocate 36 electrical outlets,
and associated work on School Street between Lodi Avenue and Locust Street.
Plans and specifications for this project were approved on June 17, 2015. The City received the following
six bids for this project on July 16, 2015.
Bidder
Location
Bid
Engineer's Estimate
Construction Contract
$ 115,000.00
RSW Construction
Highland
$ 85,575.00
Alpha Electric
Sacramento
$ 106,760.00
Wilkinson Electric
Oakdale
$ 111,037.25
St. Francis Electric
San Leandro
$ 113,428.00
Bockmon & Woody
Stockton
$ 116,750.00
D.L. Payne, Inc.
Lodi
$ 126,266.00
Alpha Electric did not include the required receipt of addenda form.
The estimated total project budget
is provided in the table below.
Budget Item
Budget
Construction
Construction Contract
$85,575
Project Management (City Staff)
$5,000
Testing & Inspection
$5,000
Construction Total $95,575
Contingency $10,425
Project Total Budget
$106,000
FISCAL IMPACT: The LED fixtures cost less to own and operate than replacing the current
fixtures with like fixtures.
APPROVED: 'Sf'
ep en Schwab r, City Manager
K:\WP\PROJECTS\MISC\Downtown Tree Lighting & Power\Uptight Project 2015\CAward School St LED Retrofit.doc 8/11/2015
Adopt Resolution Awarding Contract for School Street Tree Well LED Light Retrofit Project Lodi Avenue to Locust Street to RSW Construction, of Highland ($85,575)
August 18, 2015
Page 2
FUNDING AVAILABLE: Public Benefits (50465100.72920)
Jordan Ayers
Deputy City Manager/Internal Services Director
%-4j
F. Wally San elin
Public Works Director
Prepared by Gary Wiman, Construction Project Manager
FWS/GW/tb
K:\WP\PROJECTS\MISC\Downtown Tree Lighting & Power\Uptight Project 2015\CAward School St LED Retrofit.doc 8/11/2015
School Street Tree Well LED Light Retrofit Project Contract
Lodi Avenue to Locust Street
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and RSW CONSTRUCTION, herein referred to as the
"Contractor."
WITNESSETH
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Exhibits
The July 2006 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
Contract.doc 4.1 07/22/15
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary to remove 139 uplight fixtures, install 139 LED uplight
fixtures purchased by the City; relocate 36 treewell electrical receptacles, and other
incidental and related work, all as shown on the plans and specifications for the above
project.
For additional bid item descriptions refer to Section 6-07 "Description of Bid Items".
CONTRACT ITEMS
Base Bid Items
Description
Installation of 123 LED Tree
Well Uplights
Installation of LED Uplights at
Lodi Avenue Gateway Arch
Qty Unit Unit Price
123 1 EA 1$425
16 1 EA 1 $425
Relocation of Existing
3 Electrical Receptacle 36
4 All Other Items 1
EA 1 $500
LS I $8,500
Total
$52,275
$6,800
$18,000
$8,500
TOTAL CONTRACT $ 85,575
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
Contract.doc 4.2 07/22/15
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 15 calendar days after the City Manager has executed the contract and to
diligently prosecute to completion within 30 CALENDAR DAYS.
ARTICLE IX - State of California Senate Bill 854 requires the following:
No contractor or subcontractor may be listed on a bid proposal for a public works
project (submitted on or after March 1, 2015) unless registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5 [with
limited exceptions from this requirement for bid purposes only under Labor Code
section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a
public works project (awarded on or after April 1, 2015) unless registered with
the Department of Industrial Relations pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI
Title
By:
Stephen Schwabauer
City Manager
Date:
Attest
City Clerk
(CORPORATE SEAL) Approved As To Form
Janice D. Magdich
City Attorney
Contract.doc 4.3 07122115
RESOLUTION NO. 2015-139
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE CONTRACT FOR THE SCHOOL STREET TREE WELL
LED LIGHT RETROFIT PROJECT, LODI AVENUE TO
LOCUST STREET, TO RSW CONSTRUCTION, OF HIGHLAND
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on July 16, 2015, at
11:00 a.m., for the School Street Tree Well LED Light Retrofit Project, Lodi Avenue to
Locust Street, described in the plans and specifications therefore approved by the City Council
on June 17, 2015; and
WHEREAS, said bid has been checked and tabulated and a report thereof filed with the
City Manager as follows:
Bidder
Bid
RSW Construction
$
85,575.00
Alpha Electric
$
106,760.00
Wilkinson Electric
$
111,037.25
St. Francis Electric
$
113,428.00
Bockmon & Woody
$
116,750.00
D. L. Payne, Inc.
$
126,266.00
WHEREAS, staff recommends awarding the contract for the School Street Tree Well
LED Light Retrofit Project to the low bidder, RSW Construction, of Highland, California, in
amount not to exceed $85,575.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the School Street Tree Well LED Light Retrofit Project, Lodi Avenue to
Locust Street, to the low bidder, RSW Construction, of Highland, California, in an amount not to
exceed $85,575; and
BE IT FURTHER RESOLVED, that the City Manager is hereby authorized to execute the
contract on behalf of the City of Lodi.
Dated: August 19, 2015
I hereby certify that Resolution No. 2015-139 was passed and adopted by the Lodi City
Council in a regular meeting held August 19, 2015, by the following vote:
AYES: COUNCIL MEMBERS —Chandler, Kuehne, Mounce, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NIFER FERRAIOLO
City Clerk
2015-139