HomeMy WebLinkAboutAgenda Report - August 19, 2015 C-03r
AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Accept Quarterly Report of Purchases between $10,000 and $20,000
MEETING DATE: August 19, 2015
PREPARED BY: Deputy City Manager
RECOMMENDED ACTION: Accept Quarterly Report of Purchases between $10,000 and
$20,000.
BACKGROUND INFORMATION: During the second calendar quarter of 2015, the following
purchases were awarded. Background information for each
purchase is attached as Exhibits A through F.
Exh.
Date
Contractor
Pr9ject
A
04/01/2015
Farwest
Portable Light Tower
B
04/02/2015
MSA Systems, Inc
Ticket Writers
C
04/14/2015
Econolite Group Inc.
Replacement Traffic Controller Cabinet
D
06/10/2015
RMC Ray Morgan Cc
City Hall Admin Copier
E
06/11/2015
ERMCO
500 KVA Transformer
F
06/18/2015
Sanborn Chevrolet
Detective Vehicle
FISCAL IMPACT: Varies by project.
Award Amt.
$11,877.89
$12,369.32
$15,147.00
$17,834.04
$10,621.80
$16,971.40
FUNDING AVAILABLE: All purchases were budgeted in the 2014-2015 Financial Plan.
Attachments
C -\A"
Jordan Ayers
Deputy City Manager
APPROVED: 1
-Stephen Sc wabauer, City Manager
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Farwest
H&E Equipment Sales
Wanco
EXHIBIT
OTS Grant Light Tower
Police
Farwest
$19,877.89
0410111'5
"NO BID" or NO RESPONSE RECEIVED:
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
A
$11,877.89
$12,225.60
$14,305.24
The Lodi Police Department will be using OTS grant funds to purchase a light tower. The OTS
grant includes $11,744 to spend on a portable light tower for DUI checkpoints. Farwest
provided the lowest quote, which went only slightly over the total allotted for purchase
($133.89). The remainder of the purchase will be covered with general fund dollars.
FUNDING: 21499000.77020, 10032000.72359
Prepared by: Paul O'Keefe
�Tit1e. e t A alyst
Reviewed by: t
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION.
BIDS OR PROPOSALS RECEIVED:
Ticket Writers
Police
MSA Systems, Inc
12,,30.32
4/2/56
EXHIBIT B
MSA Systems, Inc. $12,359.32
Duncan $25,056.25
Cardinal Trackinig $26,816.32
"NO BID" or NO RESPONSE RECEIVED:
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
MSA Systems, Inc. provided the lowest bid. Two out of the three vendors provided quotes with
additional information that was not requested relating to software, installation, and
implementation/training, however when all three quotes were compared "apples to apples",
MSA Systems, Inc provided the lowest bid. This purchase will be made through the use of OTS
grant funds.
FUNDING: 21499000.77020
Prepared by:
Title:
Reviewed by:
Paula O'Keefe
Ma ' emenit n �� st
12EXH1118111,
RECOMME,NDATION FOR CONTRACT AWARD
PROJECT NAIVIE�
DEPARTMENT -
CONTRACTOR
AWARD AMOUNT,.,
DATE OF RECOMMENDATION'
BIDS OR PROPOSALS RECEIVED.
ECONOLITE GROUP INC.
RepIacement Traffic Controller cabinet (M -Cab)
PUBLIC WORKS DEPT
Fconolfte Group Inc, -
$,115,147.00
04/1412016
"NO BID" or NO RESPONSE RECEIVED -
$15,147.00
BACKGROUND INFORMATION & BASIS FOR AWARD-
ECONOLITE GROUP INC. IS THE CITY OF LODI'S SOLE -SOURCE
SUPPLIER FOR ALL TRAFFIC CONTROLLER/SIGNAL CABINETS. THIS TRAFFIC SIGNAL
CABINET IS FOR THE CORNER OF HUTCHINS AND TOKAY STREET.
REQ#1 155400
FUNDING.- 50% TO 30156002.77030
50% TO PVVST-0025,Const.lVIisGS&S
Prepared by: Shawn Tallerico
Title: SR. Storekeeper
Reviewed by:
EXHIBIT D
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Copier Purchase
Administration
Ray Morgan Company
$17,834.04
6/10/15
BIDS OR PROPOSALS RECEIVED:
Ray Morgan Company
Bid Amount $17,834.04
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Purchase of new color copier for Administration to replace aging black and white copier for
which the manufacturing of maintenance and repair parts will be discontinued.
Pursuant to Lodi Municipal Code 3.20.045, this contract can be awarded to Ray Morgan
Company in accordance with Shasta Union High School District Contract No. RFPSUHSD 477-
2013 which was publicly awarded in accordance with their formally adopted bidding procedures.
As such, no bidding quotes are necessary.
FUNDING: 10005000.72450
Purchase Order: 2150283
Prepared by:
Title
Elena Stoddard
Administrative Clerk Confidential
Reviewed by:,
EXHIBIT"
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION
BIDS OR PROPOSALS RECEIVED:
ERMCO
ABB
Howard Industries
500 KVA Transformer
Electric Utility
ERMCO
$10,621.80
June 11, 2015
"NO BID" or NO RESPONSE RECEIVED:
0
$9,835.00
$10,767.00
$12,906.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
The award amount is the ERMCO price of $9,83500 with the 8% sales tax added to it.
FUNDING: 500.13496
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
Purchase Order No.
EXHIBIT
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Sanborn
Autotrader
Autotrader
Detectives Vehicle Purchase
Police Department
Sanborn Chevrolet
$16,971.40
06/18/16
"NO BID" or NO RESPONSE RECEIVED:
G
$16,971.40
$20,412.00
$18,347.04
BACKGROUND INFORMATION & BASIS FOR AWARD:
Staff reviewed three comparable vehicles and found the 2012 Toyota Camry from Sanborn
Chevrolet to be the best overall value. Vehicle has been inspected by MSC and no issues were
found. After a thorough review of the Exception to Bid Procedure, the department believes it is
in the City's best interest to purchase a pre -owned 2012 Toyota Camry from Sanborn
Chevrolet.This vehicle will replace vehicle #05-087.
FUNDING: 40399100.77040
Prepared by: Paula O'Keefe
Title: Management Analyst
Reviewed by: —