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Home My WebLink AboutAgenda Report - August 5, 2015 I-01AGENDA ITEM CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Adding One Full -Time Management Analyst Position to be Shared Between the Fire and Parks, Recreation and Cultural Services Departments and Deleting One Part -Time Management Analyst Position Within the Fire Department and Revising Appropriations ($66,200) MEETING DATE: August 5, 2015 SUBMITTED BY: Human Resources Manager RECOMMENDED ACTION: Adopt resolution adding one full-time Management Analyst position to be shared between the Fire and Parks, Recreation and Cultural Services departments and deleting one part-time Management Analyst position within the Fire Department and revising appropriations ($66,200). BACKGROUND INFORMATION: The Fire Department currently has one funded part-time Management Analyst position in its budget. The Fire Chief and the PRCS Director have a need for a management analyst and have discussed sharing a full-time allocated position between the two departments. The Management Analyst position would be split 60 percent in the Fire department and 40 percent in the PRCS department. The Management Analyst duties that will be performed within the Fire department will be to manage and monitor the budget, provide data analysis, research and prepare grant applications, and perform other analytical duties as needed. The duties that will be performed within the PRCS department will be to manage and monitor the budget, research and prepare grant applications, and to perform some marketing functions. The Fire department and the PRCS department are requesting to increase their budgeted and allocated positions and to fund one full-time Management Analyst position to be shared between the two departments. Upon approval of the full-time position, Human Resources staff will conduct a recruitment to fill the position. FISCAL IMPACT: Total cost for the full-time position is $108,000 of which $64,800 is applicable to the Fire Department and $43,200 is applicable to PRCS Department. The Fire Department has existing appropriations of $41,800 for the part-time position. The additional funding for the full-time position was included in the 2015/16 Non -Departmental budget. FUNDING AVAILABLE: The attached appropriation adjustment moves funding from the Non - Departmental budget to the budgets of the respective departments. adzzz___ 6t& Adele Post, Human Resources Manager Jordan Ayers, Deputy City Ma ager AA# JV# CITY OF LODI APPROPRIATION ADJUSTMENT REQUEST TO: Internal Services Dept. -Budget Division 3, FROM: liordan Ayers, Deputy City Manager 5. DATE: 8/5/15 4. DEPARTMENT/DIVISION: 15. REQUEST ADJUSTMENT OF APPROPRIATION AS LISTED BELOWM FUND # ORG # OBJ # ACCOUNT TITLE AMOUNT A. SOURCE OF 100 10095000 72450 Misc. Professional Services $ 66,200.00 100 10040001 71003 Part Time Sala $ 41,800.00 FINANCING 100 10040001 71188 Personnel Transfer Recovery $ 43,200.00 200 20000000 50001 Operating Transfers In $ 43,200.00 B USE OF FINANCING 100 10040001 71001 Regular Sala $ 108,000.00 100 10095000 76220 Operating Transfers Out $ 43,200.00 200 20070001 71189 Personnel Transfer Charges $ 43,200.00 7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. Increasing appropriations in Fire and PRCS associated with converting a Part Time Management Analyst to full time. Incremental funding coming from reducing Professional Services in Non -Departmental. If Council has authorized the appropriation adjustment, complete the following: Meeting Date: 8/5/15 Res No: Attach copy of resolution to this form. Department Head Signature: 8. APPROVAL SIGNATURES Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. RESOLUTION NO. 2015-136 A RESOLUTION OF THE LODI CITY COUNCIL ADDING ONE FULL-TIME MANAGEMENT ANALYST POSITION TO BE SHARED BETWEEN THE FIRE DEPARTMENT AND THE PARKS, RECREATION, AND CULTURAL SERVICES DEPARTMENT AND DELETING ONE PART-TIME MANAGEMENT ANALYST POSITION IN THE FIRE DEPARTMENT AND FURTHER REVISING APPROPRIATIONS NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the addition of one full-time Management Analyst position to be shared between the Fire Department and the Parks, Recreation, and Cultural Services Department, and the deletion of one part-time Management Analyst position within the Fire Department; and BE IT FURTHER RESOLVED that funds in the amount of $66,200 be appropriated, as shown on the attached Appropriation Adjustment Request Form. Dated: August 5, 2015 I hereby certify that Resolution No. 2015-136 was passed and adopted by the Lodi City Council in a regular meeting held August 5, 2015 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, and Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mayor Johnson ABSTAIN: COUNCIL MEMBERS — None NNIFER FERRAIOLO ity Clerk 2015-136 AA# JV# CITY OF LODI APPROPRIATION ADJUSTMENT REQUEST TO: Internal Services Dept. -Budget Division 3, FROM: liordan Ayers, Deputy City Manager 5. DATE: 8/5/15 4. DEPARTMENT/DIVISION: 15. REQUEST ADJUSTMENT OF APPROPRIATION AS LISTED BELOWM FUND # ORG # OBJ # ACCOUNT TITLE AMOUNT A. SOURCE OF 100 10095000 72450 Misc. Professional Services $ 66,200.00 100 10040001 71003 Part Time Sala $ 41,800.00 FINANCING 100 10040001 71188 Personnel Transfer Recovery $ 43,200.00 200 20000000 50001 Operating Transfers In $ 43,200.00 B USE OF FINANCING 100 10040001 71001 Regular Sala $ 108,000.00 100 10095000 76220 Operating Transfers Out $ 43,200.00 200 20070001 71189 Personnel Transfer Charges $ 43,200.00 7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. Increasing appropriations in Fire and PRCS associated with converting a Part Time Management Analyst to full time. Incremental funding coming from reducing Professional Services in Non -Departmental. If Council has authorized the appropriation adjustment, complete the following: Meeting Date: 8/5/15 Res No: Attach copy of resolution to this form. Department Head Signature: 8. APPROVAL SIGNATURES Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format.