The URL can be used to link to this page

Home My WebLink AboutAgenda Report - August 5, 2015 C-08AGENDA ITEM C40 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Purchase Order for Software Upgrades and Support for Supervisory Control and Data Acquisition System at the Surface Water Treatment Facility from Wonderware Norcal, of Healdsburg ($38,000) MEETING DATE: PREPARED BY: August 5, 2015 Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute purchase order for software upgrades and support for supervisory control and data acquisition system at the Surface Water Treatment Facility from Wonderware Norcal, of Healdsburg, in the amount of $38,000. BACKGROUND INFORMATION: The City of Lodi owns and operates a number of water and waste water facilities that include the Surface Water Treatment Facility (SWTF), 28 groundwater wells, 13 storm water pump stations and nine sanitary sewer lift stations. All of these facilities utilize a computer -monitored alarm response, control and data acquisition system commonly referred to as a supervisory control and data acquisition (SCADA) system. The central SCADA system for the water system, the storm water pump stations, and the sewer lift stations is located at the SWTF. The SCADA system uses the operator interface software known as Wonderware. The City currently owns a total of 12 Wonderware licenses that require the purchase of support in order to regularly receive software upgrades. Due to continuous advances in technology, computers often become obsolete and require replacing hardware and software with updated operating systems. By maintaining Wonderware software support, the SWTF will retain the ability to upgrade hardware and software as needed by using the same licenses. Related to the SCADA system, the City has recently entered into a professional service agreement with Telstar Instruments Inc., (Telstar) to assist in the maintenance and integration of the SCADA system. This software support will allow Telstar to contact Wonderware on the City's behalf and obtain maintenance releases, service packs, and patches. Staff believes by maintaining the support of these licenses, the cost to update the SCADA system would be minimal. Updating hardware with unsupported licenses would require a substantial increase in software cost. Staff recommends approval of the purchase order provided as Attachment A. These funds are budgeted in Water Operations for Fiscal Year 2015/16. FISCAL IMPACT: Upgrading software and maintaining support services are critical to maintaining operations of critical functions with the Public Works Department thereby reducing unexpected expenditures. FUNDING AVAILABLE: Water Plant Operating Fund (56052005) K:\WP\Water\CC# Wonderware Support Purchase.doc 7/22/2015 Adopt Resolution Authorizing City Manager to Execute Purchase Order for Software Upgrades and Support for Supervisory Control and Data Acquisition System at the Surface Water Treatment Facility from Wonderware Norcal, of Healdsburg ($38,000) August 5, 2015 Page 2 Cj zjn� ts" Jordan Ayers Deputy City Manager/Internal Services Director A)rQj/– in.-4�gj— F. Wally Sa e n Public Works Director Prepared by Andrew Richle, Water Plant Superintendent FWS/ASR/tb Attachment cc: Lance Roberts, Utility Superintendent K:\WP\Water\CC# Wonderware Support Purchase.doc 7/20/2015 July 17, 2015 Andrew Richle City of Lodi Surface Water Treatment 2001 West Turner Road Lodi California 95240 REF: Representation of Wonderware Operator Interface Products This letter is to certify that Wonderware Norcal (aka EandM Electric) is the only authorized distributor in the area of industrial operator interface products from Wonderware and the only company authorized by Wonderware to sell and support our products. As the exclusive distributor of Wonderware operator interface products in Lodi, Wonderware Norcal is the only authorized distributor in the area for City of Lodi Surface Water Treatment to purchase Wonderware software and support. Wonderware industrial operator interface products may be procured and supported by contacting Wonderware Norcal. Please call me or anyone at Wonderware Norcal whenever we can be of service. Sincerely, Eric Talbot Wonderwa Sales Operations Manager Ph: 949-539-8509 Avantis,. SimSd- Wonderware:. Avantis. SimSci and Wonderware products and services are developed and managed by a specialized team, now part of Schneider Bectric. 126 Mill Street Healdsburg, CA 95448 (866) WONDER N (866) 966-3376 Ship To: CITY OF LODI PUBLIC WORKS DEPARTMENT 131 S. HAM LANE LODI, CA 95242 Bill To: CITY OF LODI PUBLIC WORKS DEPARTMENT 131 S. HAM LANE LODI, CA 95242 Thank you for the opportunity to offer you this quote! QUOTE 146060.6 CILOD1 WW Version Upgrades/ Prorated Suppor for 3 Years 07/14/2015 Direct Delivered Attn: Andrew Richle CITY OF LODI direct ((20) 9) -333- 6878 fax From: Dan Ponce dan.aonceaeandm.com direct (707) 473-3105 main (866) 966-3376 fax (707) 473-3190 SitelD: 142554 City of Lodi Public Works Dept., 221 West Pine Street, Lodi California 95241 , UNITED STATES Please Change Site ID Address to: City of Lodi Surface Water Treatmen, 2001 West Turner Road, Lodi California 95240 , UNITED STATES Note: Quote reflects that license #(`s) 1310715,1310713, 1310714, 1310717, 1310718, 1310719, 1310720, 1310721, 131072 will be moved to Site ID: 142554 Interested in additional training? Please visit our websites and view our events schedule at www.eandm.com. Access the status of your order on our Online Order Status system!! Just click on the link contained in your order comfirmation to begin the login process. Once signed up you can access via www.eandm.com. Version Upgrades ** Wonderware provides customers with a 25% discount on upgrades when purchased with a year of Customer Support. If you do not intend to purchase support with upgrades, then please contact Wonderware Norcal/ EandM for updated pricing on the version upgrades. Quantity Part Number/Description Availability* Price Extension 1 12-12505 1 Estimated 1-2 Weeks $5,381.25 $5,381.25 SN 1310715: Upg, Wonderware Historian 2014R2 Standard, 5,000 Tag 2 12-12404 2 Estimated 1-2 Weeks $2,220.00 $4,440.00 1310713, 1310714: Upg, InTouch 2014R2 Runtime 60K Tag with 1/0 3 12-12300 3 Estimated 1-2 Weeks $311.25 $933.75 SN 1310717, 1310718, 1310719: Upg, WW Historian Client 2014R2 Per Device 3 12-0531 3 Estimated 1-2 Weeks $202.50 $607.50 SN 1310720, 1310721, 1310722: Upg, WW CAL with MS CAL Runtime, Single, SQL 2012 Std Sub -Total $11,362.50 PO Number: Duration: This quote is valid for 30 days. FOB: Healdsburg, CA Freight: Prepaid and Add Terms: Visa/MC Pages: 1 of 2 norcal.wonderware.com 126 Mill Street Healdsburg, CA 95448 QUOTE 146060.6 CILODI (866) WONDER N (866) 966-3376 WW Version Upgrades/ Prorated Suppor for 3 Years 07/14/2015 Direct Delivered Ship To: CITY OF LODI PUBLIC WORKS DEPARTMENT 131 S. HAM LANE LODI, CA 95242 Bill To: CITY OF LODI PUBLIC WORKS DEPARTMENT 131 S. HAM LANE LODI, CA 95242 Attn: Andrew Richle CITY OF LODI direct ((20) 9) -333- 6878 fax From: Dan Ponce dan.Donceaeandm.com direct (707) 473-3105 main (866) 966-3376 fax (707) 473-3190 Standard Support/ Prorated Support of Both Sites to Expire on 3/27/18 Included with Invensys/ Wonderware Standard Customer First Program are the following services: • No Charge for Version Upgrades • Get Your Tech Support Questions Answered for FREE (M -F, 8:00am - 5:00pm PST) • Access to the Wonderware Global Customer Support Website Access: Search for answers to your questions and log and track cases • Customer Support Shipments Including New Releases of Software, maintenance releases, Service Packs, and Patches, updates and hotfixes • Online Training Webinars: Access to library of eLearning webinars "'Please note: Customer first support contracts START from the date of license issue and are due for renewal one (1) year after date of contract inception. Support is calculated based on the list price of all licenses at the site.... Quantity Part Number/Description Availability* Price Extension 10-7050 1 Estimated 1-2 Weeks $22,515.11 $22,515.11 Add to Existing CFP #CFP# 109065 ,Exp 27 -Mar -2018 Base Quotation Pricing Summary Freight is NOT included in this total. Your final invoice may include shipping charges! Availability: Part availability is subject to change and is based on the availability at the time this quote was created. Time in transit is subject to change depending on the "Ship To" address that is provided by the customer at the time the order is placed and the method in which customer requests that the part(s) ship. For "In Stock" parts, orders must be received by 3:OOPM PST to ship same day. For Factory Stock parts, please allow approximately one week for delivery via our standard shipping methods. PO Number: Duration: This quote is valid for 30 days. FOB: Healdsburg, CA Freight: Prepaid and Add Terms: Visa/MC Pages: 2 of 2 Taxable: $33,877.61 Non -Taxable: $0.00 Subtotal: Tax (8.00%): Freight: $33,877.61 $1,809.60 TBD TOTAL: $35,687.21 norcal.wonderware.com RESOLUTION NO. 2015-124 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR SOFTWARE UPGRADES AND SUPPORT FOR SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEM AT THE SURFACE WATER TREATMENT FACILITY FROM WONDERWARE NORCAL WHEREAS, City staff has determined that Wonderware Norcal is the sole authorized distributor in the area for industrial interface products from Wonderware; and WHEREAS, City staff believes by maintaining the support of these licenses, the cost to replace hardware would be minimal and updating hardware with unsupported licenses would require a substantial increase in cost; and WHEREAS, City staff recommends approval and purchase of the Wonderware version upgrades and prorated support for three years, which is budgeted for under Water Operations for Fiscal Year 2015/16. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a purchase order for Wonderware version upgrades and prorated support for three years at the Surface Water Treatment Facility from Wonderware Norcal, of Healdsburg, California, in the amount of $38,000. Dated: August 5, 2015 hereby certify that Resolution No. 2015-124 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 5, 2015, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, and Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mayor Johnson ABSTAIN: COUNCIL MEMBERS — None NIFER . FERRAIOLO City Clerk 2015-124