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HomeMy WebLinkAboutAgenda Report - August 5, 2015 C-07AGENDA ITEM C,-7 CITY OF LODI COUNCIL COMMUNICATION ° TM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Purchase Order for Yeoman Return Activated Sludge Pump at White Slough Water Pollution Control Facility from Pump Repair Service Company, of San Francisco ($31,000) MEETING DATE: August 5, 2015 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute purchase order for Yeoman return activated sludge pump at White Slough Water Pollution Control Facility from Pump Repair Service Company, of San Francisco, in the amount of $31,000. BACKGROUND INFORMATION: The function of the return activated sludge (RAS) pump is to move sludge from the secondary clarifiers and to the aeration basins. White Slough Water Pollution Control Facility (WSWPCF) has three RAS pumps, two for operation and the third for backup/redundancy. This RAS pump was installed in 1990. Through the years, the pump has been repaired and parts have been replaced. As part of routine preventive maintenance, this RAS pump is due to be replaced. The manufacturer's estimated life span of these pumps is 20 years. The new RAS pump includes a mechanical seal that should extend its life beyond the 20 years. This RAS pump is the third replacement as part of the preventive maintenance program. The other two pumps were replaced in 2010 and 2014. Pump Repair Service Company is the sole authorized dealer for Yeoman pumps in Northern California. Per Lodi Municipal Code Section 3.20.070, Bidding, the bidding process may be dispensed when the City Council determines that the purchase or method of purchase is in the best interests of the City. Staff recommends purchase of this RAS pump from Pump Repair Service Company. FISCAL IMPACT: FUNDING AVAILABLE FWS/KH/jr Attachments If the RAS pump fails, the WSWPCF might violate the discharge permit requirements resulting in a significant daily fine. Plant Operations Capital Improvements FY 2015/16 (53053003.72359) Jordan Ayers Deputy City Manager/Internal Services Director APPROVED 'jada'ag F. Wally S delin Public Works Director er, City Manager K:\WP\White Slough= RAS Pump Replacement.doc 7/27/2015 g3 En ineerin [nc. P.Q. Box 2.148, Granite Bay, CA 95746 Phone 916-797-1880 FAX 916-797-1881 www.g3engineering.com e-mail: jim@g3engineering.com June 30, 2015 To Whom It May Concern Subject: Yeomans Pumps Distribution, California Dear Sir or Madam, Pump Repair Service is the sole authorized dealer and serviced center for Yeomans .Pumps in Northern CA. If you have any questions, or need additional information, please contact me. Sincerely, G3 Engineering, Inc. I G.J. ( im) Billings III, PE Page 1 of 1 PRS Yeomans .. ................ QUOTE IE91.PUMP REPAIR . CO. EPRINT P.O.BOX 34327 SAN FRANCISCO, CA 94134 Number 005618 Phone: (415) 467-2150 Date 06/30/2015 Page 1 Ship To: CITY OF LODI 8111 To: CITY OF LODI 02 WHITE SLOUGH WPCF 149052 ACCOUNTS PAYABLE 12751 NORTH THORNTON ROAD P.O. BOX 3006 LODI, CA 95242 LODI, CA 95241-1910 Reference # j Expires Slsp Terms Wh Freight Ship Vla 09/30/15 06C NET 30 DAYS j 01 PREPAID PREPAID & ADD Quoted By: EB Quoted To: KELLY POWERS Item Description Ordered UM Price UM Extension 6150-85184B YEOMAN SPECIAL HORIZONTAL 1 EA 25104.00 EA 25104.00 PUMP ASSEMBLY W/ IMPELLER LESS MOTOR, LESS BASEPLATE, LESS COUPLING, INCLUDING ASTM A-48 Cl 30 CAST IRON CASING, IMPELLER, SUCTION COVER, BEARING FRAME, 420SS, 450BHN SHAFT SLEEVE, SS IMPELLER KEY, IMPELLER LOCKNUT, SS SUCTION AND IMPELLER WEAR RINGS, DOUBLE MECHANICAL SEAL, (FRESH WATER FLUSH FOR SEAL BY OTHERS) AND FF FLANGES. RATED FOR 3006PM rd 57'TDH 880RPM. FD FACTORY FREIGHT DIRECT 1 EA 1000.00 EA 1000.00 (ESTIMATED AT) F.O.B.: FACTORY, ILL DELIVERY: 12 WEEKS, ARO QUOTED BY, ELLEN BURGOYNE 25104.00 1000.00 2008.32 28112.32 PLEASE CALL IF YOU HAVE ANY QUESTIONSM ... Last Page RESOLUTION NO. 2015-123 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR A YEOMAN RETURN ACTIVATED SLUDGE PUMP AT WHITE SLOUGH WATER POLLUTION CONTROL FACILITY FROM PUMP REPAIR SERVICE COMPANY WHEREAS, City staff has determined that Pump Repair Service Company is the sole authorized dealer for Yeoman pumps in Northern California; and WHEREAS, staff has determined that if the Return Activated Sludge Pump fails, the White Slough Water Pollution Control Facility might violate the discharge permit requirements, resulting in a significant daily fine; and WHEREAS, staff recommends using Plant Operations Capital Improvements FY 2015/16 (53053003.72359) funds for the purchase of the Return Activated Sludge Pump, at an estimated total cost of $31,000; and WHEREAS, per Lodi Municipal Code 3.20.070, Bidding, the bidding process may be dispensed when the City Council determines that the purchase or method of purchase is in the best interests of the City. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a purchase order for a Return Activated Sludge Pump from Pump Repair Service Company, of San Francisco, California, in an amount not to exceed $31,000, including California sales tax. Dated: August 5, 2015 ------------------------------ I hereby certify that Resolution No. 2015-123 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 5, 2015, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, and Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mayor Johnson ABSTAIN: COUNCIL MEMBERS — None JET IFER FERRAIOLO City Clerk 2015-123