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HomeMy WebLinkAboutAgenda Report - August 5, 2015 C-06AGENDA ITEM Comb &% CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Approve the Purchase of Bucket Truck from Altec Industries Inc., of Dixon ($155,000) MEETING DATE: August 5, 2015 PREPARED BY: Electric Utility Director RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to approve the purchase of a bucket truck from Altec Industries, Inc. of Dixon in an amount not to exceed $155,000. BACKGROUND INFORMATION: The Electric Utility (EU) maintains approximately 123 miles of overhead electric lines and 105 miles of underground electric lines as well as four substations, to deliver safe and reliable electric service to nearly 26,000 customers. To facilitate maintenance on the system in an efficient manner, the EU requires a fleet that is appropriately equipped and configured for specialized tasks that are unique to an electric utility environment. As such, the EU is in need of an additional bucket truck to accommodate the increased staffing levels as approved in the FY 2015/16 Budget. The vehicle as configured on attached Exhibit A will enable EU staff to perform tasks efficiently and support EU's ongoing efforts of providing safe and reliable electricity to the community. This vehicle will be a valuable asset to the utility and will provide versatility in its application; this truck can be used by all Construction and Maintenance Divisions for a wide array of tasks that require aerial work. Staff recommends the purchase be made under the National Joint Powers Alliance (NJPA). Per Lodi Municipal Code §3.20.045 as well as Fleet Policies and Procedures, the bidding process may be waived when it is advantageous for the City to use contracts that have been awarded by other California public agencies, provided that their award was in compliance with their formally -adopted bidding or negotiation procedures. Staff recommends the purchase of the Altec Bucket Truck using NJPA Contract Number 31014, as specified on the attached, Exhibit A. NJPA Price Estimated Tax Delivery Fee Grand Total $143,299 $11,463.92 $116.00 $154,878.92 FISCAL IMPACT: The addition of a vehicle will increase EU fleet maintenance costs; however, this properly equipped vehicle will offset costs by reducing staff time by increasing efficiency and productivity. FUNDING AVAILABLE: $155,000 is included in FY2015/16 Capital Equipment Fund, Account No. 50199000.77040. Jordan Ayers Deputy City Manager/Internal Services Director j A_,— j74 P1.,s /Izabeth A. Kirkley Electric Utility Director Prepared By: Charles J. Berry, Electric Utility Superintendent EAK/CJB/Ist APPROVED: s ` e en Sch , City Manager EXHIBIT A N�ww Opportunity Number: 58673 /�-� ec. Quotation Number: 284632 Altec Industries, Inc. NJPA Contract #: 31014 Date: 7/9/2015 Quoted for: City of Lodi Customer Contact: Ed Fitzpatrick Phone: (209) 333-6769 / Email: efitzpatrick@lodi.gov Quoted by: Rhawnie Kraak Phone: (707) 693-2578 / Email: rhawnie.kraak@altec.com Altec Account Manager: Don Hildebrandt (At.) NJPA OPTIONS ON CONTRACT (Cenergh 1 SPOT4 SIX (6) POINT STROBE SYSTEM (Recessed, LED) $664 2 FE FORD POWER EQUIPMENT Power Locks and Power Windows $945 3 4 5 6 7 8 NJPA OPTIONS TOTAL: $113,811 (B.) OPEN MARKET ITEMS (Customer RenuactPrl) 1 UNIT Material Handling Jib/Winch, Remove Safety Harness $3,488 2 UNIT & HYDRAULIC ACC 3 BODY Custom LGSS with Custom Streetside Compartmentation $14,851 4 BODY & CHASSIS ACC Custom Tailshelf, Frame Rail Storage, Custom Towing Device, Rear Torsion Bar, Compartment Top Access Step, Belted Step, Cable Step, Custom Grab Handles, Custom Cone Holder, Driveaway Safety Kit, Punched Metal Box, Prime Design UXV Ladder Rack $8,378 5 ELECTRICAL Directional Light Bar, Custom Spot Light, Backup Camera System, PTO Indicator Light, Dehumidifiers$3,676 6 FINISHING Licensing$65 71 CHASSIS 2016 Ford F550 -$4,107 81 OTHER Regional Build $3,137 OPEN MARKET OPTIONS TOTAL: $29,488 SUB -TOTAL FOR UNIT/BODY/CHASSIS: $143,299.00 Estimated Sales Tax (8%) $11,463.92 Delivery to Customer: $116.00 TOTAL FOR UNIT/BODY/CHASSIS: $154,878.92 **Pricing valid for 45 days** NOTES PAINT COLOR: White to match chassis, unless otherwise specified WARRANTY: Standard Altec Warranty - One (1) year parts warranty One (1) year labor warranty Ninety (90) days warranty for travel charges (Mobile Service) Limited Lifetime Structural Warranty. Chassis to include standard warranty, per the manufacturer. (Parts only warranty on mounted equipment for overseas customers) TO ORDER: To order, please contact the Altec Inside Sales Representative listed above. CHASSIS: Per Altec Commercial Standard DELIVERY: No later than 310-340 days ARO, FOB Customer Location TERMS: Net 30 days BEST VALUE: Altec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime Warranty on Structural Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY Web/CD Based Training, Dedicated/Direct Gov't Sales Manager, In -Service Training with Every Order. TRADE-IN: Equiptment trades must be received in operational condition (as initial inspection) and DOT compliant at the time of pick-up. Failure to comply with these requirements, may result in customer bill -back repairs. BUILD LOCATION: Dixon, CA RESOLUTION NO. 2015-122 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE PURCHASE OF A BUCKET TRUCK FROM ALTEC INDUSTRIES, INC. WHEREAS, the Electric Utility (EU) maintains approximately 123 miles of overhead electric lines and 105 miles of underground electric lines, as well as four substations, to deliver safe and reliable electric service to nearly 26,000 customers; and WHEREAS, to facilitate maintenance on the system in an efficient manner, the EU requires a fleet that is appropriately equipped and configured for specialized tasks that are unique to an electric utility environment; and WHEREAS, as such, the EU is in need of an additional bucket truck to accommodate the increased staffing levels as approved in the FY 2015/16 Budget; and WHEREAS the vehicle will enable EU staff to perform tasks efficiently and support EU's ongoing efforts of providing safe and reliable electricity to the community; and WHEREAS, this vehicle will be a valuable asset to the utility, will provide versatility in its application, and can be used by all Construction and Maintenance Divisions for a wide array of tasks that require aerial work; and WHEREAS, staff recommends the purchase be made under the National Joint Powers Alliance (NJPA); and WHEREAS, per Lodi Municipal Code §3.20.045, as well as Fleet Policies and Procedures, the bidding process may be waived when it is advantageous for the City to use contracts that have been awarded by other California public agencies, provided that their award was in compliance with their formally -adopted bidding or negotiation procedures; and WHEREAS, staff recommends the purchase of the Altec Bucket Truck using NJPA Contract Number 31014, as specified on Exhibit A, attached and made a part of this Resolution. NJPA Price Estimated Tax elive Fee . Grand Total $143,299 $11,463.92 $116.00 $154,878.92 NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the purchase of a bucket truck from Altec Industries, of Dixon, California, in an amount not to exceed $155,000. Dated: August 5, 2015 ---------------------------------------------------------------------------- ---------------------------------------------------------------------------- I hereby certify that Resolution No. 2015-122 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 5, 2015, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, and Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mayor Johnson ABSTAIN: COUNCIL MEMBERS — None � _ JJ= -N EClerk 2015-122 EXHIBIT A N�ww Opportunity Number: 58673 /�-� ec. Quotation Number: 284632 Altec Industries, Inc. NJPA Contract #: 31014 Date: 7/9/2015 Quoted for: City of Lodi Customer Contact: Ed Fitzpatrick Phone: (209) 333-6769 / Email: efitzpatrick@lodi.gov Quoted by: Rhawnie Kraak Phone: (707) 693-2578 / Email: rhawnie.kraak@altec.com Altec Account Manager: Don Hildebrandt (At.) NJPA OPTIONS ON CONTRACT (Cenergh 1 SPOT4 SIX (6) POINT STROBE SYSTEM (Recessed, LED) $664 2 FE FORD POWER EQUIPMENT Power Locks and Power Windows $945 3 4 5 6 7 8 NJPA OPTIONS TOTAL: $113,811 (B.) OPEN MARKET ITEMS (Customer RenuactPrl) 1 UNIT Material Handling Jib/Winch, Remove Safety Harness $3,488 2 UNIT & HYDRAULIC ACC 3 BODY Custom LGSS with Custom Streetside Compartmentation $14,851 4 BODY & CHASSIS ACC Custom Tailshelf, Frame Rail Storage, Custom Towing Device, Rear Torsion Bar, Compartment Top Access Step, Belted Step, Cable Step, Custom Grab Handles, Custom Cone Holder, Driveaway Safety Kit, Punched Metal Box, Prime Design UXV Ladder Rack $8,378 5 ELECTRICAL Directional Light Bar, Custom Spot Light, Backup Camera System, PTO Indicator Light, Dehumidifiers$3,676 6 FINISHING Licensing$65 71 CHASSIS 2016 Ford F550 -$4,107 81 OTHER Regional Build $3,137 OPEN MARKET OPTIONS TOTAL: $29,488 SUB -TOTAL FOR UNIT/BODY/CHASSIS: $143,299.00 Estimated Sales Tax (8%) $11,463.92 Delivery to Customer: $116.00 TOTAL FOR UNIT/BODY/CHASSIS: $154,878.92 **Pricing valid for 45 days** NOTES PAINT COLOR: White to match chassis, unless otherwise specified WARRANTY: Standard Altec Warranty - One (1) year parts warranty One (1) year labor warranty Ninety (90) days warranty for travel charges (Mobile Service) Limited Lifetime Structural Warranty. Chassis to include standard warranty, per the manufacturer. (Parts only warranty on mounted equipment for overseas customers) TO ORDER: To order, please contact the Altec Inside Sales Representative listed above. CHASSIS: Per Altec Commercial Standard DELIVERY: No later than 310-340 days ARO, FOB Customer Location TERMS: Net 30 days BEST VALUE: Altec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime Warranty on Structural Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY Web/CD Based Training, Dedicated/Direct Gov't Sales Manager, In -Service Training with Every Order. TRADE-IN: Equiptment trades must be received in operational condition (as initial inspection) and DOT compliant at the time of pick-up. Failure to comply with these requirements, may result in customer bill -back repairs. BUILD LOCATION: Dixon, CA