HomeMy WebLinkAboutAgenda Report - August 5, 2015 C-06AGENDA ITEM Comb
&% CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Approve the Purchase of Bucket
Truck from Altec Industries Inc., of Dixon ($155,000)
MEETING DATE: August 5, 2015
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to approve the
purchase of a bucket truck from Altec Industries, Inc. of Dixon in an
amount not to exceed $155,000.
BACKGROUND INFORMATION: The Electric Utility (EU) maintains approximately 123 miles of
overhead electric lines and 105 miles of underground electric lines
as well as four substations, to deliver safe and reliable electric
service to nearly 26,000 customers. To facilitate maintenance on the system in an efficient manner, the
EU requires a fleet that is appropriately equipped and configured for specialized tasks that are unique to
an electric utility environment. As such, the EU is in need of an additional bucket truck to accommodate
the increased staffing levels as approved in the FY 2015/16 Budget.
The vehicle as configured on attached Exhibit A will enable EU staff to perform tasks efficiently and
support EU's ongoing efforts of providing safe and reliable electricity to the community. This vehicle will
be a valuable asset to the utility and will provide versatility in its application; this truck can be used by all
Construction and Maintenance Divisions for a wide array of tasks that require aerial work.
Staff recommends the purchase be made under the National Joint Powers Alliance (NJPA). Per Lodi
Municipal Code §3.20.045 as well as Fleet Policies and Procedures, the bidding process may be waived
when it is advantageous for the City to use contracts that have been awarded by other California public
agencies, provided that their award was in compliance with their formally -adopted bidding or negotiation
procedures. Staff recommends the purchase of the Altec Bucket Truck using NJPA Contract Number
31014, as specified on the attached, Exhibit A.
NJPA Price Estimated Tax Delivery Fee Grand Total
$143,299 $11,463.92 $116.00 $154,878.92
FISCAL IMPACT: The addition of a vehicle will increase EU fleet maintenance costs;
however, this properly equipped vehicle will offset costs by reducing staff
time by increasing efficiency and productivity.
FUNDING AVAILABLE: $155,000 is included in FY2015/16 Capital Equipment Fund, Account No.
50199000.77040.
Jordan Ayers
Deputy City Manager/Internal Services Director
j A_,— j74 P1.,s
/Izabeth A. Kirkley
Electric Utility Director
Prepared By: Charles J. Berry, Electric Utility Superintendent
EAK/CJB/Ist
APPROVED: s `
e en Sch , City Manager
EXHIBIT A
N�ww Opportunity Number: 58673
/�-� ec. Quotation Number: 284632
Altec Industries, Inc. NJPA Contract #: 31014
Date: 7/9/2015
Quoted for: City of Lodi
Customer Contact: Ed Fitzpatrick
Phone: (209) 333-6769 / Email: efitzpatrick@lodi.gov
Quoted by: Rhawnie Kraak
Phone: (707) 693-2578 / Email: rhawnie.kraak@altec.com
Altec Account Manager: Don Hildebrandt
(At.) NJPA OPTIONS ON CONTRACT (Cenergh
1 SPOT4 SIX (6) POINT STROBE SYSTEM (Recessed, LED) $664
2 FE FORD POWER EQUIPMENT Power Locks and Power Windows $945
3
4
5
6
7
8
NJPA OPTIONS TOTAL: $113,811
(B.) OPEN MARKET ITEMS (Customer RenuactPrl)
1
UNIT
Material Handling Jib/Winch, Remove Safety Harness
$3,488
2 UNIT & HYDRAULIC ACC
3
BODY
Custom LGSS with Custom Streetside Compartmentation
$14,851
4
BODY & CHASSIS ACC
Custom Tailshelf, Frame Rail Storage, Custom Towing Device, Rear Torsion Bar, Compartment Top
Access Step, Belted Step, Cable Step, Custom Grab Handles, Custom Cone Holder, Driveaway Safety
Kit, Punched Metal Box, Prime Design UXV Ladder Rack
$8,378
5
ELECTRICAL
Directional Light Bar, Custom Spot Light, Backup Camera System, PTO Indicator Light, Dehumidifiers$3,676
6
FINISHING
Licensing$65
71
CHASSIS
2016 Ford F550
-$4,107
81
OTHER
Regional Build
$3,137
OPEN MARKET OPTIONS TOTAL: $29,488
SUB -TOTAL FOR UNIT/BODY/CHASSIS: $143,299.00
Estimated Sales Tax (8%) $11,463.92
Delivery to Customer: $116.00
TOTAL FOR UNIT/BODY/CHASSIS: $154,878.92
**Pricing valid for 45 days**
NOTES
PAINT COLOR: White to match chassis, unless otherwise specified
WARRANTY: Standard Altec Warranty - One (1) year parts warranty One (1) year labor warranty Ninety (90) days warranty for travel charges (Mobile
Service) Limited Lifetime Structural Warranty. Chassis to include standard warranty, per the manufacturer. (Parts only warranty on mounted equipment
for overseas customers)
TO ORDER: To order, please contact the Altec Inside Sales Representative listed above.
CHASSIS: Per Altec Commercial Standard
DELIVERY: No later than 310-340 days ARO, FOB Customer Location
TERMS: Net 30 days
BEST VALUE: Altec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime Warranty on Structural
Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY Web/CD Based Training, Dedicated/Direct Gov't
Sales Manager, In -Service Training with Every Order.
TRADE-IN: Equiptment trades must be received in operational condition (as initial inspection) and DOT compliant at the time of pick-up. Failure to
comply with these requirements, may result in customer bill -back repairs.
BUILD LOCATION: Dixon, CA
RESOLUTION NO. 2015-122
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE PURCHASE OF A BUCKET TRUCK
FROM ALTEC INDUSTRIES, INC.
WHEREAS, the Electric Utility (EU) maintains approximately 123 miles of overhead electric
lines and 105 miles of underground electric lines, as well as four substations, to deliver safe and
reliable electric service to nearly 26,000 customers; and
WHEREAS, to facilitate maintenance on the system in an efficient manner, the EU requires a
fleet that is appropriately equipped and configured for specialized tasks that are unique to an electric
utility environment; and
WHEREAS, as such, the EU is in need of an additional bucket truck to accommodate the
increased staffing levels as approved in the FY 2015/16 Budget; and
WHEREAS the vehicle will enable EU staff to perform tasks efficiently and support EU's
ongoing efforts of providing safe and reliable electricity to the community; and
WHEREAS, this vehicle will be a valuable asset to the utility, will provide versatility in its
application, and can be used by all Construction and Maintenance Divisions for a wide array of tasks
that require aerial work; and
WHEREAS, staff recommends the purchase be made under the National Joint Powers
Alliance (NJPA); and
WHEREAS, per Lodi Municipal Code §3.20.045, as well as Fleet Policies and Procedures,
the bidding process may be waived when it is advantageous for the City to use contracts that have
been awarded by other California public agencies, provided that their award was in compliance with
their formally -adopted bidding or negotiation procedures; and
WHEREAS, staff recommends the purchase of the Altec Bucket Truck using NJPA Contract
Number 31014, as specified on Exhibit A, attached and made a part of this Resolution.
NJPA Price
Estimated Tax
elive Fee
.
Grand Total
$143,299
$11,463.92
$116.00
$154,878.92
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize
the purchase of a bucket truck from Altec Industries, of Dixon, California, in an amount not to exceed
$155,000.
Dated: August 5, 2015
----------------------------------------------------------------------------
----------------------------------------------------------------------------
I hereby certify that Resolution No. 2015-122 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held August 5, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, and Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mayor Johnson
ABSTAIN: COUNCIL MEMBERS — None � _
JJ= -N EClerk
2015-122
EXHIBIT A
N�ww Opportunity Number: 58673
/�-� ec. Quotation Number: 284632
Altec Industries, Inc. NJPA Contract #: 31014
Date: 7/9/2015
Quoted for: City of Lodi
Customer Contact: Ed Fitzpatrick
Phone: (209) 333-6769 / Email: efitzpatrick@lodi.gov
Quoted by: Rhawnie Kraak
Phone: (707) 693-2578 / Email: rhawnie.kraak@altec.com
Altec Account Manager: Don Hildebrandt
(At.) NJPA OPTIONS ON CONTRACT (Cenergh
1 SPOT4 SIX (6) POINT STROBE SYSTEM (Recessed, LED) $664
2 FE FORD POWER EQUIPMENT Power Locks and Power Windows $945
3
4
5
6
7
8
NJPA OPTIONS TOTAL: $113,811
(B.) OPEN MARKET ITEMS (Customer RenuactPrl)
1
UNIT
Material Handling Jib/Winch, Remove Safety Harness
$3,488
2 UNIT & HYDRAULIC ACC
3
BODY
Custom LGSS with Custom Streetside Compartmentation
$14,851
4
BODY & CHASSIS ACC
Custom Tailshelf, Frame Rail Storage, Custom Towing Device, Rear Torsion Bar, Compartment Top
Access Step, Belted Step, Cable Step, Custom Grab Handles, Custom Cone Holder, Driveaway Safety
Kit, Punched Metal Box, Prime Design UXV Ladder Rack
$8,378
5
ELECTRICAL
Directional Light Bar, Custom Spot Light, Backup Camera System, PTO Indicator Light, Dehumidifiers$3,676
6
FINISHING
Licensing$65
71
CHASSIS
2016 Ford F550
-$4,107
81
OTHER
Regional Build
$3,137
OPEN MARKET OPTIONS TOTAL: $29,488
SUB -TOTAL FOR UNIT/BODY/CHASSIS: $143,299.00
Estimated Sales Tax (8%) $11,463.92
Delivery to Customer: $116.00
TOTAL FOR UNIT/BODY/CHASSIS: $154,878.92
**Pricing valid for 45 days**
NOTES
PAINT COLOR: White to match chassis, unless otherwise specified
WARRANTY: Standard Altec Warranty - One (1) year parts warranty One (1) year labor warranty Ninety (90) days warranty for travel charges (Mobile
Service) Limited Lifetime Structural Warranty. Chassis to include standard warranty, per the manufacturer. (Parts only warranty on mounted equipment
for overseas customers)
TO ORDER: To order, please contact the Altec Inside Sales Representative listed above.
CHASSIS: Per Altec Commercial Standard
DELIVERY: No later than 310-340 days ARO, FOB Customer Location
TERMS: Net 30 days
BEST VALUE: Altec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime Warranty on Structural
Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY Web/CD Based Training, Dedicated/Direct Gov't
Sales Manager, In -Service Training with Every Order.
TRADE-IN: Equiptment trades must be received in operational condition (as initial inspection) and DOT compliant at the time of pick-up. Failure to
comply with these requirements, may result in customer bill -back repairs.
BUILD LOCATION: Dixon, CA