HomeMy WebLinkAboutAgenda Report - June 17, 2015 C-05 SMAGENDA ITEM C005
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for 2015/16 Landscape Maintenance of
Miscellaneous Areas and Lodi Consolidated Landscape Assessment District No. 2003-1
to New Image Landscape Company, of Fremont ($185,276), and Authorizing Public
Works Director to Execute Extensions
MEETING DATE: June 17, 2015
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for 2015/16 Landscape
Maintenance of Miscellaneous Areas and Lodi Consolidated
Landscape Assessment District No. 2003-1 to New Image Landscape
Company, of Fremont, in the amount of $185,276, and authorizing Public Works Director to execute
extensions.
BACKGROUND INFORMATION: This project provides continued maintenance of landscaped areas in
the public right-of-way, City buildings, City parking lots, White Slough
Water Pollution Control Facility, Water Treatment Facility and
Assessment District zones. There are approximately 256 sites totaling 55 acres in area. The contract
allows for separate accounting of the different areas in order to accurately track and allocate costs related
to the assessment district zones.
The specifications for this project were approved May 6, 2015. The City received the following three bids
on May 27, 2015.
Bidder
Engineer's Estimate
New Image Landscape Company
* Dominguez Landscape
* Marina Landscape Maintenance
Note
" Corrected Amount
Location Proposals
$188,018
Fremont $185,276
Sacramento $191,491
Livermore $200,301
The contract contains an option to extend if mutually agreeable to the City and contractor. Staff
recommends authorizing the Public Works Director to execute up to two one-year extensions to the
contract when it is in the best interest of the City to do so.
FISCAL IMPACT: This contract results in a net decrease of approximately $4,540 from the
previous contract (due to the removal of the transit station). The City's portion
is decreasing by approximately $32,462 and the Assessment District portion
increasing by $25,180 compared to the previous contract.
APPROVED: \
Step en-Schwabauer, City Manager
K:\WP\PROJECTS\STREETS\2015-2016 Landscape Maintenance\ RE -BID DOCLIMENTS\CAward.doc 06/02/2015
Adopt Resolution Awarding Contract for 2015/16 Landscape Maintenance of Miscellaneous Areas and Lodi
Consolidated Landscape Assessment District No. 2003-1 to New Image Landscape Company, of Fremont
($185,276), and Authorizing Public Works Director to Execute Extensions
June 17, 2015
Page 2
FUNDING AVAILABLE: Funding for this project comes from a combination of the 2015/16 Operating
Budgets (Public Safety, Facilities, Streets, Electric Utility, Water, Wastewater,
and Library) and the Assessment Districts as follows:
Public Safety - Fire Administration 10040001.72499
General Government - PW Facility Services 10050001.72499
Streets - PW Tree Maintenance 30156004.72499
Electric Utility - Substation Maintenance 50064200.72499
Wastewater - Plant Maintenance 53053003.72499
Wastewater - Sanitation System Maintenance 53053004.72499
Water - Production 53052003.72499
Library - Library Administration 12090000.72499
Assessment Districts (AD) 80198200.72499
Jordan Ayers I
Deputy City Manager/Internal Services Director
IL, J,4-4 —
F. Wally Onidelin
Public Works Director
Prepared by Sean Nathan, Associate Engineer
FWS/SN/jr
cc: Utilities Superintendent
Associate Civil Engineer Nathan
K:\WP\PROJECTS\STREETS\2015-2016 Landscape Maintenance\_RE-BID DOCUMENTS\CAward.doc 06/02/2015
2015-2016 LANDSCAPE MAINTENANCE
OF MISCELLANEOUS AREAS AND
LODI CONSOLIDATED LANDSCAPE
ASSESSMENT DISTRICT 2003-1
CITY OF LODI, CALIFORNIA
CONTRACT
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and NEW IMAGE LANDSCAPE CO., herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
Contract.doc 4.1 05/27/15
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary to maintain approximately 256 landscaped areas
throughout the City of Lodi. The areas are separated into five (5) Groups (A through E)
that consist of City Facilities and the Consolidated Landscape Maintenance Assessment
District zones. The areas total approximately 1.9 million square feet., all as shown on
the specifications for the project.
See Section 6-07 "Description of Bid Items" and the Exhibits for additional information.
CONTRACT ITEMS
Contract.doc 4.2 05/27/15
Total Monthly
Annual Contract
Item Description
Est. Qty
Unit
Maintenance Price
Price (Monthly
Price x 12
1
Group A Landscape
489,562
SF
$ 5,919.00/Month
$ 71,028.00
Maintenance
SF
$ 4,966.00/Month
2
Group B Landscape
995,687
$ 59,592.00
Maintenance
Group C Landscape
3
124,784
SF
$ 401.00 /Month
$ 4,812.00
Maintenance
SF
$ 427.00 /Month
$ 5,124.00
4
Group D Weed Control and
131,210
Debris Cleanup (Sidewalks)
5
Group E, Zone 1 Landscape
21,060
SF
$ 196.00 /Month
$ 2,352.00
Maintenance
16,200
6
Group E, Zone 2 Landscape
SF
$ 90.00 /Month
$1080.00
Maintenance
Group E, Zone 5 Landscape
'
7
33,503
SF
$ 832.00 /Month
$ 9,984.00
Maintenance
8
Group E, Zone 6a Landscape
51,101
SF
$ 1,505.00/Month
$ 18,060.00
Maintenance
9
Group E, Zone 8 Landscape
5,796
SF
$ 126.00 /Month
$ 1,512.00
Maintenance
SF
$ 85.00 /Month
A
$ 1,020.00
10
Group E, Zone 11 Landscape
1,890
Maintenance
$ 145.00 /Month
11
Group E, Zone 13 Landscape
10,800
_ SF
$ 1,740.00
Maintenance
Contract.doc 4.2 05/27/15
TOTAL $185.276.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The length of the contract will be twelve (12) months, starting July 1,
2015 and ending June 30, 2016. The contract may be extended if agreed upon by the
Contractor and the City.
ARTICLE IX - State of California Senate Bill 854 requires the following:
No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
Contract.doc 4.3 05/27/15
Est.
Total Monthly
Annual Contract
Item
Description
Qty
Unit
Maintenance Price
Price (Monthly
_
Group E, Zone 14 Landscape
3,380
Price x 12)
$ 1,020.00
12
SF
_
$ 85.00 /Month
Maintenance
13
Group E, Zone 15 Landscape
10,800
SF
$ 40.00 / Month
$ 480.00
Maintenance
$ 80.00 /Month
14
Group E, Zone 16 Landscape
6,000
SF
$ 960.00
Maintenance
Group E, Zone 6b Weed
15
Control and Debris Cleanup
28,800 SF
$ 126.00 / Month
$ 1,512.00
Private Drivewa s
16
Planting Allowance (only with
1 LS
N/A
$ 5,000.00
City authorization)
TOTAL $185.276.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The length of the contract will be twelve (12) months, starting July 1,
2015 and ending June 30, 2016. The contract may be extended if agreed upon by the
Contractor and the City.
ARTICLE IX - State of California Senate Bill 854 requires the following:
No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
Contract.doc 4.3 05/27/15
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR:
By:
Title
(CORPORATE SEAL)
CITY OF LODI, a municipal corporation
STEPHEN SCHWABAUER
City Manager
Date:
Attest:
JENNIFER M. FERRAIOLO
City Clerk
Approved As To Form:
JANICE D. MAGDICH
City Attorney (e*
Contract.doc 4.4 05/27/15
RESOLUTION NO. 2015-75
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR THE 2015/16 LANDSCAPE MAINTENANCE OF
MISCELLANEOUS AREAS AND LODI CONSOLIDATED LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 2003-1
WHEREAS, in answer to notice duly published in accordance with law and the order of this
City Council, sealed bids were received and publicly opened on May 27, 2015, at 11:00 a.m., for the
Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape Maintenance
Assessment District No. 2003-1 for Fiscal Year 2015/16 described in the specifications therefore
approved by the City Council on May 6, 2015; and
WHEREAS, said bid has been checked and tabulated and a report thereof filed with the
City Manager as follows:
Bidder Bid
New Image Landscape Company $ 185,276.00
Dominguez Landscape Services $ 191,490.68*
Marina $ 200,300.84*
* Corrected Amount
WHEREAS, staff recommends awarding the bid for the 2015/16 Landscape Maintenance of
Miscellaneous Areas and Lodi Consolidated Landscape Maintenance Assessment District
No. 2003-1 for Fiscal Year 2015/16 to the low bidder, New Image Landscape Company, of Fremont;
and
WHEREAS, staff further recommends authorizing the Public Works Director to execute up to
two (2) one-year extensions to the contract if in the best interest of the City to do so, and on the
same terms and conditions set forth in the contract.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the
contract for the 2015/16 Landscape Maintenance of Miscellaneous Areas and the Lodi Consolidated
Landscape Maintenance Assessment District No. 2003-1 for Fiscal Year 2015/16 to the low bidder,
New Image Landscape Company, of Fremont, California, in an amount not to exceed $185,276; and
BE IT FURTHER RESOLVED that the Public Works Director is hereby authorized to execute
up to two (2) one-year extensions to the contract if in the best interest of the City to do so, and on
the same terms and conditions set forth in the contract.
Dated: June 17, 2015
I hereby certify that Resolution No. 2015-75 was passed and adopted by the City Council of
the City of Lodi in a special meeting held June 17, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS —None 4�
PAMELA M. FARRIS
Deputy City Clerk
2015-75