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HomeMy WebLinkAboutAgenda Report - May 20, 2015 C-06CAGENDA ITEM ....b A%i CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Accept Donation of Vehicles from The Lodi Police Partners' Foundation and Designating Disposition When the Vehicles are Retired from City's Vehicle Fleet MEETING DATE: May 20, 2015 PREPARED BY: Police Chief RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to accept donation of vehicles from The Lodi Police Partners' Foundation and designating disposition when the vehicles are retired from city's vehicle fleet. BACKGROUND INFORMATION: The Lodi Police Partners' Foundation, a California non-profit corporation, has over the past several years donated several vehicles to the City for use in its Lodi Police Partners' Program. These vehicles are integral to the Partners' Program and staff acknowledges the financial commitment the Foundation has made to the success of the Program. Currently the City has three vehicles donated by the Foundation in its vehicle fleet, described as: 1. 2008 Dodge, License No. 1429579, VIN 1 D7HA18NX8S585228; 2. 2005 Ford, License No. 1252951, VIN 2FAFFP74W05X166286; and 3. 2007 Ford, License No. 1359280, VIN 2FMZA52227BA04300. Staff requests that the Council accept the donation of the above-described vehicles from the Foundation and that in consideration for the donation City agree that when each of the vehicles are retired from City's vehicle fleet that the proceeds from the sale or auction thereof will be made payable to the Lodi Police Partners' Foundation, or alternatively title to the retired vehicle will be transferred to the Lodi Police Partners' Foundation, to facilitate the Foundation's continued financial support of the Lodi Police Partners' Program. FISCAL IMPACT: FUNDING AVAILABLE Not applicable. Not applicable Mark Helms Police Chief APPROVED: tephen ch abauer, City Manager RESOLUTION NO. 2015-54 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ACCEPT DONATION OF VEHICLES FROM THE LODI POLICE PARTNERS' FOUNDATION; AND FURTHER APPROPRIATING FUNDS WHEREAS, the Lodi Police Partners' Foundation, a California non-profit corporation, has over the past several years donated several vehicles to the City of Lodi for use in its Lodi Police Partners Program; and WHEREAS, the City has received the following described vehicles from the Lodi Police Partners' Foundation, all of which are a part of the City's current vehicle fleet: 1. 2008 Dodge, License No. 1429579, VIN 1 D7HA18NX8S585228 2. 2005 Ford, License No. 1252951, VIN 2FAFFP74W05X166286 3. 2007 Ford, License No. 1359280, VIN 2FMZA52227BA04300 WHEREAS, City agrees to accept the donation of the above-described vehicles from the Lodi Police Partners' Foundation; and WHEREAS, the Foundation desires to donate the sum of $22,417.03 to the City for the purchase of a 2015 Chevrolet LS Equinox for use in the Partners' Program; and WHEREAS, in consideration for the donation of said vehicles, City agrees that when each of the vehicles are retired from City's vehicle fleet that the proceeds from the sale or auction thereof will be made payable to the Lodi Police Partners' Foundation, or alternatively title to the vehicle will be transferred to the Lodi Police Partners' Foundation. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to accept the donation of the above-described vehicles and cash donation of $22,417.03 for the purchase of a 2015 Chevrolet LS Equinox for use in the Partners' Program from the Lodi Police Partners' Foundation; and BE IT FURTHER RESOLVED that when each of the above-described vehicles, including the vehicle to be purchased, and all future vehicles purchased by donated funds from the Lodi Police Partners' Foundation, are retired from City's vehicle fleet, that the proceeds from the sale or auction of the same will be returned to the Lodi Police Partners' Foundation, or alternatively title to the vehicle will be transferred to the Lodi Police Partners' Foundation, to facilitate the Foundation's continued financial support of the Partners' Program; and BE IT FURTHER RESOLVED, that funds in the amount of $22,417.03 be appropriated for the vehicle purchase as shown on the attached Appropriation Request Form. Dated: May 20, 2015 hereby certify that Resolution No. 2015-54 was passed and adopted by the City Council of the City of Lodi in a regular meeting held May 20, 2015, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Rue>f ne, ounce, Nakanishi, and Mayor Johnson NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None NI-Q.t FE . FERRAIOLO City Clerk 2015-54 1. AA# 2. JV# TO: I Internal Services De pt. - 1:3ua 9 et Umslan :3. FROM: Police Department 5. DATE: 1i16f1 DEPARTMENTIDIVISION: Please provide a description of the project, the total cost of the project, as well as Justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. The Partners' Foundation will be donating the cost to purchase a 2015 Chevy Equinox at Sanborn Chevrolet. The Lodi Police Department will purchase the vehicle and place it into service for Partners' Patrol. If Council has authorized the appropriation adjustment, complete the following: Meeting Date: / Re/ No: ___J ,,. Attach copy of resolution to this form. Department Head Signature: Deputy City Managerlinternal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format AGENDA ITEM A% CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Accept Donation of Vehicles from The Lodi Police Partners' Foundation and Designating Disposition When the Vehicles are Retired from City's Vehicle Fleet; and Further Appropriating Funds MEETING DATE: May 20, 2015 C * (0 PREPARED BY: Police Chief RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to accept donation of vehicles from The Lodi Police Partners' Foundation and designating disposition when the vehicles are retired from city's vehicle fleet. BACKGROUND INFORMATION: The Lodi Police Partners' Foundation, a California non-profit corporation, has over the past several years donated several vehicles to the City for use in its Lodi Police Partners' Program. These vehicles are integral to the Partners' Program and staff acknowledges the financial commitment the Foundation has made to the success of the Program. Currently the City has 3 -vehicles donated by the Foundation in its vehicle fleet, described as: 1. 2008 Dodge, License No. 1429579, VIN 1 D7HA18NX8S585228; 2. 2005 Ford, License No. 1252951, VIN 2FAFFP74W05X166286; and 3. 2007 Ford, License No. 1359280, VIN 2FMZA52227BA04300. The Foundation is also donating $22.417.03 to the City to be used for the purchase of a 2015 Chevrolet LS Equinox for use in the Partners' Program. Staff requests that the Council accept the donation of the above-described vehicles and the $22,417.03 cash donation from the Foundation and appropriate same, and that in consideration for the donations, City agrees that when each of the vehicles (and all future vehicles donated by the Foundation) are retired from City's vehicle fleet that the proceeds from the sale or auction thereof will be made payable returned to The Lodi Police Partners' Foundation, or alternatively title to the retired vehicle will be transferred to The Lodi Police Partners' Foundation, to facilitate the Foundation's continued financial support of the Lodi Police Partners' Program. FISCAL IMPACT: Not applicable. FUNDING AVAILABLE: Donation from The Lodi Ppolicj Partner F undation Jordan Ayers Mark Helms Deputy City Manager Police Chief APPROVED: P -,-Stephen Schwabauer, City Manager RESOLUTION NO. 2015- A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ACCEPT DONATION OF VEHICLES FROM THE LODI POLICE PARTNERS' FOUNDATION; AND FURTHER APPROPRIATING FUNDS WHEREAS, The Lodi Police Partners' Foundation, a California non-profit corporation, has over the past several years donated several vehicles to the City of Lodi for use in its Lodi Police Partners Program; and WHEREAS, the City has received the following described vehicles from The Lodi Police Partners' Foundation, all of which are a part of the City's current vehicle fleet: 1. 2008 Dodge, License No. 1429579, VIN 1 D7HA18NX8S585228; 2. 2005 Ford, License No. 1252951, VIN 2FAFFP74W05X166286; and 3. 2007 Ford, License No. 1359280, VIN 2FMZA52227BA04300; and WHEREAS, City agrees to accept the donation of the above-described vehicles from The Lodi Police Partners' Foundation; and WHEREAS, the Foundation desires to donate the sum of $22,417.03 to the City for the purchase of a 2015 Chevrolet LS Equinox for use in the Partners' Program; and WHEREAS, in consideration for the donation of said vehicles, City agrees that when each of the vehicles are retired from City's vehicle fleet that the proceeds from the sale or auction thereof will be made payable to The Lodi Police Partners' Foundation, or alternatively title to the vehicle will be transferred to The Lodi Police Partners' Foundation. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to accept the donation of the above-described vehicles and cash donation of $22.417.03 for the purchase of a 2015 Chevrolet LS Equinox for use in the Partners' Program from The Lodi Police Partners' Foundation; and BE IT FURTHER RESOLVED that when each of the above-described vehicles,, including the vehicle to be purchased, and all future vehicles purchased by donated funds from the Lodi Police Partners' Foundation, are retired from City's vehicle fleet, that the proceeds from the sale or auction of the same will be returned to The Lodi Police Partners' Foundation, or alternatively title to the vehicle will be transferred to The Lodi Police Partners' Foundation, to facilitate the Foundation's continued financial support of the Partners' Program. BE IT FURTHER RESOLVED, that funds in the amount of $22,417.03 be appropriated for the vehicle purchase as shown on the attached Appropriation Request Form. Dated: May 20, 2015 I hereby certify that Resolution No. 2015- was passed and adopted by the City Council of the City of Lodi in a regular meeting held May 20, 2015, by the following vote: AYES: COUNCIL MEMBERS — NOES: COUNCIL MEMBERS — ABSENT: COUNCIL MEMBERS — ABSTAIN: COUNCIL MEMBERS — JENNIFER M. FERRAIOLO City Clerk 2015- 1. AA# 2. JV# FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT OF 403 40300000 55024 Revenue- Other $ 22,417.00 B. 403 1 40399100 1 77040 JVLelhicle Replacement Fund $ 22,417.00 USE OF FINANCING Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. The Partners' Foundation will be donating the cost to purchase a 2015 Chevy Equinox at Sanborn Chevrolet. The Lodi Police Department will purchase the vehicle and place it into service for Partners' Patrol. If Council has authorized the appropriation adjustment, complete the following: Meeting Date: Re No: Attach copy of resolution to this form. Department Head Signature: r Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. f TO: Internal Services Dept. - Budget Division 3. FROM: Police Department 15. DATE: 5/6/15 4. DEPARTMENT/DIVISION: FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT OF 403 40300000 55024 Revenue- Other $ 22,417.00 B. 403 1 40399100 1 77040 JVLelhicle Replacement Fund $ 22,417.00 USE OF FINANCING Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. The Partners' Foundation will be donating the cost to purchase a 2015 Chevy Equinox at Sanborn Chevrolet. The Lodi Police Department will purchase the vehicle and place it into service for Partners' Patrol. If Council has authorized the appropriation adjustment, complete the following: Meeting Date: Re No: Attach copy of resolution to this form. Department Head Signature: r Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format.