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Home My WebLink AboutAgenda Report - May 20, 2015 C-03AGENDA ITEM °°• CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Accept Quarterly Report of Purchases between $10,000 and $20,000 MEETING DATE: May 20, 2015 PREPARED BY: Deputy City Manager C•3 RECOMMENDED ACTION: Accept Quarterly Report of Purchases between $10,000 and $20,000. BACKGROUND INFORMATION: During the first calendar quarter of 2015, the following purchases were awarded. Background information for each purchase is attached as Exhibits A through I. Exh. Date Contractor Project Award Amt. A 01/21/2015 Econolite Group Inc. Replacement Traffic Signal Cabinet $18,414.00 B 01/28/2015 National Business Furniture White Slough Expansion $16,871.12 C 01/28/2015 Tesco Controls Inc. Battery Back -Up for Traffic Signal Cabinet $15,422.20 D 02/02/2015 Lehr Auto Electric Patrol Vehicle Equipment Installation $11,011.68 E 02/05/2015 Far West Line Specialties EUD Safety Devices $17,008.92 F 02/10/2015 All Star Fire Equipment Inc. Turnout Gear for Firefighters $12,571.20 G 03/09/2015 LaRue Communications Transit Bus Radio Purchase/Installation $14,763.00 H 03/11/2015 Lodi Toyota Detective Vehicle Purchase $16,995.00 1 03/31/2015 Huskie EUD Tools $14,312.78 FISCAL IMPACT: FUNDING AVAILABLE Attachments APPROVED: Varies by project. All purchases were budgeted in the 2014-2015 Financial Plan. Jordan Ayers Deputy City Manager Stephen Schw-arbauef, City Manager k='XH1Bl(T A RE'COMMENDATION FOR CONTRAct, AWARD PROJECT NAME: REPLACEMENT TRAFFIC SIGNAL., CACI NET (P -CAB) DEPARTMENT.- PUBLIC WORKS DEPT. CONTRACTOR Econollite Group Inc.. AWARD AMOUNT: $18,41114u00 DATE OF RECOMMENDATION: 1/21/2015 BIDS OR PROPOSALS RECEIVED: ECONOLITE GROUP INC. "NO BID" or NO RESPONSE RECEIVED: $18,414.00 BACKGROUND INFORMATION & BASIS FOR AWARD, ECONOLITE GROUP INC. IS THE CITY OF LORI'S SOLE -SOURCE SUPPLIER FOR ALL TRAFFIC SIGNAL CABINETS. THIS TRAFFIC SIGNAL CABINET IS FOR THE CORNER OF LOWER SACRAMENTO RD AND LODI AVE. REQff-1 152028 RESOLUTION 2010-141 FUNDING- 30156002.72352 Prepared by: . Shawn "rallerico Title: SR. Storekeeper Reviewed by: EXHIBIT RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: White Slough Expansion DEPARTMENT: Public Works - White Slough CONTRACTOR National Business Furniture AWARD AMOUNT: $16,871.12 DATE OF RECOMMENDATION: 1-28-15 BIDS OR PROPOSALS RECEIVED: National Business Furniture "NO BID" or NO RESPONSE RECEIVED: N/A $16,871.12 BACKGROUND INFORMATION & BASIS FOR AWARD: The purchase of this furniture is to furnish the newly constructed expansion at White Slough Water Pollution Control Facility (Resolution 2014-112). All the furniture was purchased from a state contracted vendor. GSA contract GS -27F -0024V. FUNDING: Purchase Order No. 53053003.77020 Prepared by: Karen D. Honer Title: Wastewater Plant Superintendent Reviewed by: E� X 9-11 11 B I T c WCOMMENDATION FOR CONT14,Aur AWARD PROJECT NAME., TESCO BBS 14-00)(L FOR 'fRAFFIC SIGNAL CABINET"` DEPARTNIEN"I'. PUBLIC WORKS DEP [[% CONTRACTOR TESCO CONTROLS INC. AWARD AMOUNT-, $15,42Z20 DATE OF RECOMMENDATION: 01128/2015 BIDS OR PROPOSALS RECEIVED, TESCO CONTROLS INC. $15,422.20 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD, TESCO CONTROLS INC. IS THE CITY OF LODI'S SOLE -SOURCE SUPPLIER FOR ALL BATTERY BACK-UP SYSTEMS FOR THIS CITY OF LODIISTRAFFIC SIGNAL CABINETS. THESE BATTERY BACK-UP CABINET'S ARE FOR THE CORNER OF LOWER SACRAMENTO RD AND LODI AVE. REQ#1 152676 FUNDING- 30156002.72352 Prepared by: Shawn lallerico Title: SR. Storekee Reviewed by: EXHIBIT D RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: Patrol Vehicle Equipment Installation Police Lehr $11,011.68 DATE OF RECOMMENDATION: February 2, 2015 BIDS OR PROPOSALS RECEIVED: Lehr "NO BID" or NO RESPONSE RECEIVED: N/A BACKGROUND INFORMATION & BASIS FOR AWARD: $11,011.68 LEHR Auto is the only local vendor who has ensured all police vehicle emergency equipment is consistent with each patrol vehicle installation. Lodi PD has used other installers in the past and found shoddy installation work, equipment purchased but not installed, etc. LEHR is thorough and allows our fleet coordinators to oversee installations to ensure all vehicles maintain the same consistency and integrity of equipment. FUNDING: Purchase Order No. 40099100.77040 Prepared by: Paula O'Keefe Title: Management Analyst Reviewed by: EXHIBIT E RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Far West Line Specialties Altec EUD Safety Devices Electric Utility Far West Line Specialties $17,008.92 02/05/15 "NO BID" or NO RESPONSE RECEIVED: Isberg-Nott Alameda Electrical Distributors $17,008.92 $17,059.55 BACKGROUND INFORMATION & BASIS FOR AWARD: This order is for belts and bucksqueezes. This is pole climbing safety gear OSHA is requiring of crew members who climb poles. FUNDING: Purchase Order No. 50064100-72306, 50064300-72306, 50064200-72306 Prepared by: Thomas Dean Title: Electric Materials Technician Reviewed by: EXHIBIT F PROJECT NAME: Turnout Gear for g.- DEPARTMENT: h DEPARTMENT: Fire Department CONTRACTOR All Star Fire Equipment Inc AWARD AMOUNT: $12,571.20 DATE OF RECOMMENDATION: 02/10/2016 BIDS OR PROPOSALS RECEIVED: All Star Fire Equipment $12,571.20 United Fire $13,622.40 SeaWestern Fire Fighting Equipment $14,677.20 BACKGROUND INFORMATION & BASIS FOR AWARD: Request for new turnouts for six (6) new firefighters (start date Jan 2015) Bid includes Bi -Swing Coat and belted Pants Emergency Operations/Safety Equipment 10041000.72306 Prepared by: Chief Larry Rooney . Title Reviewed by Purchase Order No. 1153106 EXHIBIT G RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Transit Bus Radio Purchase/Installation Public Works La Rue Communications $14,763.00 3/9/15 BIDS OR PROPOSALS RECEIVED: La Rue Communications Enterprise Communications Vincent Communications, Inc. "NO BID" or NO RESPONSE RECEIVED: $14,763.00 $21,090.00 $19,245.48 BACKGROUND INFORMATION & BASIS FOR AWARD: Received three bids for new radios for 19 buses and La Rue Communications was low bidder. FUNDING: Purchase Order No. 60199000; included in FY 14/15 budget Prepared by: Paula J. Fernandez Title: Transportation Manager/Sr Traffic Engineer Reviewed by: EXHIBIT RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Lodi Toyota Tracy Toyota Toyota Town of Stockton Detective Vehicle Purchase Police Department Lodi Toyota $16,995.00 March 11, 2015 "NO BID" or NO RESPONSE RECEIVED: T JL $16,995.00 $16,991.00 $16,900.00 BACKGROUND INFORMATION & BASIS FOR AWARD: Lodi Toyota provided a quote for vehicle price. Cost comparison was based upon actual vehicle cost w/o other fees. Staff reviewed three comparable vehicles and found the 2014 Toyota Corolla from Lodi Toyota to be the best overall value. Although the vehicle is priced $95 more than the lowest priced vehicle from Toyota Town, the mileage is significantly less than the two vehiclesspec'd for this purchase. Vehicle has been inspected by MSC and no issues were found. After a thorough review of the Exception to Bid Procedure, the department believes it is in the City's best interest to purchase a pre -owned 2014 Toyota Corolla LE from Lodi Toyota.This vehicle will replace vehicle #083. FUNDING: Purchase Order No. 40099100.77040 Prepared by Paula O'Keefe Title: Management Analyst Reviewed by: EXHIBIT I RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: EUD Tools DEPARTMENT: Electric Utility CONTRACTOR Huskie AWARD AMOUNT: $14,312.78 DATE OF RECOMMENDATION: 03/31/15 BIDS OR PROPOSALS RECEIVED: Huskie $14,312.78 HD Supply $16,491.06 Altec* $9,665.8Q "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: Altec total is lower because they did not bid on all items. However Altec had a higher price for each individual tool than Huskie, therefore the contract should be awarded to Huskie. FUNDING: Purchase Order No. 50064100-72359, 50064100-77030 Prepared by: Thomas Dean Title: Electric Materials Technician Reviewed by: