HomeMy WebLinkAboutAgenda Report - May 6, 2015 C-18AGENDA ITEM C--18
CITY OF LODI
COUNCIL COMMUNICATION
3
AGENDA TITLE: Adopt Resolution Rejecting All Bids, Approving Specifications and Authorizing Re -
Advertisement for Bids for 2015-2016 Landscape Maintenance of Miscellaneous
Areas and Lodi Consolidated Landscape Assessment District No. 2003-1 and
2015-2016 Transit Station Landscape Maintenance
MEETING DATE: May 6, 2015
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution rejecting all bids, approving specifications and
authorizing re -advertisement for bids for 2015-2016 Landscape
Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape
Assessment District No. 2003-1 and 2015-2016 Transit Station
Landscape Maintenance.
BACKGROUND INFORMATION: Council approved the original specifications and authorized the
advertisement for bids on April 1, 2015. This project included the
continued maintenance of landscaped areas in the public right-of-
way, public buildings, parking lots, White Slough Water Pollution Control Facility, various landscape
assessment zones; and the Lodi Transit Station and Parking Structure.
The Transit Station and Parking Structure are operated in part with federal funding and accounted for
approximately 0.8% of the total area of landscaping being maintained in the original project.
Including the federally funded areas in the original project scope inadvertently applied federal wage rate
requirements to the entire project, drastically increasing the project cost. The City received the following
three bids April 29, 2015:
Bidder Location Proposal
Engineer's Estimate $197,307.00
* New Image Landscape Company Fremont $193,712.00
* Dominguez Landscape Sacramento $206,487.92
** Marina Landscape Maintenance Livermore $695,240.00
Note
" Did not utilize the Federal Wage Rates
"' Non -Responsive, did not submit the Receipt of Addendum No. 1 or the Receipt of Addendum No. 2, but utilized the Federal Wage Rates
Staff has separated the project into two different projects. The first project keeps the original title and
includes all of the non -federally funded locations (approximately 1,930,000 square feet). The second project
is titled 2015-2016 Transit Station Landscape Maintenance and includes the Lodi Transit Station and the
Parking Structure (approximately 15,500 square feet). The federal wage rates apply to the second project
only. The two projects will be bid and contracted separately upon approval of this Council Action.
APPROVED:
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-c wai -r, City Manager
K:\WP\PROJECTS\STREETS\2015-2016 Landscape Maintenance\CSA - Reject -Rebid doc 4/30/2015
Adopt Resolution Rejecting All Bids, Approving Specifications and Authorizing Re -Advertisement for Bids for 2015-2016 Landscape Maintenance
of Miscellaneous Areas and Lodi Consolidated Landscape Assessment District No. 2003-1 and 2015-2016 Transit Station Landscape
Maintenance
May 6, 2015
Page 2
The specifications are on file in the Public Works Department. The planned bid opening date is
May 28, 2015. The contract estimates are $188,000 and $15,500 respectively.
FISCAL IMPACT: Staff anticipates a slight increase in bid prices associated with separating
the projects.
FUNDING AVAILABLE: Funding is separated into multiple sources (by area) that will be identified at
project award.
F. Wally Sandelin
Public Works Director
Prepared by Sean Nathan, Associate Civil Engineer
FWS/SN/eb
cc: Deputy Public Works Director
K:\WP\PROJECTS\STREETS\2015-2016 Landscape Maintenance\CSA - Reject-Rebid.doc
4/30/2015
RESOLUTION NO. 2015-52
A RESOLUTION OF THE LODI CITY COUNCIL REJECTING
ALL BIDS, APPROVING SPECIFICATIONS AND
AUTHORIZING RE -ADVERTISEMENT FOR BIDS FOR 2015-
2016 LANDSCAPE MAINTENANCE OF MISCELLANEOUS
AREAS AND LODI CONSOLIDATED LANDSCAPE
ASSESSMENT DISTRICT NO. 2003-1; AND THE 2015-2016
TRANSIT STATION LANDSCAPE MAINTENANCE
WHEREAS, in answer to notice duly published in accordance with law and the
order of the City Council, sealed bids were received and publicly opened on April 29,
2015, at 11:00 a.m., for 2015-2016 Landscape Maintenance of Miscellaneous Areas and
Lodi Consolidated Landscape Assessment District No. 2003-1, described in the plans
and specifications therefore approved by the City Council on April 1, 2015, and
WHEREAS, said bids have been checked and tabulated as follows:
Bidder Proposal
Engineer's Estimate $197,307.00
* New Image Landscape Company $193,712.00
* Dominguez Landscape $206,487.92
** Marina Landscape Maintenance $695,240.00
Note: * Bid submitted did not utilize Federal Wage Rates
** Bid Non -Responsive, Receipt of Addendum No. 1 or No. 2 not submitted
WHEREAS, the original specifications included maintenance at the Lodi Transit
Station and Parking Structure, which are operated in part with federal funding; and
WHEREAS, including the federally -funded areas in the project scope
inadvertently applied federal wage rate requirements to the entire project, drastically
increasing the project cost; and
WHEREAS, staff recommends that the City Council reject the bids, approve
specifications, and re -advertise the projects as: 1) 2015-2016 Landscape Maintenance
of Miscellaneous Areas, and the Lodi Consolidated Landscape Assessment District No.
2003-1; and 2) 2015-2016 Transit Station Landscape Maintenance.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
reject all bids for the 2015-2016 Landscape Maintenance of Miscellaneous Areas, and
the Lodi Consolidated Landscape Assessment District No. 2003-1; and
BE IT FURTHER RESOLVED that the Lodi City Council hereby approves the
specifications and authorizes re -advertisement of bids for the 2015-2016 Landscape
Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape Assessment
District No. 2003-1; and the 2015-2016 Transit Station Landscape Maintenance.
Dated: May 6, 2015
hereby certify that Resolution No. 2015-52 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 6, 2015, by the following vote:
AYES: COUNCIL MEMBERS-= Chandler;-K-aehrre,-an i-MayorJohnson- - -
NOES: COUNCIL MEMBERS — Mounce and Nakanishi
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
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a-NIFE+RFERRAIOLO
City Clerk
2015-52