HomeMy WebLinkAboutAgenda Report - May 6, 2015 C-16 ERAGENDA ITEM COO/6
(0 CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Receive Report Regarding Final Costs for the November 4, 2014, General
Municipal Election
MEETING DATE: May 6, 2015
PREPARED BY: City Clerk
RECOMMENDED ACTION: Receive report regarding final costs for the November 4, 2014,
General Municipal Election.
BACKGROUND INFORMATION: On June 4, 2014, the City Council approved entering into a contract
with the County of San Joaquin for the County Registrar of Voters to
provide certain services for the November 4, 2014, General
Municipal Election.
Preliminary estimates from the Registrar's Office projected the election costs at approximately $85,000.
The actual cost totaled $46,140.66, as detailed on the attached invoice marked Exhibit A. The cost for
candidates' statements of qualifications was billed directly to the candidates.
FISCAL IMPACT:
FUNDING AVAILABLE:
JMF/pmf
Attachment
$85,000 was budgeted for the November 4, 2014, General Municipal
Election, which resulted in a savings to the City of approximately $38,860.
$46,140.66 — Election Account (10005000.72450)
Jordan Ayers, Deputy city Mana r
r
I
- ..ty Clerk
f.nif
APPROVED:
`Stief5hen Sch er, City Manager
•FOR
AUSTIN G. ERDMAN
REGISTRAR OF VOTERS
(209) 468-3194
aerdman@sjgov.org
April 9, 2015
Jennifer M. Robison, CMC
City Clerk
City of Lodi
P.O. Box 3006
Lodi, CA 95241
COUNTY OF SAN JOAQUIN
REGISTRAR OF VOTERS OFFICE
44 NORTH SAN JOAQUIN ST., SUITE 350
P.O. BOX 810
STOCKTON CA 95201
Re: Invoice No. 3507 - Amended
Dear Ms. Robison:
PHONE (209) 468-2885
FAX (209) 468-2889
www.sjcrov.org
This is an updated billing invoice. The previous invoice sent to you has been amended. I
apologize for any inconvenience this has caused.
The cost for conducting the City of Lodi Election, consolidated with the General Election held
on November 4, 2014, is 46140.66.
The attached invoice gives you the breakdown of costs.
If you have any questions regarding this billing, please call the Registrar of Voters, Austin
Erdman, at (209) 468-3194.
Sincerely,
A'.4' '
AUSTIN G. ERDMAN
Registrar of Voters
REGISTRATION (209) 468-2890 — BUSINESS ADMINISTRATION (209) 468-8942
CANDIDATES FILING AND FINANCIAL DISCLOSURES (209) 468-8945 — PRECINCT OPERATIONS (209) 468-2892
ITEMIZED COST
INVOICE NO. 3507 -Amended
AGENCY/DISTRICT: CITY OF LODI
DATE OF ELECTION: NOVEMBER 4, 2014 REGISTERED VOTERS: 28,343
NUMBER OF BALLOT TYPES: 5
COST PER REGISTERED VOTER: $1.63
ITEM
AMOUNT
SAMPLE BALLOT BOOKLETS - SPECIFIC TO AGENCY
$
3,034.51
SAMPLE BALLOT BOOKLETS - BALANCE OF COST
$
8,251.82
OFFICIAL PAPER BALLOTS
$
772.87
OTHER CHARGES
$
2,776.47
POLLING PLACE RENTAL
$
319.56
POSTAGE
$
462.34
PUBLICATIONS
$
155.62
TRANSPORTATION
$
410.95
COMPUTER RUN TIME
$
51.08
ELECTION OFFICERS/FIELD INSPECTORS PAYROLL
$
5,908.03
ELECTION NIGHT WORKERS PAYROLL
$`
158.13
OFFICE SALARIES (PERMANENT EMPLOYEES)
$
1,922.82
OFFICE SALARIES (TEMP EMPLOYEES)
$
4,209.20
EMPLOYMENT AGENCY/CONTRACT EMPLOYEES
$
696.19
FRINGE BENEFITS (FY 2012-13) 91.95%
$
1,353.47
UTILITY & EQUIPMENT (FY 2012-13) 46.08%
$
2,626.95
REGISTRATION (209) 468-2890 - BUSINESS ADMINISTRATION (209) 468-8942
CANDIDATES FILING AND FINANCIAL DISCLOSURES (209) 468-8945 - PRECINCT OPERATIONS (209) 468-2892
ITEMIZED COST — Page 2
DUPLICATING SERVICES $ 6.09
SECURITY SERVICES (SHERIFF'S OFFICE) $ 66.03
PRECINCT SUPPLIES $ 1,545.43
MILEAGE (MOTOR POOL) $ 79.73
STORAGE WAREHOUSE RENTAL $ 2,454.84
ABSENTEE COSTS $ 4,125.76
COST OF BELL AND HOWELL LEASE VBM $ 508.72
CANDIDATE'S STMT OF QUALIFICATIONS $ 4,244.06
TOTAL AMOUNT: $ 46,140.66
REGISTRATION (209) 468-2890 - BUSINESS ADMINISTRATION (209) 468-8942
CANDIDATES FILING AND FINANCIAL DISCLOSURES (209) 468-8945 - PRECINCT OPERATIONS (209) 468-2892