HomeMy WebLinkAboutAgenda Report - May 6, 2015 C-05AGENDA ITEM C,,5
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing Purchase of Hydrel LED Up -Light Fixtures From
Consolidated Electrical Distributors, Inc., of Lodi, for School Street Lighting and
Appropriating Funds ($131,000)
MEETING DATE: May 6, 2015
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing purchase of Hydrel LED up -light
fixtures from Consolidated Electrical Distributors, Inc., of Lodi, for
School Street lighting and appropriating funds in the amount of
$131,000.
BACKGROUND INFORMATION: At the April 15, 2015 Council meeting, staff was directed to proceed
with replacement of the existing School Street up -lights with energy
efficient LED lamps. There are currently 140 Hydrel up -light fixtures
installed on School Street between Lodi Avenue and Locust Street. One fixture has recently been
replaced as a mock-up installation to evaluate lighting quality, the level of effort required to perform the
replacement, and the relative condition of the light assembly components given their age.
During this process, Staff learned the electrical fittings on the housings have become corroded over time
and need replacement. Therefore, Staff recommends the City purchase the additional 139 LED light
fixtures (complete assembly) to save contractor mark-up costs and to expedite the project. While the light
fixtures are being manufactured, staff will begin the process for bidding their installation.
The fixtures will be purchased through Consolidated Electrical Distributors, Inc., of Lodi, the local
distributor for Hydrel fixtures.
There is opportunity to use Public Benefits funds to replace the existing tree well up -light lamps with
energy efficient LED lamps.
FISCAL IMPACT:
FUNDING AVAILABLE
FWS/eb
attachment
Not applicable.
Public Benefits Funds (504)
Jordan Ayers
Deputy City Manager/Internal Services Director
CUD
-For F. Wally Sandelin
Public Works Director
KAWP\C0UNCIL\2015\CC School Street Tree Well Uplight Purchase doc 4/30/2015
1. AA#
2. JV#
CITY OF LOD1 'f
APPROPRIATION ADJUSTMENT REQUEST _� � „_ ��
TO: Internal Services Dept. - Budget Division
3. FROM: Rebecca Areida-Yadav 15. DATE: 4/23/2015
4. DEPARTMENT/DIVISION: Public Works
6 REQUEST ADJUSTMENT OF,APPROPRIATION AS LISTED, BELOW , „ x ' j
FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT
A. 504 32205 Fund Balance $ 131,000.00
SOURCE OF
FINANCING
B. 504 50465100 72920 Public Benefits Program $ 131,000.00
USE OF
FINANCING
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Purchase of Up -Light Fixtures from Consolidated Electrical Distributors for School Street Lighting
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No: Attach copy of resolution to this form.
Department Head Signature: :S�"
"P SIGNATURES . � rg`
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2015-45
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE SOLE SOURCE PURCHASE OF
HYDREL LED UP -LIGHT FIXTURES FROM CONSOLIDATED
ELECTRICAL DISTRIBUTORS, INC., OF LODI, FOR
SCHOOL STREET LIGHTING AND FURTHER
APPROPRIATING FUNDS
WHEREAS, at the April 15, 2015, Council meeting, staff was directed to proceed with
replacement of the existing School Street Up -Lights requiring sole sourcing the retrofit kit for
Hydrel LED energy efficient up -light fixtures; and
WHEREAS, housings were later determined to have corroded fittings; and
WHEREAS, one fixture has been purchased and used as a mock-up installation; and
WHEREAS, staff recommends approving the purchase of an additional 139 LED light
fixtures to save contractor mark-up costs and to expedite the project; and
WHEREAS, the estimated cost of the purchase order is $131,000, including tax and
freight.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the sole -source purchase of Hydrel Up -Light Fixtures from Consolidated Electrical
Distributors, Inc., of Lodi, California, in the estimated amount of $131,000, for School Street
lighting; and
BE IT FURTHER RESOLVED that funds in the amount of $131,000 be appropriated
from the Public Benefits Funds for this project.
Dated: May 6, 2015
I hereby certify that Resolution No. 2015-45 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 6, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, and Mayor Johnson
NOES: COUNCIL MEMBERS — Mounce and Nakanishi
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
J NIFER . FERRAIOLO
Ci y Clerk
2015-45