HomeMy WebLinkAboutAgenda Report - April 15, 2015 C-04AGENDA ITEM C 4WE4
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Change Order No. 3 to the
Professional Services Agreement with WMB Architects, of Stockton, for
Construction Administration Services for City Hall Annex First Floor Phase 2 Interior
Remodel Project ($71,405)
MEETING DATE: April 15, 2015
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Change Order
No. 3 to the professional services agreement with WMB Architects, of
Stockton, for construction administration services for City Hall Annex
First Floor Phase 2 Interior remodel project, in the amount of
$71,405.
BACKGROUND INFORMATION: City Council awarded the professional services agreement for
design services for the City Hall Annex first floor remodel to
WMB Architects on August 15, 2012. The project
construction contract was awarded to Diede Construction ($2,492,000) on February 18, 2015. The
requested change order (Exhibit A) is for construction administration services during the construction
project. WMB will assist City staff reviewing product data, drawing submittals and resolving issues
related to the daily construction activities as they arise.
The project will replace the Civic Center chiller unit and add the City Hall Annex Facility to the chiller
system; relocate the computer server and phone rooms from the basement to the first floor; relocate the
main electrical service to the first floor; replace and relocate the emergency generator outdoors; and
remodel the first floor area for use by the Parks, Recreation and Fire Administration Divisions.
The planned project completion is October 2015.
FISCAL IMPACT: The project will permit the Parks, Recreation and Fire Administration
Divisions to return to the Civic Center complex. Funding is split among
funds similar to the construction contract (27 percent General Fund,
73 percent Enterprise Funds).
FUNDING AVAILABLE: General Fund (43199000.77020): $19,279
EUD (50465100.72920): $17,375
Water (56199000.77020): $17,375
Wastewater (53199000.77020): $17,375
Jordan Ayers r
Deputy City Manager/Internal Services Director
, "hl
F. Wally S delin
Public Works Director
Prepared by Gary Wiman, Construction Project Manager
FWS/GW/eb
Attachment
cc: Fire Chief Parks, Recreation and Cultural Services Director
APPROVED: ` '3 I
Step en Schwabau -,_ ' Manager
K:\WP\PROJECTS\MISC\City Hall Annex 1st Floor Remodel 2013\CHARP Phase 2 Project\C WMB City Hall Annex Phase 2 CO3.doc 4/2/2015
Exhibit A
r1r,
WMB ARCHITECTS
5757 Pacific Avenue 2000 L Street
Suite 226 Suite 125
Stockton CA 95207 Sacramento CA 95811
209.944.9110 916.254.5546
PROPOSAL OF SERVICES
CITY HALL ANNEX —1ST FLOOR PHASE II INTERIOR REMODEL
12-62
March 17, 2015
DESCRIPTION OF THE PROJECT
Construction Administration Services
SUMMARY SCOPE OF SERVICES
The scope of services includes:
• Construction administration
The proposal includes services of the following disciplines:
• Architecture
• Mechanical engineering (plumbing and HVAC)
• Electrical engineering
The proposed fee is based upon tasking the time anticipated for this phase of the work. Our proposal
for architectural / engineering services is as follows:
SCOPE OF SERVICES
Construction Administration
• 24 construction site meetings with architect — assume 6 months construction
timeframe- 24 meetings provided in proposal.
• Site visits for mechanical and electrical engineers.
• Process and document as required General Contractor's Requests for Information
(RFI's).
• Process product submittals and shop drawings.
• Review and evaluate substitutions to products and equipment submitted by the General
Contractor.
• For RFI, submittal and substitution review and processing, this proposal assumes 11
hours per week of Project Manager time and 2 hours per month Principal time. (in
addition to construction meetings and punch list services) Administration services
required for this work that exceed 20% of the aggregate hours provided in this proposal
will be invoiced as additional services.
• Monthly General Contractor payment request and progressive lien waiver review. Sub-
contractor lien waiver documentation and verification responsibility of the General
Contractor.
www.wmbarchitects.com
March 19, 2015
• Punch -list site and building evaluation at substantial completion. Develop punch list of
items for correction. Follow-up site and building evaluation of punch list items at final
completion.
Review of General Contractor's Operations and Maintenance Manual and warranties.
Assistance in facilitation of training City staff by vendors regarding building start-up
requirements, staff orientation, operation of systems within the building and methods
of operation as affected by the building systems (9 hours of Project Manager
coordination time included in this proposal) If the City desires further training beyond
that specified herein above, such further training shall be an additional service and shall
be compensated as such.
WMB Architects will not make exhaustive or continuous on-site inspections to check the
quality or quantity of the work. The firm will also not be responsible for construction
means, methods, techniques or procedures or for safety precautions and programs in
connection with the work, and will not be responsible for the contractor's failure to
carry out the work in accordance with the contract documents.
Only services specifically described above are included in this proposal.
CLIENT RESPONSIBILITIES
The following are to be provided as a responsibility of the Client and be paid for by the Client:
A. The Client shall designate, when necessary, a representative authorized to act in the Client's
behalf with respect to the project.
B. The Client shall pay all jurisdictional and utility agency costs required for permit approval
and inspection.
PROJECT SCHEDULE
This proposal was developed with a 180 calendar day construction period timeframe assumption.
FEE PROPOSAL
WMB will provide these services for a fixed fee of $71,405 as incurred based on the Schedule of Hourly
Rates attached, as itemized by discipline below. Reimbursable expenses are in addition to the fee and
will be billed at cost plus 10 percent.
WMB Architects $50,905
Alexander Scheflo & Associates, Mechanical Engineer $11,700
HCS Engineering, Electrical Engineer $8,800
Total Construction Administration Fee $71,405
Invoices shall be rendered monthly in proportion to the amount of services completed.
PROPOSAL OF SERVICES I CITY OF LODI I CITY HALL ANNEX CONSTRUCTION ADMINISTRATION Page 2
March 19, 2015
If additional services are required beyond the Scope of Services described above, a Change in Project
Scope agreement will be prepared for the Client's and Architect's signatures.
Reimbursable expenses include printing and copying documents to develop the design and review the
project, and sets required for building department processing, and bid and construction sets of drawings
and specifications. WMB does not charge for mileage for client meeting or construction meeting travel.
We look forward to the opportunity to work with you through the successful completion of this
construction project. We have attached a Change in Project Scope for your review and signature.
Consultant: WMB ARCHITECTS INC. Client: CITY OF LODI
By.
By:
(Signature)" (Signature)
Nae: Melanie Vieux, Principal Architect Name
CA License C30857
WMB Architects Inc.
5757 Pacific Ave Suite 226
Stockton CA 95207
The terms of this document are valid for 90 days from date on page 1. If the proposal is not agreed to
within 90 days and a contract signed, the proposal, including proposed fee and schedule, is void and
the terms will be re -negotiated.
Appllrovod as to f&M
City Atkwney
PROPOSAL OF SERVICES I CITY OF LODI I CITY HALL ANNEX CONSTRUCTION ADMINISTRATION Page 3
Schedule of Hourly Rates — 2015
WMB ARCHITECTS INC.
Senior Principal Architect
Principal Architect
Project Architect
Staff Architect
Project Manager
Interior Designer
CADD Draftsperson / Project Support
Clerical
Mechanical Engineering
ALEXANDER SCHEFLO & ASSOCIATES
Principal
Engineering
Designer
Drafting
Computer Input
Secretarial
Electrical Engineering
HCS ENGINEERING
Principal Electrical Engineer
Project/Electrical Engineer
Project/Electrical Designer
Project Support
March 19, 2015
MR
WMB ARCHITECTS
Stockton I Sacramento
REIMBURSABLE EXPENSE RATES
$160
$135
$125
$110
$100
$100
$85
$55
$140
$120
$85
$75
$65
$65
$150
$110
$ 75
$ 50
Reimbursable Expenses are in addition to compensation for basic and additional services.
Reimbursable expenses such as computer plots, reproduction, color prints, presentation
materials, conference calls, postage, and shipping include actual expenditures incurred by WMB
Architects in the interest of the project. Reimbursable expenses are billed at 1.1 times direct
cost.
PROPOSAL OF SERVICES I CITY OF LODI I CITY HALL ANNEX CONSTRUCTION ADMINISTRATION Page 4
RESOLUTION NO. 2015-40
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 3 TO THE PROFESSIONAL
SERVICES AGREEMENT FOR THE CITY HALL ANNEX
FIRST FLOOR PHASE 2 INTERIOR REMODEL PROJECT
WHEREAS, City Council awarded the Professional Services Agreement for the
City Hall Annex first floor remodel to WMB Architects, of Stockton, on August 15, 2012;
and
WHEREAS, Change Order No. 3 is for construction administration services
during the construction project, allowing WMB to assist City staff in reviewing product
data, drawing submittals, and resolving issues related to the daily construction activities
as they arise.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Change Order No. 3 to the Professional Services
Agreement for the City Hall Annex First Floor Phase 2 Interior Remodel Project with
WMB Architects, of Stockton, California, in the amount of $71,405.
Dated: April 15, 2015
I hereby certify that Resolution No. 2015-40 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 15, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi,
and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NNIFER M. FERRAIOLO
}ty Clerk
2015-40