HomeMy WebLinkAboutAgenda Report - March 18, 2015 C-06AGENDA ITEM CIM6
(D CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Contract for Henry Glaves Park Pump Station
Improvement Project to Fort Bragg Electric, Inc. of Fort Bragg ($64,740) and
Appropriating Funds ($58,000)
MEETING DATE: March 18, 2015
PREPARED BY: Public Works Director
RECOMMENDED ACTION Adopt a resolution awarding a contract for the Henry Glaves Park Pump
Station Improvement Project to Fort Bragg Electric, Inc. of Fort Bragg, in
the amount of $64,740 and appropriating funds in the amount of
$58,000.
BACKGROUND INFORMATION: This project consists of furnishing and installing a submersible storm
drain pump, electrical control panel, and other incidental and related
work, all as shown on the plans and specifications for the project.
The existing storm drain pump station at Henry Glaves Park was originally installed in 1965. The pump
station was designed to remove on-site irrigation water and other miscellaneous storm water drainage to
keep the low-lying play field dry. The existing pump and control equipment have exhibited wear and tear
from normal usage. The existing control panel is severely corroded and it is separating from the
foundation. The pump control component inside the panel is aged and is not safe to be operated. The
new pump and control equipment to be installed with this project will be up-to-date and allow remote
monitoring through the City's SCADA system.
Plans and specifications for this project were approved on February 4, 2015. The City received the
following seven bids for this project on February 25, 2015.
Bidder
Location
Bid
Engineer's Estimate
$ 72,000.00
Fort Bragg Electric Inc.
Fort Bragg
$ 64,740.00
Richard A Soracco Jr
Lodi
$ 70,450.00
Golden State Irrigation & Pump
Stockton
$ 70,861.50
Campbell Construction
Amador City
$ 78,680.00
Asta Construction Co.
Rio Vista
$ 79,413.00
TNT Industrial Contractors
Sacramento
$ 79,584.00
Howk Systems
Modesto
$ 81,700.00
Part of the project is included in the FY14/15 budget for $32,000. The estimated total project cost of
$90,000 covers the contract, engineering, inspection and project contingencies.
APPROVED:
_—'�ttdphen S&Tv6abauer, City Manager
KAWP\PROJECTS\STORMDRN\Henry Glaves\CAward Henry Glaves doc
3/4/2015
Adopt Resolution Awarding Contract for Henry Glaves Park Pump Station Improvement Project to Fort
Bragg Electric, Inc. of Fort Bragg ($64,740) and Appropriating Funds ($58,000)
March 18, 2015
Page 2
FISCAL IMPACT: This project will reduce the maintenance cost to the pump station
FUNDING AVAILABLE Henry Glaves Park Storm Drain Pump Station (FY14/15 Budget) $32,000
Requested Appropriation:
Wastewater Capital Fund (531)$58,000
Total Estimated Project Cost: $90,000
Jordan Ayers
Deputy City Manager/Internal Services Director
F. Wally elin
Public Works Director
Prepared by Lyman Chang, Senior Civil Engineer
FWS/LC/smh
Attachment
cc: CityEngineer— Swimley
Utility Superintendent
Senior Civil Engineer
Management Analyst — Public Works
Fort Bragg Electric, Inc.
K:\WP\PROJECTS\STORMDRN\Henry Glaves\CAward Henry Glaves.doc 3/4/2015
HENRY GLAVES PARK PUMP STATION IMPROVEMENTS
2200 Oxford Way CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and FORT BRAGG ELECTRIC, INC., herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
Contract HenryGlavesParkPump.doc 03/03/15
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated and
embraced in this agreement; also for all loss or damage arising out of the nature of the
work aforesaid or from the action of the elements, or from any unforeseen difficulties or
obstructions which may arise or be encountered in the prosecution of the work until its
acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
The work consists of furnishing and installing a submersible storm drain pump, electrical
control panel, and other incidental and related work, all shown on the plans and
specifications for the above project.
CONTRACT ITEMS
ITEM EST'D.
NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE
1. Clearing and Grubbing LS $ 4,280.00 $ 4,280.00
2. Furnish and Install Pump LS $ 17,660.00 $ 17,660.00
3. Furnish and Install
Control Panel LS $ 42,800.00 $ 42,800.00
TOTAL $ 64,740.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal of
the Contractor, then this instrument shall control and nothing herein shall be considered
as an acceptance of the said terms of said proposal conflicting herewith.
Contract HenryGlavesParkPump.doc 03/03/15
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 15 calendar days after the City Manager has executed the contract and to
diligently prosecute to completion within 90 CALENDAR DAYS.
ARTICLE IX- State of California Senate Bill 854 requirements
• No contractor or subcontractor may be listed on a bid proposal for a public works
project (submitted on or after March 1, 2015) unless registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5 [with
limited exceptions from this requirement for bid purposes only under Labor Code
section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a
public works project (awarded on or after April 1, 2015) unless registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
• Note: SB 854 requires that the awarding agency include the above language in
bid invitations and contracts for all projects being awarded on or after
January 1, 2015. The contractor is responsible for reviewing SB 854 prior to
submitting a bid to ensure compliance.
Contract HenryGlavesParkPump.doc 03/03/15
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI, a municipal corporation
go
Title
EM
STEPHEN SCHWABAUER
City Manager
Date:
Attest:
JENNIFER M. FERRAIOLO
City Clerk
(CORPORATE SEAL) Approved As To Form:
JANICE D. MAGDICH -i !-
City Attorney
Contract HenryGlavesParkPump doc 02/27/15
1. AA#
2, JV#
CITY OF LODI
APPROPRIATION ADJUSTMENT REQUEST
TO: Internal Services Dept. - Budget Division
3. FROM; IRebecca Areida-Yadav 15 DATE: 3/3/2015
4. DEPARTMENT/DIVISION: Public Works
6. REQUEST ADJUSTMENT OF APPROPRIATION AS LISTED BELOW
FUND # BUS. UNIT # ACCOUNT#1 ACCOUNT TITLE AMOUNT
A
531 32205 Fund Balance $ 58,000.00
SOURCE OF
FINANCING
B.
531 53199000 77020 Capital Projects $ 58,000.00
USE OF
FINANCING
7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Contract for Henry Glaves Park Pump Station Improvement Project
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date , Res No: a— Attach copy of resolution to this form,
Department Head Signature:
8. APPROVAL SIGNATURES
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2015-29
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT
FOR THE HENRY GLAVES PARK PUMP STATION IMPROVEMENTS
PROJECT AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed proposals were received and publicly opened on February 25, 2015, at
11:00 a.m., for the Henry Glaves Park Pump Station Improvements Project, described in the
plans and specifications therefore approved by the City Council on February 4, 2015; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Fort Bragg Electric, Inc. $64,740.00
Richard A. Soracco, Jr. $70,450.00
Golden State Irrigation & Pump $70,861.50
Campbell Construction $78,680.00
Asta Construction Company $79,413.00
TNT Industrial Contractors $79,584.00
Howk Systems $81,700.00
WHEREAS, staff recommends awarding the contract to the low bidder, Fort Bragg
Electric, Inc., in the amount of $64,740.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Henry Glaves Park Pump Station Improvements Project to the low bidder,
Fort Bragg Electric, Inc., of Fort Bragg, California, in the amount of $64,740; and
BE IT FURTHER RESOLVED, that the City Manager is hereby authorized to execute the
contract; and
BE IT FURTHER RESOLVED that funds in the amount of $58,000 be appropriated from
the Wastewater Capital Fund for this project.
Dated: March 18, 2015
hereby certify that Resolution No. 2015-29 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 18, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Nakanishi, and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Kuehne and Mounce
ABSTAIN: COUNCIL MEMBERS — None
111 lt�
4JN I FE FZAI OLO
City Clerk
2015-29
CITY COUNCIL
BOB JOHNSON, Mayor
MARK CHANDLER,
Mayor Pro Tempore
DOUG KUEHNE
JOANNE MOUNCE
ALAN NAKANISHI
CITY OF LODI
PUBLIC WORKS DEPARTMENT
Fort Bragg Electric, Inc.
P.O. Box 1878
489 South Harrison Street
Fort Bragg, CA 95437
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\\www.lodi.gov
March 11, 2015
STEPHEN SCHWABAUER
City Manager
JENNIFER M. FERRAIOLO
City Clerk
JANICE D. MAGDICH
City Attorney
F. WALLY SANDELIN
Public Works Director
SUBJECT: Adopt Resolution Awarding Contract for Henry Glaves Park Pump Station
Improvement Project to Fort Bragg Electric, Inc. of Fort Bragg ($64,740)
and Appropriating Funds ($58,000)
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, March 18, 2015. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Jennifer M. Ferraiolo, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Lyman Chang at
(209) 333-6706.
F. Wally Sandelin
Public Works Director
l� FWS/smh
Enclosure
cc: City Clerk
NCCMTG DOC