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Home My WebLink AboutAgenda Report - March 18, 2015 C-04AGENDA ITEM CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Accept Quarterly Report of Purchases between $10,000 and $20,000 MEETING DATE: March 18, 2015 PREPARED BY: Deputy City Manager RECOMMENDED ACTION: Accept Quarterly Report of Purchases between $10,000 and $20,000. BACKGROUND INFORMATION: During the fourth calendar quarter of 2014, the following purchases were awarded. Background information for each purchase is attached as Exhibits A through J. Exh. Date Contractor A 10/24/2014 Aqua -Aerobic Systems, Inc. B 10/24/2014 Hach C 10/27/2014 Capture Technologies, Inc. D 11/07/2014 Econolite Control Products, Inc. E 12/02/2014 Survalent Technology Corp. F 12/11/2014 RMC Ray Morgan Company G 12/15/2014 Tiocco, Inc. H 12/17/2014 One Source Distributors LLC 1 12/23/2014 Mitchell Snow, Inc. J 12/30/2014 ABB Inc. Project Award Amt. Tertiary Filter Replacement $19,699.84 Wonderware Software $18,390.51 EUD Analog Voice Recorder $12,691.29 Custom Traffic Signal Cabinet $15,147.00 SCADA Software Support $19,480.00 Canon Digital Imaging System $10,498.30 Oil Trailer $11,506.99 EUD Replenish Inventory Stock $10,248.32 60" Monitor/DVD system $10,343.32 EUD Padmount Transformer $16,765.92 FISCAL IMPACT: Varies by project. All purchases were budgeted in the 2014-2015 Financial Plan. FUNDING AVAILABLE: Not applicable. Attachments Jordan Ayers Treasurer APPROVED: en Schwa r, City Manager EXHIBIT A RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Aqua Aerobics Tertiary Filter 3 Sock Replacement P/W Aqua Aerobics $19,699.84 10/24/2014 "NO BID" or NO RESPONSE RECEIVED: $19,699.84 BACKGROUND INFORMATION & BASIS FOR AWARD: This is a 'Sole Source' item, therefore no other bids were requestedl. 71631 FUNDING: 53053003-7-334 Prepared by: Ken Capitanich� Title: CPO WSWPCF Reviewed by: Purchase Order No. EXHIBIT B RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Hach - sole source Wonderware -Historian Public Works Hach $18,390.51 10/24/2014 "NO BID" or NO RESPONSE RECEIVED: $18,390.51 BACKGROUND INFORMATION & BASIS FOR AWARD: The Wonderware Historian specifically addresses three critical requirements: 1. The Wonderware software and historian will provide storage and collection from the current Supervisory Control and Data Acquisition (SCADA) system. The historian is required to facilitate plant information to the current reporting software used for process control, regulatory reports and project review. 2. The City has installed Wonderware software and historian as part of the Surface Water Treatment Facility (SWTF) in 2012. Instrumentation, hardware and software integration was sub contracted and competitively bid as part of the overall contract award. City staff currently operates, maintains and supports Wonderware software at the SWTF. 3. The purchase of the Wonderware software and historian at the WSPCF will allow both facilities to obtain one SCADA support and licensing contract, maintain similar hardware inventories and reduce staff training; all which will contribute to a significant savings to the operating budgets. Although a formal bidding process could be- initiated, for the reasons cited, only Wonderware Norcal will meet the established criteria set forth by the City. FUNDING: 730401.7369 Prepared by: Karen D Honer Title: Wastewater Plant Superintendent 11 --., - " ..... ...... - - Reviewed by: Purchase Order No. EXHIBIT C RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: Voice Recorder Electric Utility Capture Technologies $12,691.29 DATE OF RECOMMENDATION: 10/2/2014 BIDS OR PROPOSALS RECEIVED: Capture Technologies AT&T Northland Business Systems "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: This material is for the phone voice recording system. f31PiA I Purchase Order No. 22693 160653.7717 Prepared by: Thomas Dean Title: Electric Materials Technician Reviewed by: $12,691.29 $27,875.61 $14,155.00 EXHIBIT D RECOMMENDATION FOR CONTRACr AWARD PROJECT NAME: Replacement Custom Traffic Control Cabinet DEPARTMENT: Public Works CONTRACTOR ECONOLITE Control Products AWARD AMOUNT: $15,147.00 DATE OF RECOMMENDATION: 11/7/14 BIDS OR PROPOSALS RECEIVED: ECONOLITE Control Products Sole Source Letter Attached $15,147.00 BACKGROUND INFORMATION & BASIS FOR AWARD: ECONOLITE Control Products Inc, Is the City Of Lodi's sole source provider for our Traffic Signal Control Cabinets and its components FUNDING: 30156002.77030 Prepared by, Lance Roberts Title: Utl ity Superi tendent - PW -Af Reviewed by g- lviplt,� Purchase Order No. 2150001 EXHIBIT E RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: SCADA Software Support Electric Utility Survalent Technology $19,480.00 DATE OF RECOMMENDATION: 12/02/2014 BIDS OR PROPOSALS RECEIVED: All -phase Electric Supply "NO BID" or NO RESPONSE RECEIVED: $19,480.00 BACKGROUND INFORMATION & BASIS FOR AWARD: This is a sole source for SCADA software support. Documentation is attached. FUNDING: 50061000-7245 Prepared by: Thomas Dean Title: Electric Materials Technician Reviewed by: Purchase Order No. 2150028 EXHIBIT F RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Canon Image Runner Digital Imaging System DEPARTMENT: Public Works - Surface Water Treatment Facility CONTRACTOR Ray Morgan AWARD AMOUNT: $10,498.30 DATE OF RECOMMENDATION: 12/11/2014 BIDS OR PROPOSALS RECEIVED: This contract is piggybacking on Shasta Union High School District Contract No. RFPSUHSD A77-2013. Total cost: $9,720,65 + tax = $10,498.30 "NO BID" or NO RESPONSE RECEIVED: N/A BACKGROUND INFORMATION & BASIS FOR AWARD: The City of Lodi feels that the recommended award will provide a secure cost-effective purchase for the City. FUNDING: 56052005.77030 Prepared by: Marilyn Mason Title: Administrative Clerk Reviewed by:�� Purchase Order No, EXHIBIT G RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Oil Trailer' DEPARTMENT: Electric Utility CONTRACTOR Tiocco AWARD AMOUNT: $11,506.99 DATE OF RECOMMENDATION: 12/15/2014 BIDS OR PROPOSALS RECEIVED: Tiocco $11,506.99 Filter Vac $13,000.00 Nakin $24,800.00 Trojan $31,500.00 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: This PO is for a unit to remove water from transformer oil FUNDING Prepared by: Thomas Dean Title: Electric Materials Technician Reviewed by: Purchase Order No. EXHIBIT H RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT. Electric Utility Inventory Electric Utility One Source $10,248.32 DATE OF RECOMMENDATION: 12/1/{2014 BIDS OR PROPOSALS RECEIVED: One Source HD Supply "NO BID" or NO RESPONSE RECEIVED: All Phase BACKGROUND INFORMATION & BASIS FOR AWARD: This PO is to replenish inventory stock. FUNDING: 160.1496 Prepared by: Thomas Dean Title: Electric Materials Technician Reviewed by: Purchase Order No. 22583 $10,248.32 $10,753.56 EXHIBIT 1 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: White Slough Expansion Project Public Works - White Slough Mitchell Snow $10,343.32 DATE OF RECOMMENDATION: 12/23/2014 BIDS OR PROPOSALS RECEIVED: Mitchell Snow Smart Office Clary Business Machines "NO BID" or NO RESPONSE RECEIVED: NA $10,343.32 $10,913.56 $10,946.00 BACKGROUND INFORMATION & BASIS FOR AWARD: The Smartv is a combination white board/media screen and video screen for training DVDs. This is necessary for the new conference room to function adequately for presentations and training. FUNDING: Purchase Order No. 53053003.72531 Prepared by: Karen D Honer Title: Wastewater Plant Superintendent Reviewed by: EXHIBIT J RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: ABB Cental Moloney, Inc. HEES Enterprises Howard Industries Transformer Puchase Electric Utility ABB $16,765.92 12/30/2014 "NO BID" or NO RESPONSE RECEIVED: $16,765.92 $21,444.48 $14,443.92 $14,875.92 BACKGROUND INFORMATION & BASIS FOR AWARD: This is for transformer replacesment. Pacific Utilities is the dealer for ABB. Since we will receive the invoice from ABB, we were required to make the PO to ABB. Pacific Utilities submitted the bid. Although the ABB bid is not the lowest cost, transformers are purchased based on Life Cycle cost. This takes into account the effeciency of the transformer over its life span. The ABB transformeres are the best Life Cycle Cost. FUNDING: 500-14396 Prepared by: Thomas Dean Title: Electric Materials Technician Reviewed by: Purchase Order No. 2150053