HomeMy WebLinkAboutAgenda Report - March 4, 2015 C-10AGENDA ITEM
10
(g)CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing Destruction of Certain Citywide Records in
Accordance with the Government Code and the City's Records Management
Policy
MEETING DATE:
PREPARED BY:
March 4, 2015
City Clerk
RECOMMENDED ACTION: Adopt resolution authorizing the destruction of certain Citywide
records in accordance with the Government Code and the City's
Records Management Policy.
BACKGROUND INFORMATION: Section 34090 of the California Government Code provides for the
destruction of certain City records with the approval of the legislative
body by resolution and the written consent of the City Attorney. The
City Clerk's office coordinated and compiled a listing of citywide records to be destroyed from the various
departments pursuant to the City's Records Management Program and Policy (2007), which specifically
provides for the annual destruction of said records in accordance with the Secretary of State's Records
Retention Guidelines.
FISCAL IMPACT: Not applicable.
FUNDING AVAILABLE: Not applicable.
Attachments
APPROVED:
j6Anifer M. 0arraiolo
City Clerk
Stephen Schauer, City Manager
RESOLUTION NO. 2015-27
A RESOLUTION OF THE LODI CITY
COUNCIL AUTHORIZING DESTRUCTION
OF CERTAIN CITYWIDE RECORDS
WHEREAS, in accordance with Government Code Section 34090, the City Clerk
and City Attorney have filed written consent to the destruction of certain Citywide
records as specifically set forth in the attached inventory marked as Exhibit A, and
thereby made a part hereof.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that:
1. The records heretofore identified are no longer required.
2. The Lodi City Council finds that the City Clerk and City Attorney have
given written consent to the destruction of the records inventoried on
Exhibit A attached hereto and the destruction of those records is hereby
authorized.
Dated: March 4, 2015
I hereby certify that Resolution No. 2015-27 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 4, 2015, by the following
vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi,
and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NNIFER FERRAIOLO
City Clerk
2015-27
City of Lodi X n 6 Bi ;
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the City's Records
Management Program Policy and Procedures and with applicable federal and state laws as set
forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management
Program, with the consent of the Department Head, and upon written approval of the City Clerk
and City Attorney, these records will be properly destroyed/disposed of.
Note • Documents will be reviewed for historical value and if applicable, retained in the archives. Documents
involved in litigation or pending audit will not be destroyed.
Department:
Date:
Total No. of Pages:
1
Proposed Destruction
I
City Clerk
1/31/2015
Unknown
Date: 3/3112015
Division: Elections and Operations
Prepared By: Jennifer Ferraiolo
nature:
Record Series Title
Dates of Records
Storage Lc&ion
Box No.
Same as Retention Schedule)
(From and To
OPERATIONS:
City Clerk/City Council Calendars
2012 and prior
All records listed are
Not Applicable
(GC 34090 et seq. — 2 years)
currently stored in the
City Clerk's
Office and/or vaults.
City Clerk/City Council Travel
2012 and prior
GC 34090 at seg. — 2 ears
City Clerk/City Council
2012 and prior
Departmental Budget Copies
GC 34090 at seg. — 2 ears
City Clerk/City Council General
2012 and prior
Correspondence
GC 34090 et seg. — 2 ears
City Council Regular / Special
2012 and prior
Meeting Packets
(Available in e -Records) (GC 34090 et
seg. — 2 ears
Shirtsleeve Session Meeting
2012 and prior
Packets
(Available in e -Records) (GC 34090 et
seg. — 2 years
Regular/Special/Shirtsleeve
2013 and prior
Session Meeting Recording
Audio/Video
GC 34090.7 — Current + 3 months
Hardcopy Closed Session
2012 and prior
Minutes
(GC 34090, 34090.5 — 2 years) (closed
Session Minutes Kept Permanently Electronically)
Board, Committee, Commission
2009 and prior
Applications and Correspondence
— Selected
GC 34090, 40801— 5 ears
Board, Committee, Commission
2012 and prior
Applications and Correspondence
— Not Selected
GC 34090 — 2 ears
Legal Advertising/Proof of
2010 and prior
Publications
(CCP 343, 349 et seq., GC 911. 2, 34090
— 4 years)
Attachment A — Form 4 (Authority to Destroy Records)
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
N:\Administration\CLERK\Records Destruction\2015AUTHORITY TO DESTROY OBSOLETE RECORDS.doc
City of Lodi
Petitions to Legislative Body
2013 and prior
GC 6253, 50115 — 1 ear
Public Hearing Notices
2012 and prior
GC 34090 — 2 ears
Public Records Act Requests
2012 and prior
GC 34090 — 2 ears
Protests from City Council Public
2012 and prior
Hearings — Water / Wastewater /
Electric Utility Rates
GC 34090 — 2 ears
Protests from City Council Public
2012 and prior
Hearings — All Other
GC 34090 — 2 ears
Taxicab/Pedicab Permits (Autos
2010 and prior
for Hire) (GC 34090— Termination + 4
ears
Weed Abatement Files
2012 and prior
GC 34090 — 2 ears
ELECTIONS:
Election Calendars
2012 and prior
GC 34090 — Election + 2 ears
Certificates of Election
2012 and prior
GC 34090 — Election + 2 ears
Nomination Papers — Elected and
2008 and prior
Non -Elected
EC 17100 — Tenn + 4 ears
Notices and Publications
2011 and prior
GC 34090 — Election + 2 ears
Oaths of Office
2006 and prior
(GC 34090, 29 USC 1113 — Tenn + 6
ears
Petitions — Initiatives, Recalls,
2013 and prior
Referendums
(EC 14700, 17200, 17400, GC 7253.5,
3756.8 — Election + 8 months
Candidate Statements
2011 and prior
GC 34090 — Election + 2 ears
FPPC:
Form 460 - Campaign Disclosure
2007 and prior
Statements, Non -Elected
(GC 81009 — Current + 7 years, Elected -
Permanent
Form 460 — Campaign Disclosure
2007 and prior
Statements, Committees
GC 81009 — Current + 7 ears
Form 700 - Statements of
2007 and prior
Economic Interest—
Administration/Employees
FPPC Opinions — Current + 7 ears
Form 700 - Statements of
2007 and prior
Economic Interest— Elected
GC 81009 — Current + 7 ears
Form 700 - Statements of
2007 and prior
Economic Interest— Non -Elected
GC 81009 — Current + 7 ears
Form 801 — Gifts to Agency
2007 and prior
GC 81009 — Current + 7 ears
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attomey assessment that records are not relevant to existing or anticipated litigation.
N:\Administration\CLERK\Records Destruction\2015AUTHORITY TO DESTROY OBSOLETE RECORDS.doc
City of Lodi
Form 802 — Ticket Distribution
2007 and prior
GC 81009 — Current + 7 ears
Form 803 — Behested Payment
2007 and prior
GC 81009 = Current + 7 ears
Form 806 — Appointments
2007 and prior
GC 81009 — Current + 7 ears
All Forms Not Specified Above -
2007 and prior
Elected and Non -Elected
GC 81009 — Current + 7 ears
Department Head: Date:�j It 5
City Clerk: Date: 5
Consent is h r iverWo destroy the above -listed records:
*City Attorn Date:
Destruction 66mplet "y
Printed Name Signature uate
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
N:\Administration\CLERK\Records Destruction\2015AUTHORITY TO DESTROY OBSOLETE RECORDS.doc
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and, if applicable, retained in the archives.
Documents involved in litigation or pendinq audit will not be destroyed.
Department:
Administration
Date:
January 28, 2015
Total No. of Pages:
Approx. 500 __FDate:
Proposed Destruction
March 31, 2015
Division:
City Manager
Prepared By:
Susan Seward-Lakeail.
Si ture:
Gly
Record Series Title
Same as Retention Schedule)
Dates of Records Storage Location
From and To
Box No.
Signed payroll time sheets
11/2010 — 01/2012 City Manager's office
Correspondence
01/2008 — 01/2012 City Manager's office
Department Head:1z:-zao4= Date:) Z
City Clerk: Date: a
Consent is here given to destroy the above -listed records:
'City Attorn Date: /l .2uC5
Destruction Completed By:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note Documents will be reviewed for historical value and if applicable retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Internal Services
Date:
Jan. 30, 2015
Total No. of Pages: I P osed Destruction
te: TBP
Division:
Risk M mt.
Prepared By:
Kirk J. Evans
Signature: Ax
4%^
Record Series Title
Same as Retention Schedule
Dates of Records
From and To
Storage Loc
Box No.
Claims, Damage — Paid /Denied per
GC 34090, GC 25105.5 not to
include pollution claims or claims
involving minors
Prior to Dec. 31, 2009
CitIII erk's 0 ffice
Y C
Department Head's Dater 30/1
City Clerk: 'J Date:1130114-
Consent
1301Js
Consent is hereby iven to destroy the above -listed records:
i
*City Attorn y: Date: / -O /
4-;;;
Destruction Completed By:
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note Documents will be reviewed for historical value and if applicable retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Internal Services
Date:
Total No. of Pages:
1 1 1
Proposed Destruction
Date: TBD
Division:
Human Resources
Prepared By:
Cristina Gonzales
Signature: C w n
Record Series Title
Same as Retention Schedule
Dates of Records
From and To
Storage Location
Box No.
Recruitment Examination
Files
All files prior to
December 31, 2011
Basement
221 W. Pine St.
Salary Surveys
All files prior to
December 31, 2012
Basement
221 W. Pine St.
Employment Files
Terminations — Hourly
All files prior to
December 31, 2008
Basement
221 W. Pine St.
Employment Files
Terminations — Salary
All files prior to
December 31, 2008
Basement
221 W. Pine St.
Employee Rights (Separated
Employees) — Misc.
All files prior to
December 31, 2012
Basement
221 W. Pine St.
Employee Rights Separated
Employees) — Safety
All files prior to
December 31, 2009
Basement
221 W. Pine St.
Motor Vehicle Pulls
All files prior to
December 31, 2007
Basement
221 W. Pine St.
Departmei
City Clerk:
)ate: �l a
b 45 --
)ate:
Consent is hereby ' en to destroy the above -listed records:
*CityAttorn Date: � /l eta
Destruction Comp eted By:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note Documents will be reviewed for historical value and if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Internal Services
Date: 1/26/15
Total No. of Pages:
Proposed Destruction
Date: TBD
Division:
Finance/Accounting
Prepared By:
Nancy Spinelli
S'ture:
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Sio-ragd Locati n
Box No.
Next Step/Leave Balance
2012-2013
Storage Room
Payroll Edit Registers
Payroll Voucher Detail
Payroll Check Registers
Wage Attachment Report
Daily Timecards
2008-2009
"
Overtime Cards
2008-2009
"
Accounts Payable Final Post
2012-2013
Basement
Accounts Payable Payment
Register
2012-2013
"
Accounts Payable Payment
Group
2012-2013
"
Accounts Payable Cash
Requirements
2012-2013
"
Accounts Payable Posting
Edit
2012-2013
"
Accounts Payable Edit Report
2012-2013
"
Collectors Daily Reports
2012-2013
Storage Room
Misc Journal Entries
2009-2010
"
Wire Transfers
2010-2011
"
F&M Main Bank Statements
2008-2009
"
F&M Payroll Bank
Statements
2008-2009
"
Unclaimed Property Records
2008-2009
"
DB Claims Bank
Reconciliation
2008-2009
"
GB Bragg Activity & Bank
Reconciliation
2008-2009
"
Attachment A - Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Department HeI = y�� Date: 71 5
City Clerk: J Date:
Consent is hereby�iven to destroy the above -listed records:
*City
Destruction Comp el`fed By:
Date: a l L,�-D I J
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note Documents will be reviewed for historical value and if applicable, retained in the archives.
Documenfs involved in litigation or pending audit will not be destroy
Department:
Public Works
Date:
1/8/15
Total No. of Pages:
17
Proposed Destruction
Date: 3/31/15
Division:
Administration/En ineerin
Prepared By:
Shawnna Hosie
f' tl��,
Signature��
Record Series Title
Same as Retention Schedule
Dates of Records
From and To
Storage Location
Box No.
Special Allocations FY 08/09
3/1/2011
City Hall
1
Special Allocations FY 07/08
12/1/2010
City Hall
1
Special Allocations FY 06/07
12/1/2010
City Hall
1
Special Allocations FY 05/06
9/1/2009
City Hall
1
Special Allocations FY 04/05
1/1/2009
City Hall
1
Special Allocations FY 03/04
12/1/2006
City Hall
1
Special Allocations FY 02/03
12/1/2006
City Hall
1
Business Expense Reports and Claim
Vouchers 2007-2008
1/9/2014
City Hall
1
Business Expense Reports and Claim
Vouchers 2005-2006
1/9/2014
City Hall
1
Business Expense Reports and Claim
Vouchers 2003 - 2004 Structure
1/9/2014
City Hall
1
Cellular Phone Bills (2006-2007)
12/10/2014
City Hall
1
Claims (2005-2006)
1/15/2014
City Hall
1
Janitorial Services
1979-2003
City Hall
1
2010 Janitorial Services for City Facilities
(Correspondence & Specs)
4/10-8/10
City Hall
1
Janitorial Services for City Facilities (2004-
2009
2004-2009
City Hall
1
Janitorial Services for City Facilities
Discontinued Services & Specs)
2004-2009
City Hall
1
Transit Operations Contract #4
1/1/2012
City Hall
2
Debenedetti Park (G -Basin) Storm Drain
Improvement
2009/2010
City Hall
4
Debenedetti Park (G -Basin) Storm Drain
Improvement (Certified Payroll)
2009/2010
City Hall
4
Out of State Travel Authorizations
6/01-8/10
City Hall
5
Incident Reports
10/88-4/09
City Hall
5
Worker Injury Reports
2000-2003
City Hall
5
Safety Council
6/24/2005
City Hall
5
Education/Training
2002-2006
City Hall
5
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Hearing Tests
1990-2002
City Hall
5
CalWorks
6/21/2005
City Hall
5
National Automotive Service Professionals
Week Proclamation
6/06-6/11
City Hall
6
MSC Miscellaneous Bids (File #1)
1996-2006
City Hall
6
MSC Miscellaneous Bids (File #2)
2007-2009
City Hall
6
Administration — Miscellaneous
8/78-7/05
City Hall
6
Internet Web Page
6/18/2005
City Hall
6
Highway Advisory Radio
7/98-8/02
City Hall
6
Fees, Miscellaneous
12/89-6/09
City Hall
6
Energy Emergency Information
4/95-8/96
City Hall
6
Electric Rates
6/23/2005
City Hall
6
GASB 34 (Government Accounting
Standards Board
11/99-8/06
City Hall
6
Sidewalk Policy
4/95-4/08
City Hall
6
General Personnel Information
1994-2012
City Hall
6
Contract Documents
2/82-4/02
City Hall
6
Resolutions
5/73-8/01
City Hall
6
Safety, General
8/89-4/07
City Hall
6
Re -Inspection Fees
6/22/2005
City Hall
7
Radiation Detection
8/09-7/10
City Hall
7
Tuition Reimbursement Program
2/75-12/05
City Hall
7
Safety Glasses — Requests
2/73-9/08
City Hall
7
Personnel — Miscellaneous
1995-2005
City Hall
7
Sidewalk Reimbursement Agreements
2007-2008
City Hall
7
Business Expense Reports & Petty Cash
Vouchers
2009-2010
City Hall
7
Special Allocations FY10/11
7/10-4/11
City Hall
7
Special Allocations FY 09/10
8/09-6/10
City Hall
7
Operating Budget
2005-2006
City Hall
7
Operating Budget
2003-2005
City Hall
7
Operating Budget
2006-2007
City Hall
7
Finance — Miscellaneous
1/68-2/02
City Hall
7
Capital Improvement Budget Requests
2001-2003
City Hall
7
Lapel Pins/Patches
12/89-2/93
City Hall
7
Compressed Natural Gas (CNG) Fuel
10/97-5/98
City Hall
7
IKON Copiers & Printers
2007-2012
City Hall
7
Equipment — Miscellaneous
1994-2009
City Hall
8
First Aid Supplies
7/3/2005
City Hall
8
Coffee System EquipmenWending
Machine — City Hall Lounge
6/96-10/12
City Hall
8
Calif., State of, Water Resources Dept. —
Levee Hazards
1983-1998
City Hall
8
Calif., State of, Dept. of Public Health
5/78-4/08
City Hall
8
Calif., State of, Dept. of Transportation —
State Encroachment Permits
2/80-10/02
City Hall
8
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certfes a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Calif., State of, Dept. of Transportation —
STP/CMAQ
7/94-6/00
City Hall
8
Calif., State of, Dept. of Transportation —
ISTEA
5/92-6/99
City Hall
8
Calif., State of, Dept. of Transportation —
HES Program
8/93-12/99
City Hall
8
Calif., State of, Local Assistance for
Matching Federal Funds
8/78-1/02
City Hall
8
Central Valley Wastewater Managers
Association
6/20/2005
City Hall
8
Calif., State of, Dept. of Water Resources
— Drought Advisory Planning Panel
6/22/2005
City Hall
8
Calif., State of, Dept. of Transportation —
Transit Capital Improvement Program
6/17/2005
City Hall
8
Calif., State of, Public Utilities Commission
1997-2002
City Hall
8
Calif., State of, Park & Ride
1993-2004
City Hall
8
Calif., State of, Dept. of Toxic Substances
Control 712 S. Sacramento Street
2/08-8/09
City Hall
8
California Air Resources Board
4/04-5/07
City Hall
8
CAD Committee
6/23/2005
City Hall
8
Business Improvement Area (Downtown)
6/19/2005
City Hall
8
A — Miscellaneous (General)
1/93-8/03
City Hall
8
APWA — Sacramento Chapter —
Workshops & Training
3/81-3/04
City Hall
8
Claims — File #2
2011-2012
City Hall
8
Cellular Phone Bills
2012-2013
City Hall
9
SBC (Formerly Pacific Bell)
8/77-3/06
City Hall
9
San Joaquin County Flood Control &
Water Conservation District Advisory
Water Committee
1996-2009
City Hall
9
SJCOG TDA
2004-2007
City Hall
9
SJCOG TIP Miscellaneous (CLMAQ-STP)
2/92-6/00
City Hall
9
SJCOG TDA Transportation Planning
Tech & Policy Items
1998-2004
City Hall
9
SJCOG Regional Transportation
Improvement Program RTIP/FTIP
1996-2006
City Hall
9
SJCOG Regional Transportation
Improvement Program. RTIP/FTIP
1991-1995
City Hall
10
SJCOG Measure K (Transportation Sales
Tax
2/94-6/08
City Hall
10
P — Miscellaneous (General)
6/23/2005
City Hall
10
Pack Coast Producers
5/99-10/06
City Hall
10
Pacific Gas & Electric Company
3/68-9/02
City Hall
10
O — Miscellaneous (General)
6/28/2005
City Hall
10
M — Miscellaneous (General)
6/10/2005
City Hall
10
Mokelumne River Association
10/88-11/07
City Hall
10
L — Miscellaneous (General)
19.96-1999
City Hall
10
Lodi Unified School District (Lincoln
School Site
2/98-5/99
City Hall
10
H — Miscellaneous (General)
11/82-10/98
City Hall
10
General Mills
11/88-11/07
City Hall
10
G — Miscellaneous (General)
6/12/2005
City Hall
10
F — Miscellaneous (General)
6/15/2005
City Hall
10
Attachment A — Form 4 (Authority to Destroy Records)
'Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
East Bay Municipal Utility District
12/88-12/07
City Hall
10
D — Miscellaneous (General)
3179-9/91
City Hall
10
Downtown Lodi Business Partnership
5/89-12/06
City Hall
10
Delta College (North County Campus)
12/05-10/08
City Hall
10
C — Miscellaneous (General)
11/92-2/93
City Hall
10
Central Valley Resources Agency (CVRA)
7/07-8/07
City Hall
10
Central California Traction Company
1/73-9/00
City Hall
10
San Joaquin County Public Works
Department — Regional Traffic Impact
Fees
7/92-5/00
City Hall
10
WSWPCF Permit 2001
2000-2002
City Hall
10
WSWPCF Permit 2007
6/29/2005
City Hall
10
WSWPCF — Tax Review & APN Info
4/72-1/03
City Hall
11
WSWPCF Multi -Use Complex
5/94-3/01
City Hall
11
WSWPCF Permit 2002-2006
2002-2006
City Hall
11
Real Estate Comparables
1997-1998
City Hall
11
Pest Control/Pigeons
2/98-9/07
City Hall
11
Parks & Recreation Dept. Corporation
Yard
7/87-2/93
City Hall
11
North West Area Substation Site
2005
City Hall
11
Municipal Service Center CNG Inspection
& Compliance Audit
6/28/2005
City Hall
11
Main Street Fire House
4/91-6/95
City Hall
11
Lodi Lake Park Water Study
8/70-11/73
City Hall
11
Lodi Lake Master Plan
12/86-8/00
City Hall
11
Hutchins Street Square Certificates of
Purchase
10/95-8/96
City Hall
11
Hutchins Street Square
11/77-7/03
City Hall
11
Guild Avenue, 600 South
5/00-4/02
City Hall
11
Government Center Master Plan
9/67-7/92
City Hall
11
Fire Station #4 Mold Remediation (180 N.
Lower Sacramento Road
6/30/2005
City Hall
11
Fences
4/91-3/03
City Hall
11
Elevator Services/Contracts/Specs
11/04-10/09
City Hall
11
Downtown Parking Lots
8/82-1/02
City Hall
11
City Parcels APN Mergers
6/02-3/03
City Hall
11
Church Street, 1775 South
4/91-10/97
City Hall
11
Carnegie Forum (Formerly Carnegie
Libra
9/79-3/00
City Hall
11
Century Meadows 1 (Unit 1) Lewis Homes
3/92-10/96
City Hall
11
Bridgetowne, Unit No. 4 (995001)
2/99-4/01
City Hall
11
Bridgetowne, Unit No. 3
4/98-7/03
City Hall
11
Bridgetowne, Unit No. 2, Fred Baker
3/97-6/00
City Hall
12
Bridgetowne, Unit No. 1, Fred Baker
6/95-6/99
City Hall
12
Beckman Property (00S002)
9/00-1/01
City Hall
12
Bangs Ranch, Unit No. 3
3/98-1/99
City Hall
12
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attomey assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Bangs Ranch, Unit No. 2, Bangs Ranch
LP
8/97-3/98
City Hall
12
Arcadia Place
8/01-1/03
City Hall
12
Almondwood Estates
7/01-12/05
City Hall
12
Almond North Project
8/03-3/05
City Hall
12
Vintner's Square Residential
6/26/2005
City Hall
12
Vintner's Square Apartments
6/20/2005
City Hall
12
Victor War Games, Inc.
3/89-9/93
City Hall
12
Tokay Street, 2 East
7/08-5/11
City Hall
12
Thurman Street, 1250 East (Arkay
Industries
4/87-1/02
City Hall
12
Thurman Street, 1150 East (Sweetner
Products Company)
7/96-3/98
City Hall
12
Tienda Drive, 2248 (Lodi Community
School
3/02-8/04
City Hall
12
Southwest Lodi Elementary School Site
6/24/2005
City Hall
12�9
Sacramento Street, 312 & 316 South (Jim
Munro's Project)
5/03-4/04
City Hall
12
Richard's Ranch Elementary School
10/02-4/03
City Hall
12
Pine Street, 1125 East
2/06-2/08
City Hall
12
Pacific Avenue (Lakewood Mall
Expansion) — Stone Brothers
9/86-7/95
City Hall
12
Millswood School (LUSD)
1/01-7/03
City Hall
12
Lodi Town Plaza (Target) 2309-2415 W.
Kettleman Lane/Tienda Drive
10/92-6/04
City Hall
12
Lodi Tire Service, 240 N. Cherokee Lane
10/03-12/04
City Hall
12
Lodi High School Modernization Project
6/26/2005
City Hall
12
Lodi Avenue, 530 West (Lucky Store
#301) American Stores Properties Inc.
1/95-7/96
City Hall
12
Lodi Avenue, 200 West (McDonald
Corporation)
1/00-8/01
City Hall
12
Kettleman Lane, 2145 West (Retirement
Facility & Related Imp)
1/97-7/99
City Hall
12
Kettleman Lane, 1111 East (GFLIP III)
5/97-3/00
City Hall
13
Kettleman Lane, 301 West (Prime Shine
Express)
5/00-4/01
City Hall
13
Hardaway Road, 6665 East
6/25/2005
City Hall
13
Guild Avenue, 225 North (Hwy 12/ Guild
Avenue
6/99-8/00
City Hall
13
Guild Avenue & Lodi Avenue Parcel Map
99P004
5/99-6/01
City Hall
13
Cherokee Lane, 901 South (Riverbend
Motors — Richard Galantine
5/95-12/97
City Hall
13
Cherokee Lane, 620 South — Traffic
Signal Design Proposals, Rancho San
Mi uel Market
3/03-8/05
City Hall
13
Cherokee Lane, 450 North (U -Haul of
Fresno
11173-5/94
City Hall
13
Cherokee Lane, 250 North (Lodi Tire
Store
5/03-2/05
City Hall
13
Century & Stockton Street (Geweke
Properties)
8/85-8/00
City Hall
13
Beckman Road — Canal/Pipeline
7/00-11/02
City Hall
13
Beckman Road, 300 South (Apache
Plastic, LP
11/96-12/00
City Hall
13
Agreements to Perform
6/21/2005
City Hall
13
Trench Cut Cost Recovery
6/20/2005
City Hall
13
Attachment A — Form 4 (Authority to uestroy Kecoras)
'Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Pavement Replacement Costs
10/73-1/05
City Hall
13
Neighborhood Watch Signs
4/89-5/01
City Hall
13
Streetlights — General
1/86-2/02
City Hall
13
Street Lighting Design — Downtown &
Cherokee Lane
8/96-9/96
City Hall
13
Specific Plans — Various
6/70-9/76
City Hall
13
Sidewalk Repair Deposits
3/95-11/05
City Hall
13
Sidewalk Replacement — Sidewalk
Inspection Inventory
7/91-3/93
City Hall
13
Sidewalk Replacement — Replacement of
Dama ed Sidewalk
9/86-6/95
City Hall
13
Sidewalk Replacement — Replacement of
Damaged Sidewalk FY 95/96
6/95-6/96
City Hall
13
Sidewalk Replacement — Replacement of
Dama ed Sidewalk FY 96/97
6/96-7/97
City Hall
14
Sidewalk Replacement — Replacement of
Damaged Sidewalk FY 97/98
8/97-7/98
City Hall
14
Sidewalk Installation Program
8/89-11/07
City Hall
14
Sidewalk Deficiencies —1985 Street
Improvements
3/85-11/99
City Hall
14
Master Street Plan — Faustman
9/65-7/90
City Hall
14
Downtown Study
11/66-5/93
City Hall
14
Cherokee Lane Beautification
6/65-6/99
City Hall
14
Bridge Inspection Reports
10/88-1/89
City Hall
14
Beckman Road Specific Plan
10/77-4/78
City Hall
14
22/24 South Sacramento Street (Lodi
Station/Lodi Greyhound)
12/99-5/05
City Hall
14
Pine Street, 210 W. (Envision Law Group
— Saks Building)
7/01-4/04
City Hall
14
Elm Street, 225 West
2/00-2/02
City Hall
14
City Property — Miscellaneous Leases
4/74-4/08
City Hall
14
C -Basin Leases
3/89-11/90
City Hall
14
WSWPCF Permit 1999
9/98-12/97
City Hall
14
WSWPCF Permit 2000
12/99-11/00
City Hall
14
Septic Waste
8/97-7/02
City Hall
15
Sewer Service Charges — Miscellaneous
7/90-1/06
City Hall
15
WSWPCF Historical Capital Costs
12/83-11/02
City Hall
15
WSWPCF — Effluent Flow/Water Quality
Impact Stud
1/98-1/06
City Hall
15
WSWPCF Groundwater Evaluation
Saracino-Kirby, Inc.
1/00-12/02
City Hall
15
WSWPCF Groundwater Investigation
10/07-1/08
City Hall
15
WSWPCF Effluent Disposal & Water
Reuse Stud , Joint City Lodi/Stockton
9/01-10/04
City Hall
15
Wastewater Capacity Study
9/08-10/08
City Hall
15
Lift Station Corrosion Control — Villalobos
Stud
3/87-3/90
City Hall
15
Central Valley Regional Water Quality
Control Board — Low Threat Discharges
5/00-7/00
City Hall
15
Biosolids
4/96-6/00
City Hall
15
Sanitary Sewer System Permit (City
System in Town
6/06-12/08
City Hall
15
WM/W Tap Fees & Meter Costs
12/90-1/02
City Hall
15
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Sewer Master Plan — Eastside Area (Black
& Veatch
2/86-1/91
City Hall
15
WSWPCF Expansion Environmental
Impact Report (EIR-03-02) & Sphere of
Influence
6/04-4/05
City Hall
15
WSWPCF Expansion Studies — 1984
7/84-4/87
City Hall
15
Trunk Sewer Corrosion Evaluation (Camp
Dresser & McKee
2/98-6/05
City Hall
15
Wetlands Wastewater Treatment
9/97-6/08
City Hall
15
Water Reuse Climate Change Evaluation
RF -08-15
7/1/2005
City Hall
15
Water Recycling Study/Grant
5/98-8/07
City Hall
15
Water Recycling Regulations
11/99-9/04
City Hall
15
Wastewater Discharge Requirements for
Petroleum Hydrocarbons Black & Veatch
3/87-2/88
City Hall
15
WSWPCF Expansion Environmental
Impact Report
86-92
City Hall
15
Administrative Civil Liability Supplemental
Environmental Project SEP
1/00-9/03
City Hall
16
Storm Drain Operational Manual
5/24/2005
City Hall
16
Reimbursement of Storm Drainage Fees —
San Joaquin Count
4/79-2/92
City Hall
16
National Association of Flood and
Stormwater Management Agencies
NAFSMA
8/98-1/06
City Hall
16
Elm Street Storm Drain (Lee Avenue to
Hutchins Street
6/26/2005
City Hall
16
Stormwater Pollution Prevention Annual
Report NPDES Permit
2003-2004
City Hall
16
Screening Storm Drainage into WID Study
12/85-6/86
City Hall
16
2003 Storm Drainage Study
1/03-7/03
City Hall
16
Stormwater Discharge Regulations
6/90-1/08
City Hall
16
Stormwater NPDES Phase II Application
1/01-9/05
City Hall
16
M — Street
1/72-2/88
City Hall
16
Lower Sacramento Road, 630 N.
Marianne H. Erich
5/31/2005
City Hall
16
Lower Sacramento Road
3/68-3/02
City Hall
16
Lockeford Street
9/70-11/01
City Hall
16
L — Street
2/80-7/07
City Hall
16
Kettleman Lane
7/77-6/03
City Hall
16
K — Street
5/63-12/80
City Hall
16
J — Street
6/23/2005
City Hall
16
I — Street
7/64-5/87
City Hall
16
Highway 99 Landscaping
7/99-10/99
City Hall
16
Highway 99
1/94-4/03
City Hall
16
Ham Lane
3/71-10/91
City Hall
16
H — Street
4/71-6/01
City Hall
16
Guild Avenue Alignment
2005
City Hall
16
Garfield Street
1/72-7/90
City Hall
16
G — Street
5/27/2005
City Hall
16
F — Street
6/74-2/85
City Hall
16
E — Street
7/71-4/99
City Hall
17
Attachment A — Form 4 (Autnonty to Destroy Kecoras)
'Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
D — Street
12/74-10/85
City Hall
17
Cluff Avenue
4/71-5/87
City Hall
17
Chestnut Street Bridge
6/18/2005
City Hall
17
Cherokee Lane — Restricted Access
7/64-3/88
City Hall
17
Cherokee Lane Master Plan
10/87-7/92
City Hall
17
Century Boulevard
9/70-11/07
City Hall
17
C — Street
11/71-5/96
City Hall
17
B — Street
2/72-8/99
City Hall
17
Almond Drive
3/85-12/92
City Hall
17
A — Street
11/72-10/91
City Hall
17
Annual Street Mileage Report
1/84-8/00
City Hall
17
Railroad Crossing — Upgrades, Repairs,
Complaints
4/97-3/06
City Hall
17
Sidewalk Encroachments (Other
Agencies' Criteria
1/98-6/94
City Hall
17
Guidelines for Encroachment Permit
Issuing
11/65-3/04
City Hall
17
Brooks Fiber Communications — Right of
Ent /Encroachment Permit
5/91-7/97
City Hall
17
Annual Encroachment Permits
1/87-1/89
City Hall
17
X -Y -Z — Streets
6/29/2005
City Hall
17
Westside Freeway
5/67-2/68
City Hall
17
West Lane
8/70-12/71
City Hall
17
W — Street
7/68-4/98
City Hall
17
V — Street
11/72-5/88
City Hall
17
Victor Road (Highway 12)
11/71-4/93
City Hall
17
Vine Street
12/59-2/87
City Hall
17
Turner Road
4/72-9/01
City Hall
17
Tokay Street (Westdale Subdivision One-
Foot Dedications
6/10/2005
City Hall
17
Tokay Street
3/64-1/96
City Hall
17
T — Street
12/71-3/05
City Hall
17
Sound Walls
7/93-8/07
City Hall
17
Street Sweeping
10/86-1/06
City Hall
17
State Route 99Nictor Road Interchange
6/29/2005
City Hall
17
State Route 12 Overlay Project
9/05-5/06
City Hall
17
R — Street
3/65-10/89
City Hall
17
P — Street
10/67-5/00
City Hall
17
O — Street
12/54-3/89
City Hall
17
N — Street
6/2/2005
City Hall
17
Mokelumne River Drive, 101
5/02-3/04
City Hall
17
Hutchins Street Alley
9/78-3/83
City Hall
18
Colvin Ranch
5/98-8/01
City Hall
18
Century Ranch (Bangs Ranch, LP)
6/95-12/95
City Hall
18
Century Meadows III, Unit 5 (Pacific Valley
Housing Co
2/97-9/07
City Hall
18
Attachment A — Form 4 (Authority to Destroy Records)
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Century Meadows III, Unit 3 (Pacific Valley
Housing Cor
6/95-9/95
City Hall
18
Century Meadows II, Unit 2 (945007)
Lewis Homes
9/94-8/97
City Hall
18
Century Meadows II, Unit 3 (Lewis
Homes
7/95-12/96
City Hall
18
Century Meadows II, Unit 1 (925009)
Delmar Batch
4/92-10/95
City Hall
18
Lodi West Unit 3 (Robert Batch)
11/97-3/99
City Hall
18
Lodi West Unit 2 (Robert Batch)
3/94-5/97
City Hall
18
Lackyard Development, 1031 & 1335 East
Harney Lane
6/24/2005
City Hall
18
Johnson Ranch Unit 4 (Lodi
Homebuilders, Inc
8/95-11/96
City Hall
18
Johnson Ranch Unit 3 (Hal Porter Homes)
11/95-1/97
City Hall
18
Hutchins Village (Mike Collins)
6/17/2005
City Hall
18
Hutchins Place (025002)
3/02-1/05
City Hall
18
Helme Property
6/95-7/01
City Hall
18
Oaks Duplexes (935003) (John & Eleanor
Vierra
2/97/97
City Hall
18
Lodi West Unit 8
5/99-4/00
City Hall
18
Lodi West Unit No. 7 (995002)
8/98-8/01
City Hall
18
Lodi West Unit No. 6
7/99-9/00
City Hall
18
Lodi West Unit No. 5 (Robert Batch)
6/98-6/02
City Hall
18
Lodi West Unit No. 4 (Robert Batch)
7/97-7/98
City Hall
18
Subdivisions — Miscellaneous
6/95-5/98
City Hall
18
School Street, 535 South (OOP009)
1/01-7/02
City Hall
18
Sasaki Property
9/97-3/01
City Hall
18
River Pointe (945009) (Jim Thorpe Oil,
Inc
2/95-1/06
City Hall
18
Richards Ranch (935008)
4/99-10/02
City Hall
18
Perlegos Property (OOS003)
8/00-1/01
City Hall
18
Parisis Ranch (965003) (Angelo Parisis)
6/95-4/03
City Hall
18
Towne Ranch, Unit 7
10/98-1/01
City Hall
19
Towne Ranch, Unit 8
5/00-12/01
City Hall
19
Towne Ranch
7/94-10/02
City Hall
19
Sunwest XIV, Unit 2 (985001)
5/98-8/00
City Hall
19
Sunwest Garden
9/97-6/98
City Hall
19
Sunwest XIV, Unit 1 (975001) (FCF
Development Association
1/97-1/01
City Hall
19
Woodhaven Park Unit 1 (935002)
Galowood Associates, LP
9/95-7/96
City Hall
19
Towne Ranch Unit 4 (955002) (Towne
Ranch Associates
6/94-5/02
City Hall
19
Towne Ranch Unit 5 (Towne Ranch
Associates)
4/97-10/02
City Hall
19
Towne Ranch Unit 6 (965004) (Towne
Ranch Associates
3/96-11/98
City Hall
19
Stockton East Water District Groundwater
Quality Stud
12/87-9/91
City Hall
19
Sacramento River, American River, and
Delta Export Service Area Water
Contracting Programs
12/88-2/89
City Hall
19
Attachment A — Form 4 (Authority to Destroy Records)
'Signature certffies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Mokelumne River Water Supply Study
6/89-1/90
City Hall
19
Emergency Drinking Water Multi -Agency
Response Guidance
6/29/2005
City Hall
19
East San Joaquin Water Users
Association TAC "Groundwater Study"
5/81-2/85
City Hall
19
Well Standards
8/72-12/94
City Hall
19
Well Site Generators
4/90-10/96
City Hall
19
EBMUD Area Well Sites
5/56-4/89
City Hall
19
Corrective Procedures
5/65-9/88
City Hall
19
Additional Land at Well Sites (Possible
GAC Filter Placement
10/91-3/96
City Hall
19
Water Conservation Program —1989
4/89-1/03
City Hall
19
Water Supply Options Report
7/04-10/04
City Hall
19
Water Supply Master Plan (Boyle
Engineering Cor
11/96-3/99
City Hall
19
Water Rate Survey
4/92-12/03
City Hall
19
Water Master Plan (PsomasNVelborn)
12/87-5/94
City Hall
19
United States Geologic Survey (USGS)
Groundwater Salinity Assessment
8/03-1/04
City Hall
20
Supplemental Environmental Program
Final Report
6/23/2005
City Hall
20
San Joaquin Valley Air Pollution Control
District
1/91-7/09
City Hall
20
Cal Fed Grant — Lower Mokelumne River
Restoration Plan File #2
7/97-9/02
City Hall
20
Cal Fed Grant — Lower Mokelumne River
Restoration Plan File #1
3/97-9/01
City Hall
20
Cal Fed Grant — Lower Mokelumne River
Watershed Education Project
4/01-10/07
City Hall
20
Environmental Justice Grant for the
Eastside Mobility & Access Plane (E -MAP)
Project
6/26/2005
City Hall
20
Environmental Protection Agency (EPA)
Grant for Wastewater Infrastructure
4/04-12/06
City Hall
20
PCE/TCE Clean Up Grant Applications
1/06-3/07
City Hall
20
Groundwater Recharge Program
Feasibility Study Grant Application
2/01-3/07
City Hall
20
Grants & Funding (File #1)
1992-2003
City Hall
20
Reduce Motor Vehicle Emissions Program
(REMOVE), San Joaquin Valley Air
Pollution Control District
1996-2002
City Hall
20
San Joaquin Valley Air Pollution Control
District — Grants
11/99-1/02
City Hall
21
Transportation Enhancement Activities
7/95-1/05
City Hall
21
White Slough Corps of Engineering Grant
6/26/2005
City Hall
21
Annual Street Reports
9/07-9/08
City Hall
21
Finance Procedure Memos
3/73-12/09
City Hall
21
Finance Department Memos
2007-2009
City Hall
21
Finance Department Memos
2010-2012
City Hall
21
Claims
2007-2008
City Hall
21
Claims
2009-2010
City Hall
21
Claims
1/11-7/11
City Hall
21
Lodi District Chamber of Commerce — Lodi
Industrial Group
1995-2002
City Hall
22
Lodi Unified School District
1/72-10/08
City Hall
22
Attachment A — Form 4 (Authority to Destroy Kecoras)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Lodi Unified School District — 2x2
Committee
4/98-9/04
City Hall
22
Lodi Gas Storage
2/99-11/99
City Hall
22
U — Miscellaneous (General)
3/8-11/08
City Hall
22
T — Miscellaneous (General)
8171-9/98
City Hall
22
S — Miscellaneous (General)
12/92-5/01
City Hall
22
APWA — Sacramento Chapter —
Miscellaneous Data
1/94-8/08
City Hall
22
N -Z — Miscellaneous (General)
12/77-7/82
City Hall
22
Adopt -A -Street Program 1994
8/93-11/94
City Hall
22
Policy Manual Revisions
7/81-10/02
City Hall
22
Personnel Procedures
2/81-2/02
City Hall
22
Departmental Policy — Office Procedures
2/67-9/02
City Hall
22
City Attorney's Opinions
5/90-5/96
City Hall
22
Water & Sewer Fees — Studies and
Schedules 1982
4/82-11/97
City Hall
22
State -Local Transportation Partnership
Program Revenue SLTPP
8188-10/98
City Hall
22
State Assembly Bill 2928 — Transportation
Congestion Relief
10/00-6/02
City Hall
22
Mokelumne River Policy Subcommittee
9/90-11/92
City Hall
22
Mokelumne River Levees (FEMA)
10/07-11/09
City Hall
22
Mokelumne River Middle Bar Project
6/23/2005
City Hall
22
Meters on New Water Services
1/91-4/02
City Hall
23
MOU Mokelumne River Form & Calif.
Dept. of Water Resources
6/27/2005
City Hall
23
Folsom -South Canal (American River)
11/88-4/99
City Hall
23
Flood Elevation
10/08-2/10
City Hall
23
Fire Hydrants
1/65-9/05
City Hall
23
Eastern San Joaquin County Groundwater
Basin Management AB3030
6/95-11/04
City Hall
23
East San Joaquin Parties Water Authority
— Minutes/Misc.
10/96-9/00
City Hall
23
East San Joaquin Parties Water Authority
— GW Recharge Project
2/98-10/00
City Hall
23
East San Joaquin Parties Water Authority
— Beckman Test Project
5/98-11/99
City Hall
23
East San Joaquin Parties Water Authority
6/96-6/01
City Hall
23
East Bay Municipal Utility District/
Sacramento/East San Joaquin Parties
Water Authority — Legislation
1/98-11/00
City Hall
23
East Bay Municipal Utility District -
Mokelumne River Mokelumne Forum
5/88-6/07
City Hall
23
East Bay Municipal Utility District—
Groundwater Levels
2/77-11/98
City Hall
23
East Bay Municipal Utility District —
Conjunctive Use
1/93-9/99
City Hall
23
Cross -Connection Program
4/80-3/86
City Hall
23
Calif. Safe Drinking Water Funds
10/91-2/01
City Hall
23
CALFED Bay -Delta Program
3/98-8/00
City Hall
23
Bottled Water
6/22/2005
City Hall
23
Arsenic
2/98-1/01
City Hall
23
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Northeastern San Joaquin County
1107-12/08
City Hall
23
Groundwater Banking Authority File #5
North San Joaquin Water Conservation
1/09-12/09
City Hall
23
District NSJWCD File #5
Mokelumne River Water and Power
11/01-5/07
City Hall
23
Authority
Water Production
1/84-1/89
City Hall
24
South County Surface Water Supply
12/98-4/99
City Hall
24
Project
San Joaquin Hydrology Manual
6/15/2005
City Hall
24
San Joaquin County Flood Control &
Water Conservation District Water
5100-4/06
City Hall
24
Investigation Zone No. 2 — Water
Production & Development Assessment
San Joaquin County Staff Water & Flood
Control Coordinating Committee & San
24
Joaquin County Flood Control
1/03-4/07
City Hall
Conservation District Advisory Water
Commission
Northeastern San Joaquin County
6/84-6/01
City Hall
24
Groundwater Banking Authority
Northeastern San Joaquin County
7/01-6/03
City Hall
24
Groundwater Banking Authority File #2
Northeastern San Joaquin County
7/03-6/04
City Hall
24
Groundwater Banking Authority File #3
Northeastern San Joaquin County
7/04-12/06
City Hall
24
Groundwater Banking Authority File #4
Water Supply Studies
6/27/2005
City Hall
24
Water Sampling & Testing (Water Quality
11/78-2/10
City Hall
25
Problem) File #1
Water Rights Fee
6/26/2005
City Hall
25
Water Production System
12/71-6/88
City Hall
25
Operating Permits
7/92-5/10
City Hall
25
PSA — Belco Cabinets (6166)
7/5/2005
City Hall
25
PSA — Baumbach & Piazza (Lockeford
7/5/2005
City Hall
25
Street Easement) (6248
PSA — Baumbach & Piazza (Fire Station
7/5/2005
City Hall
25
#2 Replacement Project) (6177
PSA—AMS Heating, Inc. (6150)
7/5/2005
City Hall
25
PSA — Baker Roofing Company (6024-1)
7/5/2005
City Hall
25
PSA — Musco Lighting (6125)
2012-2013
City Hall
25
PSA — Nolte Associates, Inc. (Shady Acre
25
Pump Station Trash Removal System
7/4/2005
City Hall
Alternatives Anal sis)(6108
Cluff Avenue, 77 — Kludt Access
8/199/ - 7/2010
City Hall
25
Agreement
Encroachment Violations JR -I)
3/86-10/03
City Hall
26
San Joaquin County Traffic Impact
11/89-11/04
City Hall
26
Mitigation Fee TR-R&S
Traffic Calming Features (TR-R&S)
12/85-4/91
City Hall
26
Traffic Safety — OTS (Others) (2003 -
12/02-2/04
City Hall
26
2004 R-R&S
Traffic Safety — OTS (Others) (1984-2002)
3/76-11/02
City Hall
26
R-R&S
Traffic Volumes (TR-R&S)
5/80-6/01
City Hall
26
Truck Problems (TR-R&S)
3/82-4/82
City Hall
26
Hazard Elimination & Safety (HES) (TR -M)
5/98-11/02
City Hall
26
Transportation Funding (TR -M)
1/05-4/06
City Hall
26
Attachment A — Form 4 (Authority to Destroy Records)
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Bike/Pedestrian Plan and Grants - 2002 to
resent
3/2002 - 2002
City Hall
26
Indoor Sports Facility
2/1996 - 3/2002
City Hall
26
City Facility Security Access Project
7/1/2008 - 9/2008
City Hall
26
Traffic Signal and Lighting Design
Services -Ham Lane & Harney Lane
Intersection/Request for Proposals RFP
5/1/2012
City Hall
26
Parks and Recreation Department's Site
Master Plan
6/1986 - 2/1993
City Hall
26
Parks and Recreation Master Plan
1/1992 - 1/1994
City Hall
26
Electric Vehicles (5) RAV 4 Vehicles
6/2000 - 2/2013
City Hall
26
Park and Ride Lot, 200 North Beckman
Road
5/2002 - 4/2004
City Hall
26
Water Meter Program —Water Meter
Procurement
12/1/2010
City Hall
26
Library HVAC Renovation (Following files
are in this file:
2/2008 - 11/2010
City Hall
26
Utility Coordinating Committee (2005-
2012)(file#2
7/1/2013
City Hall
27
MSC Miscellaneous Bids (File #3)
2010-2012
City Hall
27
2010-2012 Global Property Services (East
Bay Building Services
7/2010 - 10/2012
City Hall
27
2010-2012 Janitorial Services for City
Facilities (Pre -Qualification Statements
and Rating Sheet
2010-2012
City Hall
27
2010-2012 Janitorial Services —Advanced
Property Services
2010-2012
City Hall
27
2010-2012 Janitorial Services — Korean
Professional Building Maintenance
2010-2012
City Hall
27
Century Meadows I (Unit 2) Keszler
5/96-11/03
City Hall
27
Developments, Miscellaneous 7/10-12/10
7/10-12/10
City Hall
27
Developments, Miscellaneous (1/10-6/10)
1/10-6/10
City Hall
27
Cluff Avenue, 375 (Delmar Batch —
Lockeford Street Improvements_
9/01-9/04
City Hall
27
Central Avenue, 19 South (LUSD)
6/00-7/04
City Hall
27
Century Meadows IV (Units 1 & 2)
2/99-2/03
City Hall
27
Century Meadows I, Unit 3
12/02-2/08
City Hall
27
Guild Avenue, 715 South
6/04-4/05
City Hall
28
Legacy Estates Unit 1
9/01-2/08
City Hall
28
Legacy Estates Unit 2
8/03-4/07
City Hall
28
Lalazar Estates
2/03-3/07
City Hall
28
Lakeshore Residential, 1706 Tienda Drive
2/05-1/06
City Hall
28
Millsbridge Unit No. 2
8/03-4/05
City Hall
28
Millsbridge (965009) (Tom Tsutaoka)
7/96-6/04
City Hall
28
Mills Avenue Single Family Homes Unit
No. 2, Tract No. 3499
Mills Avenue Townhomes, 1441 South
Mills Avenue
7/05-12/05
8/03-8/05
City Hall
City Hall
28
28
Tienda Place, Unit 1
10/01-2/04
City Hall
28
Tienda Place, Unit 2
8/02-12/03
City Hall
28
The Villas (Formerly Known as
Neuschaeffer & Miller Properties)
1/03-12/04
City Hall
28
Thayer Ranch (Jeff Kirst)
6/95-1/06
City Hall
28
Woodlake Meadow, 1150 North Lower
Sacramento Road
4/04-11/05
City Hall
28
Attachment A — Form 4 (Authority to Liestroy Kecoras)
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Woodhaven Park, Unit 3
5/02-1/06
City Hall
28
Woodhaven Park, Unit 2 (Galowood
10/95-11/03
City Hall
28
Associates, LP
Grape Bowl All Weather Surface Project
9/2009 -07/2011
City Hall
28
includes Professional Service Agreement)
White Slough (WSWPCF) Phase 3
9/2006 -11/2009
City Hall
29
improvements, Project 2007 File 1 5212
White Slough (WSWPCF) Phase 3
9/2006 -11/2009
City Hall
29
improvements, Project 2007 File 2
Grape Bowl All Weather Surface Project —
9/2009 -07/2011
City Hall
29
Certified Payr 11
Grape Bowl All Weather Surface Project —
9/2009 -07/2011
City Hall
29
Specifications
Grape Bowl Phase I Improvements, 221
2/2007 -9/2010
City Hall
29
W. Lawrence Street,
Grape Bowl Phase I Improvements, 221
2/2007 -9/2010
City Hall
29
W. Lawrence Street — Specifications
Playground Improvements at Blakely Park,
7/2006 -12/2007
City Hall
29
1050 South Stockton
White Slough (WSWPCF) Phase 3
30
Improvements, Project 2007, Certified
9/2006 -11/2009
City Hall
Payroll & Preliminary Notices File 1
White Slough (WSWPCF) Phase 3
30
Improvements, Project 2007, Contract
9/2006 -11/2009
City Hall
Change Orders File 1
White Slough (WSWPCF) Phase 3
30
Improvements, Project 2007, Contract
9/2006 -11/2009
City Hall
Change Orders File 2
White Slough (WSWPCF) Phase 3
30
Improvements, Project 2007, Contract
9/2006 -11/2009
City Hall
Payments File 1
White Slough (WSWPCF) Phase 3
30
Improvements, Project 2007, Contract
9/2006 -11/2009
City Hall
Payments File 2
White Slough (WSWPCF) Phase 3
Improvements, Project 2007, Krazan and
9/2006 -11/2009
City Hall
31
Associates (Professional Service
Agreement)
White Slough (WSWPCF) Phase 3
31
Improvements, Project 2007,
9/2006 -11/2009
City Hall
Specifications
Citywide School Signs (SR2S) (aka
6-2006 -12/2008
City Hall
31
Citywide School Safety Signage)
G -Basin (DeBenedetti Park) Stormwater
2/2011 -4/2012
City Hall
31
Pump Station Project
G -Basin (DeBenedetti Park) Stormwater
2/2011 -4/2012
City Hall
31
Pump Station Project Bids
G -Basin (DeBenedetti Park) Stormwater
31
Pump Station Project (Certified Payroll)
2/2011 -4/2012
City Hall
9/12
G -Basin (DeBenedetti Park) Stormwater
2/2011 -4/2012
City Hall
31
Pump Station Project Contract Payments
G -Basin (DeBenedetti Park) Stormwater
31
Pump Station Project (Specifications)
2/2011 -4/2012
City Hall
9/12
Guild Avenue at Lodi Avenue Railroad
3/1998 - 7/2000
City Hall
32
Crossing
Kettleman Lane Gap Closure (Measure K)
Lower Sacramento Road to Ham Lane &
32
from Stockton Street to Cherokee Lane
9/2000 -1/2012
City Hall
Certified Payroll and Preliminary Notices
File #3
Kettleman Lane Gap Closure (Measure K)
Lower Sacramento Road to Ham Lane &
32
from Stockton Street to Cherokee Lane
9/2000 - 1/2012
City Hall
Certified Payroll and Preliminary Notices
File #2
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Kettleman Lane Gap Closure (Measure K)
Lower Sacramento Road to Ham Lane &
from Stockton Street to Cherokee Lane
9/2000 - 1/2012
City Hall
32
Certified Payroll and Preliminary Notices
File #1
Kettleman Lane Gap Closure (Measure K)
Lower Sacramento Road to Ham Lane &
9/2000 - 1/2012
City Hall
32
from Stockton Street to Cherokee
LaneConstruction File #1
Kettleman Lane Gap Closure (Measure K)
Lower Sacramento Road to Ham Lane &
9/2000 - 1/2012
City Hall
32
from Stockton Street to Cherokee
LaneDesi n, RFP's, and Correspondence.
Kettleman Lane Gap Closure (Measure K)
Lower Sacramento Road to Ham Lane &
from Stockton Street to Cherokee Lane
9/2000 - 1/2012
City Hall
32
Materials Certificate & Materials Data,
Submittals
Kettleman Lane Gap Closure (Measure K)
Lower Sacramento Road to Ham Lane &
from Stockton Street to Cherokee Lane
9/2000 - 1/2012
City Hall
32
Pre -Construction Bid Correspondence and
Construction Bids
Kettleman Lane Gap Widening Project
2/1997 - 4/2004
City Hall
32
Right of Way File #1
Kettleman Lane Gap Widening Project
2/1997 - 4/2004
City Hall
33
Right of Way File #2
Lower Sacramento Road (Turner to UPRR
6/1993 - 2/2009
City Hall
33
to Woodbridge Road
City of Lodi Facility Painting Project
11/2011 - 11/2012
City Hall
33
Baumbach and Piazza (Harney Lane
33
Grade Separation Surveying
11/2011 - 1/2012
City Hall
Services)(11/11 —6/12
Harris & Associates(2011 Impact
33
Mitigation Fee Program)(5782)(2/1 1 -
2/2011 - 10/2012
City Hall
10/12
Interwest Consulting Group (Replacement
3/2012 - 9/2012
City Hall
33
of Map Guide to GIS) (3/12- 8/12
Professional Service Agreement — HDR
Engineering, Inc. — (Surface Water
12/09 -11/10
City Hall
33
Treatment Facility and Transmission
Project Final Design) 5560
Traffic Signal Modification Project at Lodi
Ave. at Stockton Street & Elm Street and
9/06-8/10
City Hall
34
Ham Lane
White Slough (WSWPCF) Bio -Solids
3/10-3/12
City Hall
34
Dewatering Facility, Plans & Specifications
L & H Airco (Purchased HVAC Control
4/2011 - 10/ 2012
City Hall
34
System)
Mark Thomas & Company Harney
5/2008 - 8/2012
City Hall
34
Lane/Widening Stockton Lower Sac
Neil O. Anderson and Associates MSA
2011-2012 (Construction Testing and
4/2011 - 6/2012
City Hall
34
inspection of Various City Projects)(5810
Nolte and Associates (5613)
4/2010 - 4/2012
City Hall
34
Professional Service Agreement — San
Joaquin County Resource Conservation
District (Lower Mokelumne River
11/03-1/08
City Hall
34
Watershed Stewardship Plan
Project)(4936
Municipal Service Center (MSC)
Compressed Natural Gas (CNG) Upgrade
of Compressor No. 1 Control Panel
5/13/201 - 3/2014
City Hall
34
Rebuild Project and CNG Fueling Station
Maintenance Contract
RMC Water and Environment (Water
34
Meter Program Services) (File #2) for
10/30/11
City Hall
Task Order #1
Attachment A— t-ofM 4 (AUinorny tO uubuuy muuul—j
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Traffic Signal Modificatioin Project. Lodi @
2009/2010
City Hall
34
Stockton, Elm @ Ham
Test Well Drilling Sites
6/1990 - 2/2002
City Hall
35
Water Distribution System Study
8/1999 - 9/2001
City Hall
35
Respirator Fit Tests
12/1/1988 - 3/2003
City Hall
35
Safety Committee Meetings, Agendas and
1/2004 - 1/2009
City Hall
35
Minutes File #2
Safety Committee Meetings, Agendas and
5/1994 - 2/2008
City Hall
35
Minutes File #1
Safety Committee, General
3/1987 - 3/2005
City Hall
35
Safety Activities and Training
7/2003 -6/2007
City Hall
35
Tailgate Meetings 2003-
8/2001 - 9/2005
City Hall
35
Baker Roofing Company Replacement of
3/12-9/12
City Hall
35
Electric Utilities Annex Trailer Roof
Washco Enterprises Pressure Wash @
1/11-12/13
City Hall
35
Transit Station and various Bus Stops
RSA Analysis, Inc.
12/12-1/13
City Hall
35
A-1 Exterminators, Inc. Fire Station #2,
2/11-3/12
City Hall
35
705 W. Lodi Ave Pest Control
Sunridge Electric Construction, Electrical
11/12-6/13
City Hall
35
needs for Various City Facilities
T. Mitchell Engineering, Engineering CNG
6/11-6/12
City Hall
35
Fueling Station MSC
Air Cleaning Systems, Repairs Emergency
Vehicle Exhaust extraction systems-
11/12-6/13
City Hall
35
various Lodi Fire Stations
Jorgensen Company, Annual Fire
Extinguisher Maintenance for Citywide
12/12-6/13
City Hall
35
Vehicles/Buildings
Bay Alarm
12/11-9/12
City Hall
35
Ingersoll Rand Security Tech
3/12-9/13
City Hall
35
Pinasco Mechanical Contractor
4/12-6/12
City Hall
35
ServiceMaster Advantage
9/12-2/13
City Hall
35
White Slough (WSWPCF) Bio -Solids
2010 / 2011
City Hall
35
Dewatering Facility, Plans & Specifications
VanBuskirk/Hale Park Playground
8/2004 -8/2006
City Hall
36
Improvements
Fire State #4, 180 No. Lower Sacramento
2001 -
City Hall
36
Rd File #2 (Specifications)
Fire State #4, 180 No. Lower Sacramento
2001-
City Hall
36
Rd File #1 (Specifications
Carnegie Forum Basement Remodel for
2004-
City Hall
36
ISD (Formerly ISD Relocation to Carnegie,
Electric Utility Department Facility (Guild
1999-2002
City Hall
37
Avenuell'hurman Street
Emergency Removal of Underground Fuel
2005-
City Hall
37
Storage Tanks, 230 W. Elm Street
Light Emitting Diodes (LED) Traffic Signal
11/98-7/00
City Hall
37
Conversion
Annual Street Mileage Report
1/65-1/83
City Hall
37
Municipal Service Center
3/97-4/98
City Hall
37
MSC ,Ex ansion Stud
Propery Acquisition -Electric Utility
1996-
City Hall
37
Downtown Site Easement
California, State of, Public Utilities
1983-1996
City Hall
37
Commission 1983-1996
Guild Avenue Street Construction and
Street Overlay Industrial Way to Pine
Street, Thurman Street, Street
12/1998 - 1/1999
City Hall
37
Construction 300 feet West of Guild
Avenue and Guild Avenue
Attachment A — Form 4 (Authority to Destroy Kecorus)
'Signature certifies a City Attomey assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
In all cases, original plans are maintained.
Department Head: Date:
City Clerk: ���nn� Date:plls
Consent is hereby gi to destroy the above -listed records: ^ /
*City Attorney:
Date:' --a//
Destruction Comp ete y:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
'Signature certifies a City Attomey assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note Documents will be reviewed for historical value and if applicable retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Public Works Department
Date:
January29, 2015
Total No. of Pages:
3
Proposed Destruction
Date: TBD
Division:
Municipal UtilityServices
Prepared By:
Michelle Niemantsverdriet
SigCe:
4ox
Record Series Title
Same as Retention Schedule
Dates of Records Stora Location
From and To
o.
***See Attached List****
Department Head.
- Date:
City Clerk: ! Dater
Consent is herebm.iven to destroy the above -listed records:
City
Destruction Completed By:
Date:2j/j/�/S_
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Location
Box No.
Central Valley Waste
Rates/Fees/Agreements
2009 & Prior
1982-2009
CLEAN UP
2015A
Correspondence 1990-2010
1990-2010
CLEAN UP
2015A
Graffiti Abatement Software
1995-1997
CLEAN UP
2015A
Graffiti Program 2007-2010
2007-2010
CLEAN UP
2015A
Illegal Dumping 2008-2011
2008-2011
CLEAN UP
2015A
Weed & Refuse Destruction
1995-2003
CLEAN UP
2015A
Work for Others 1993-2009
1993-2009
STS/SIDEWALKS
2015A
Central Valley Waste
Rates/Fees/Agreements
2009 &Prior
Correspondence 1990-2010
Graffiti Abatement Software
Graffiti Program 2007-2010
Illegal Dumping 2008-2011
Weed & Refuse Destruction
Work for Others 1993-2009
Tree Removal, Trim, Grind 2006-2008
1982-2009
1990-2010
1995-1997
2007-2010
2008-2011
1995-2003
1993-2009
2006-2008
CLEAN UP
CLEAN UP
CLEAN UP
CLEAN UP
CLEAN UP
CLEAN UP
STS/SIDEWALKS
TREES/LANDSCPE
2015A
2015A
2015A
2015A
2015A
2015A
2015A
2015A
Environmental Enhancement &
Mitigation
Grant Program 2007-08
Landscape Maint 2010 (Groups A, B, &
2006-2009
2010
TREES/LANDSCPE
TREES/LANDSCPE
2015A
2015A
Landscape Correspondence 1998-2006
1998-2006
TREES/LANDSCPE
MATERIALS &
2015A
Asphalt 2010/11
2010-2011
CONTRACTS
2015B
MATERIALS &
Prevailing Wage Rate
1998-2008
CONTRACTS
2015B
MATERIALS &
Rubberized Cape Seal 2007
2007
CONTRACTS
2015B
Sidewalk Repair Prog & Misc Concrete
Wk 2010-11
2010-2011
MATERIALS &
CONTRACTS
2015B
Fences 1994-2010
LUSD1999-2004
Media One
1994-2010
1997
STREETS/SIDEWALK
OTHER AGENCIES
OTHER AGENCIES
2015B
2015B
2015B
Correspondence
2010-2011
STREETS/SIDEWALK
2015B
Crosswalks
1998-2008
STREETS/SIDEWALK
20158
I
Curb, Gutter Sidewalk 2010
2008-2010
STREETS/SIDEWALK
2015B
Record Series Title
(Same as Retention Schedule)
Dates of Records
(From and To)
Storage Location
Box No.
DOWNTOWN BENCHES
1985-2010
STREETS/SIDEWALK
2015B
Emergency Equipment Rental
1996-2004
STREETS/SIDEWALK
2015B
Lower Sacramento Rd Widening
1999-2008
STREETS/SIDEWALK
2015B
Misc./George Bradley
1992-2001
STREETS/SIDEWALK
2015B
Paint, Traffic
1987-1990
STREETS/SIDEWALK
2015B
Parking
1999-2005
STREETS/SIDEWALK
2015B
Parking Lots
1972-2003
STREETS/SIDEWALK
2015B
Permission to Work
1990
STREETS/SIDEWALK
2015B
PW Projectss List
2001-2010
STREETS/SIDEWALK
2015B
Sidewalk Replacement Private
Alternative Work Schedule
Calpers Service Credit
2003-2006
1997-2006
2001-2003
STREETS/SIDEWALK
PERSONNEL
PERSONNEL
2015B
2015C
2015C
Correspondence Equipment
Maintanence 96-2007
1996-2007
PERSONNEL
2015C
Correspondence General Personnel &
PT Hours 2002-2009
2002-2009
PERSONNEL
2015C
Correspondence General Services
1997-2009
1997-2009
PERSONNEL
2015C
Correspondence Mid -Management -
1996 -2009
1996-2009
PERSONNEL
2015C
Correspondence Street Division 1996-
2009
1996-2009
PERSONNEL
2015C
Correspondence Water/Wastewater
2005-2009
Management Specs
SJCoProbClients-CommunityService
2005-2009
1992-1998
2009-2010
PERSONNEL
PERSONNEL
PERSONNEL
2015C
2015C
2015C
Confidential 2011
ADMINISTRATION
ADMINISTRATION
2015D
Claims, Jan -June 2011
ADMINISTRATION
FINANCE
2015D
Claims, July -Dec 2011
ADMINISTRATION
FINANCE
2015D
Claims, Jan -June 2012
ADMINISTRATION
FINANCE
2015D
Claims, July- ec 2012
ADMINISTRATION
FINANCE
2015D
Operations Statements, 2011
ADMINISTRATION
FINANCE
2015D
operations Statements, 2012
ADMINISTRATION
FINANCE
2015D
PettyCash, 2011
ADMINISTRATION
FINANCE
2015D
PettyCash, 2012
Travel Claims Jan — June 2011
Travel Claims Jul — Dec 2011
E O C Work for Others 2010-12
Multimodal Station 1997-2000 Copies
Sign Replacement 1992-1993
Smart Transit 1994
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
STREETS
STREETS
STREETS
FINANCE
FINANCE
FINANCE
FINANCE
TRAFFIC
TRAFFIC
TRAFFIC
2015D
2015D
2015D
2015D
2015E
2015E
2015E
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note Documents will be reviewed for historical value and if applicable retained in the archives.
Documents involved in litigation or pendinq audit will not be destroyed.
Department:
Police
Date:
01/29/15
Total No. of Pages: 2
Propo!edDes�truction
Date:
Division: Investigations
Prepared By:
Lt. Fernando Martinez
gnatur .
�1 7
LLa
Record Series Title
(Same as Retention Schedule)
Background investigations and
employment records of previous
Lodi Police Department
employees
Dates of Records
(From and To)
+5 years from
closure date
Storage .
Administration
personnel filing
cabinet
Box No.
Administrative and Internal
Affairs Investigations
+5 years from
closure date
Investigations Lt.
filing cabinet
Background Investigations
(not hired)
+2 years from
closure date
Administration
personnel filing
cabinet
Asset Forfeiture
investigations/proceedings
CL +2 yrs
Special investigations
file cabinet
Informant Files
T + 10 yrs
Special investigations
file cabinet
Retired /Former Employees
T + 5 yrs
Personnel file cabinet
Attachment A — Form 4 (Authority to Destroy Records)
'Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Department Head:
l Date:
City Clerk: Date:
Consent is hereby_iven to destroy the above -listed records:
*City
Destruction Completed By:
Date: I.S
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
'Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note Documents will be reviewed for historical value and if applicable retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Deliartment:
i1��11G� SP�ut
Division: �� ` -
Record Series Title
Same as Retention Schedule
Date: Total No. of Pages:
I aC(^`s
Prepared By: � Signature:
Dates of Records Storage Location
From and To
Proposed Destruction
Date: TBD
{� _ gq,;?C1
Box No.
1\
'Tr� s
!Pr o�
t(Ylu
3
SOU of
i
# 3
M eS Oris
s i oc�-MC
k j
Department Head: Date:
City Clerk: I&A 1 Date: IkzklhllS.
Consent is he given to destroy the above -listed records:
-City
Destruction Completed By:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note Documents will be reviewed for historical value and if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Date: 01/29/15
Total No. of Pages:
Proposed Destruction
Date: TBD
Police
Division: Records
Prepared By: H. Kirschenman
Signature'1�_
Record Series Title
Dates of Records
Storage Location
Box No.
(Same as Retention Schedule)
(From and To)
Traffic Citations
2012 and prior
LPD Records
Arrest/Booking Sheets
2008 and prior
LPD Records
Statistical Reports (UCR)
2012 and prior
LPD Records
Permits- Permit Applications
2012 and prior
LPD Records
(massage, card room,
peddler, solicitor, tow truck,
concealed weapons, etc
Subpoenas
2012 and prior
LPD Records
Arrests -11357 & 11360 H&S
2012 and prior
LPD Records
Sealed-Adult/Juvenile reports
Destruction date 2014 and
LPD Records
prior
Records related to deceased persons
Date of Death 12-2013 and
LPD Records
(not including homicide victims
prior
C -Pouches
Misdemeanor arrest date
LPD Records
2004 and prior
Live Scan Billing Records
2012 and prior
LPD Records
In -Custody & Out -of -Custody Lists
2013 and prior
LPD Records
Department Head:d I Date:
City Clerk:Qz",-YhDate:
Consent is hereb"iven to destroy the above -listed records:
*city
Destruction Completed By:
"1 iS
Printed Name Signature Uate
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note Documents will be reviewed for historical value and if applicable retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
flRE
Date:1-6-15
Total No. of Pages:
1 I
Proposed Destruction
Date: TBD
Division: Fire Admin
Prepared By: Cari Shates
Signaturol
Record Series Title
Same as Retention Schedule
Dates of Records
From and To
Storage Location
Box No.
Apt. insp. Monthly log copies
2012/2013
Fire Admin
1
Payment notification
1/2012-12/2012
Fire Admin
1
Cal -Card Stmt. copies
1/2012-12/2012
Fire Admin
1
Candle permit copies
2012-2013
Fire Admin
1
Operational Permit fee receipt
copies
1/2012-12.2012
Fire Admin
1
Apt. insp. fee receipt copies
1/2012-12/2012
Fire Admin
1
Telestaff roster copies
2012/2013
Fire Admin
1
Accts payable invoice copies
2012/2013
Fire Admin
1
Knox Box application copies
2012/2013
Fire Admin
1
Ride a long completed forms
2012/2013
Fire Admin
1
Claim voucher copies
2012/2013
Fire Admin
1
Department Head:
City Clerk: &�
Consent is her give
i
*City Attor e
Destruction Completed
n to destroy the above -listed records:
Date: H - 1.5
Date:
Date:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
'Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note Documents will be reviewed for historical value and if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
LIBRARY
Date:
Februa 12, 2015
Total No. of Pages:
1 _
Proposed Destruction
Date: TBD
Division:
LIBRARY
Record Series —Title
Same as Retention Schedule
Copies of vendor invoices
Prepared By: Si at
M. DITMORE
Dates of Records Storag ocati Box No.
(From and To
FY2012 Admin Office File Cabinet N/A
Community Room Reservations
FY2008-2012 Admin Office File Cabinet
WA
Department Head: Date:
City Clerk: . �' Date:
Consent is heruLn to destroy the above -listed records:
*City
Destruction Completed By:
Date: C,9-1 1 7_/`14 1,
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note Documents will be reviewed for historical value and if applicable, retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Electric Utility
Division:
Administration
Record Series Title
Same as Retention Schedule)
Closed Medical Discount Files
Date:
January 27, 2015
Prepared By:
Linda Tremble
Dates of Records
(From and To)
2010
Total No. of Pages: 1
Sig ature:
Storage Location
EU / Admin
Proposed Destruction
at TBD
Box No.
EU -01
Closed Medical Discount Files
2011
EU / Admin
EU -02
Asplundh Invoices
2009-2011
EU / Admin
EU -02
Invoices
2010-2011
EU / Admin
EU -02
Liability Claims
1998
EU / Admin
EU -03
Estimate of Cost
1999-2009
EU / Admin
EU -03
Engineering Correspondence
1999-2009
EU / Admin
EU -03
Inter -City Transfer Invoices
2000
EU / Admin
EU -03
Miscellaneous Billing Records
2002-2010
EU / Admin
EU -03
IKON Warranty Docs
2005
EU / Admin
EU -03
Purchase Order Log
2007-2010
EU / Admin
EU -03
Purchase Orders
2011-2012
EU / Admin
EU -04
Payroll Records
2011
EU / Admin
EU -04
Department Head: Date:
City Clerk: Date: S_
Consent is hereb Wen to destroy the above -listed records:
Date: / �"�
*City Attorn�
Destruction Comp a ed By:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
if ago
Documents . in liticiationor Dendina. . . . destroyed.
Department:
{P POS
Division:
LYl
Record Series Title
(Same as Retention Schedule)
Date
Pre ared
Dates of Records
(From and To)
O _ Y
Total No. of Pages: Proposed Destruction
L -f Date: T
Sii ure:
Wd of)
Storage Location Box No.
rY—
D�(
8 •.
61 � Y6iN
Department Head:/t
Date._,_____.,.__
City Clerk:
Date:
Consent is
her iven to destroy the above -listed records:
Date:,
*City Attor.
Destruction Completed By:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
/--V peq�a�
City of Lo
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
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Department Head:
City Clerk:
Consent is hereb 've
*City Attorney
Destruction Comp a —e
to destroy the above -listed records:
Date: ��` ✓
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
-Signature certifies a UyAttomey assessment that records are not relevant to exis#ng or anticipated fi6'gabon.
V;t� �k <j�<
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
i• 1 • :. . / • . if :o. :� • 1 he
=uRn"ttarent;
r��
Division: �eCs
Record Series Titie
(Same as Retention Schedule)
Date:
Pre ViCr ddBBy`
o oSignature:
t -t t
Dates of Records
(From and To)
Total o. of Pages: Proposed struction
Date:
��
Storage Locati n Box No.
I�
-12
'b
Department Head: Date:
7
City Clerk:
J 1LM Date: I)- !�
Consent is hereb en to destroy the above -listed records:
*City Attorn Date: '2//
Destruction Co toted=Bj1:
Printed Name
Signature
uate
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
.PcXo it EL.7