HomeMy WebLinkAboutAgenda Report - March 4, 2015 C-06AGENDA ITEM Comb
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for Well 6R Pump Replacement Project to
Golden State Irrigation and Pump Services, of Stockton ($19,144) and
Appropriating Funds ($30,000)
MEETING DATE: March 4, 2015
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Well 6R Pump Replacement
Project to Golden State Irrigation and Pump Services, of Stockton,
in the amount of $19,144 and appropriating funds in the amount of
$30,000.
BACKGROUND INFORMATION: This project consists of furnishing and installing a deep well turbine
pump and other incidental and related work, all as shown on the
plans and specifications for the project.
The existing deep well turbine pump in Well 6R located at Blakely Park was originally installed in 1985.
Pieces of the broken impeller from the pump have been recovered recently in the well plumbing. The
well is not in service right now, and the pump will need to be replaced due to its condition and age. The
City also installed granular activated carbon (GAC) vessels at the site in 2012, and this well is essential
to this part of the City to handle the peak flow and fire flow. The new pump will be designed to discharge
about 1,400 gallon per minute (gpm) to the City's water system.
Plans and specifications for this project were approved on January 7, 2015. The City received the
following four bids for this project on January 28, 2015.
Bidder
Location
Engineer's Estimate
Golden State Irrigation & Pump Services Stockton
Commercial Pump & Mechanical Chico
Howk Systems Modesto
Layne Christensen Co. Woodland
Bid
$21,400.00
$19,143.80
$19,683.00
$20,100.00
$38,770.00
Total project cost of $30,000 will cover the contract cost and contingencies, as well as engineering and
inspection for the project.
APPROVED:
`Stephen SchWarbduer, City Manager
KAWP\PROJECTS\WATER\Well 6R Replacement Project\CAward.doc
2/17/2015
Adopt Resolution Awarding Contract for Well 6R Pump Replacement Project to Golden State Irrigation
and Services of Stockton ($19,144) and Appropriating Funds ($30,000)
March 4, 2015
Page 2
FISCAL IMPACT: Not applicable.
FUNDING AVAILABLE- Requested Appropriation: Water Capital Fund (561) $30,000.
Jordan Ayers
Deputy City Manager/Internal Services Director
F. Wally S elfin
Public Works Director
Prepared by Lyman Chang, Senior Civil Engineer
FWS/LC/smh
Attachments
cc: City Engineer/Deputy Public Works Director
Senior Civil Engineer
Utility Superintendent
Golden State Irrigation and Pump Services
Rebecca Areida-Yadav/Management Analyst
K:\WP\PROJECTS\WATER\Well 6R Replacement Project\CAward.doc 2/17/2015
WELL 6R PUMP REPLACEMENT PROJECT
218 Mission Street CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and GOLDEN STATE IRRIGATION SERVICES, herein referred
to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
general prevailing wage rate and other employer payments for health and welfare,
Contract Wel 16RPumpReplacement. doc 02/19/15
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated and
embraced in this agreement; also for all loss or damage arising out of the nature of the
work aforesaid or from the action of the elements, or from any unforeseen difficulties or
obstructions which may arise or be encountered in the prosecution of the work until its
acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
The work consists of furnishing and installing a deep well turbine pump and other
incidental and related work, all shown on the plans and specifications for the above
project.
CONTRACT ITEMS
ITEM EST'D.
NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE
1. Remove Existing Deep
Well Turbine Pump LS $ 3,360.00 $ 3,360.00
2. Furnish and Install Deep
Well Turbine Pump LS $ 13,983.80 $ 13,983.80
3. Straigthen Shaft LS $ 700.00 $ 700.00
4. 2 -Year Maintenance
Bond LS $ 1,100.00 $ 1,100.00
TOTAL $ 19,143.80
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal of
the Contractor, then this instrument shall control and nothing herein shall be considered
as an acceptance of the said terms of said proposal conflicting herewith.
Contract Wel 16RPumpReplacement. doc 02/19/15
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 15 calendar days after the City Manager has executed the contract and to
diligently prosecute to completion within 50 WORKING DAYS.
ARTICLE IX- State of California Senate Bill 854 requirements
• No contractor or subcontractor may be listed on a bid proposal for a public works
project (submitted on or after March 1, 2015) unless registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5 [with
limited exceptions from this requirement for bid purposes only under Labor Code
section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a
public works project (awarded on or after April 1, 2015) unless registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
• Note: SB 854 requires that the awarding agency include the above language in
bid invitations and contracts for all projects being awarded on or after January 1,
2015. The contractor is responsible for reviewing SB 854 prior to submitting a
bid to ensure compliance.
Contract Wel 16RPumpReplacement. doc 02/19/15
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR CITY OF LODI, a municipal corporation
GOLDEN STATE IRRIGATION
SERVICES
0
Title
AS
STEPHEN SCHWABAUER
City Manager
Date:
Attest:
JENNIFER M. FERRAIOLO
City Clerk
(CORPORATE SEAL) Approved As To Form
JANICE D. MAGDICH
City Attorney {
Contract WeNRPumpReplacement doc 01/29/15
1. AA#
2. JV#
cmr of Looi
APPROPRIATION ADJUSTMENT REQUEST
TO: Internal Services Dept- - Budget Division
3. FROM: Rebecca Areida-Yadav
4. DEPARTMENT/DIVISION: Public Works
6. REQUEST ADJUSTMENT
OF APPROPRIATION AS LISTED BELOW
FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT
A.
561 32205 Fund Balance $ 30,000.00
SOURCE OF
FINANCING
B.
561 56199000 77020 Capital Projects $ 30,000.00
USE OF
FINANCING
7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Contract for Well 6R pump replacement project
If Council has authorized the appropriation adjustment, complete the following;
Meeting Date: , Res No: G Attach copy of resolution to this form,
Department Head Signature:
8. APPROVAL SIGNATURES
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2015-23
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT FOR THE WELL 6R PUMP REPLACEMENT
PROJECT AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on January 28, 2015, at
11:00 a.m., for the Well 6R Pump Replacement Project, described in the plans and
specifications therefore approved by the City Council on January 7, 2015; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Golden State Irrigation & Pump Services $19,143.80
Commercial Pump & Mechanical $19,683.00
Howk Systems $20,100.00
Layne Christensen Company $38,770.00
WHEREAS, staff recommends awarding the contract for the Well 6R Pump
Replacement Project to the low bidder, Golden State Irrigation & Pump Services, of Stockton, in
the amount of $19,144; and
WHEREAS, staff further recommends appropriating $30,000 to cover the contract,
contingencies, engineering, and inspections costs for the project.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the construction contract for the Well 6R Pump Replacement Project to the low bidder,
Golden State Irrigation & Pump Services, of Stockton, California, in the amount of $19,144; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract; and
BE IT FURTHER RESOLVED that funds in the amount of $30,000 be appropriated for
the project from Water Capital Funds.
Dated: March 4, 2015
I hereby certify that Resolution No. 2015-23 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 4, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
JERRAIOLO
City Clerk
2015-23
CITY COUNCIL
BOB JOHNSON, Mayor
MARK CHANDLER,
Mayor Pro Tempore
DOUG KUEHNE
JOANNE MOUNCE
ALAN NAKANISHI
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY -HALL, 221 -WEST PINE STREET
P.O BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi gov
http:\\www.lodi.gov
February 25, 2015
Golden State Irrigation and Pump Services
Attn: Peter Bernadicou
P.O. Box 30098
Stockton, CA 95213
STEPHEN SCHWABAUER
City Manager
JENNIFER M. FERRAIOLO
City Clerk
JANICE D. MAGDICH
-City Attorney
F. WALLY SANDELIN
Public Works Director
SUBJECT- Adopt Resolution Awarding Contract for Well 6R Pump Replacement
Project to Golden State Irrigation and Pump Services, of Stockton,
($19,144) and Appropriating Funds ($30,000)
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, March 4, 2015. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Jennifer M. Ferraiolo, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Lyman Chang at (209) 333-
6800.
a:
qt,*-
FWally Sandelin
Public Works Director
FWS/smh
Enclosure
cc: City Clerk
NCAWARD DOC