HomeMy WebLinkAboutAgenda Report - March 4, 2015 C-05AGENDA ITEM Cw5
CITY OF LODI
,. COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing Purchase of Sports Lighting Components
from Musco Corporation of Oskaloosa, Iowa, Accepting $32,500 Donation
from the Boosters of Boys/Girls Sports and Appropriating Funds
($160,429)
MEETING DATE: March 4, 2015
PREPARED BY: Parks, Recreation and Cultural Services Director
RECOMMENDED ACTION Adopt a resolution authorizing the purchase of sports
lighting components from Musco Corporation of
Oskaloosa, Iowa, accepting $32,500 donation from the
Boosters of Boys/Girls Sports and appropriating funds in
the amount of $160,429.
BACKGROUND INFORMATION: Salas Park is Lodi's primary sports park for youth baseball,
softball, soccer and football, for both practices and games.
The park consists of 60-, 70- and 90 -foot baseball
diamonds, a 60 -foot softball diamond, two soccer fields
and a football practice area. Games and practices are scheduled in the facility from March into
November. Many of the events are held after sunset, as Salas is one of the City's few lighted
sports fields.
Nineteen of the park's 21 sports light poles are wooden utility poles dating to the 1980s, and two
are 70 -foot metal poles installed approximately 15 years ago to increase the amount of space
available for night-time practices. Three wooden poles are in need of immediate replacement. In
fact, two are currently being supported by splint poles installed by the Electric Utility on February
17. The components in this proposed purchase will eventually replace those three and five
additional poles as Parks, Recreation and Cultural Services has long sought to upgrade the
lighting at Salas Park. Light output will be increased by as much as 50 percent in many areas.
On February 18, 2015, the City Council adopted a resolution establishing Musco Corporation
sports lights as the standard for City parks. This proposed purchase includes 41 lamps, poletop
assemblies, wiring, Musco's proprietary Control Link monitoring system, eight 70 -foot steel
poles and eight precast concrete bases. The equipment comes with a 25 -year warranty and
maintenance program, plus two relampings.
Funding will come from a combination of sources: Parks Capital, Electric Utility Public Benefits
Funds and the Boosters of Boys/Girls Sports (BOBS). The BOBS' board voted in December to
approve a $32,500 donation, payable in five annual installments of $6,500, toward the project,
as the fields are used almost exclusively by their programs. The Electric Utility is supporting the
project with an energy efficiency rebate, as the Control Link controller provides reduces power
APPROVED:
/1-M
Ste his chwabauer, City Manager
Adopt Resolution Authorizing Purchase of Sports Lighting Components from Musco Corporation of Oskaloosa, Iowa,
Accepting $32,500 Donation from the Boosters of Boys/Girls Sports and Appropriating Funds ($160,429)
March 4, 2015
Page 2
consumption by 25 percent over the current system. This energy-saving component is eligible
for $11,600 in Public Benefits funds from the Electric Utility. The balance will come from Parks
Capital, with partial reimbursement from the BOBS' donation.
The City Council will be asked to advertise the construction project for bids at a future date.
Timing the delivery of materials will be determined upon award of the construction contract. The
pricing from Musco is attached.
FISCAL IMPACT: $148,829 from Parks Capital, $11,600 from Public Benefits.
FUNDING AVAILABLE: Parks Capital Fund (432.32205, unreserved), Public Benefits
(50465100.72920)
Jordan Ayers, Deputy City Mamickgr1internal Services Director
Jeff Hood
Parks, "a ion and Cultural Services Director
JMR:tl
cc: City Attorney
Attachments: Musco Pricing
Appropriation Adjustment Form
Salas Park Relight
Lodi, California
Date: February 13, 2015
To: Steve Virrey
Quotation Price
Musco's Light Structure Green TM lighting system as described below and delivered to the job site
Equipment Breakout:
41 LSG fixtures which includes: Factory aimed poletop luminaire assemblies, 1500 watt
metal halide luminaires, UL Listed remote electrical component enclosures, pole length wire harness ... $84,100.00
Control Link® Control & Monitoring System, 25 Year Warranty and maintenance program
for 25 years, two group re -lamps at the end of the lamps' rated life, 5000 hours...............................$11,600.00
8- 70' Galvanized steel poles.................................................................................................. $34,100.00
8- 9500 PSI pre -cast concrete bases......................................................................................$17,300.00
SalesTax............................................................................................................................$13.329.00
Total for equipment plus tax. ..................................................................................... .......... $160,429.00
Labor, and unloading of the equipment are not included as part of this quote.
Equipment Description
Light -Structure Greene" System delivered to your site in Five Easy Piecest"
• (8) Pre -cast concrete bases
• (8) 70'Galvanized steel poles
• UL Listed remote electrical component enclosure
• Pole length wire harness
• (41) Factory -aimed and assembled luminaires
Also Includes:
• Energy savings of more than 50% over a standard lighting system
50% less spill and glare light than Musco's prior industry leading technology
• Musco Constant 25TM warranty and maintenance program that eliminates 100% of your maintenance
costs for 25 years, including labor and materials
Guaranteed constant light levels for 25 years
• One (1) group re -lamps at the end of the lamps' rated life, 5000 hours
• Reduced energy consumption with an average of 64.1 kW per hour
• Control Link® Control & Monitoring System for flexible control and solid management of your lighting
system
• Lighting Contactors sized for the voltage and phasing at the site
Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential.
Musco Sports Lighting, LLC - 2009, 2013 1 M-1290-enUS-5
Payment Terms
Payment of 25% of the contract price is required with order. The contract balance is due no later than 30 days
after invoice date
Late payment will be subject to service charges of 1 1/2% per month (18% APR).
Musco will make every effort to coordinate shipment so that delivery corresponds with the customer's payment
schedule. We will expect payment within the terms described above unless there is a written statement from
Musco's corporate headquarters stating the acceptance of different terms.
Delivery to the job site from the time of order, submittal approval, and confirmation of order details
including voltage and phase, pole locations is approximately 30-45 days. Due to the built-in custom light
control per luminaire, pole locations need to be confirmed prior to production. Changes to pole locations
after the product is sent to production could result in additional charges.
Notes
Quote is based on:
• Shipment of entire project together to one location
• Structural code and wind speed = 2013, CBC -C, 110 MPH Exposure C.
• Confirmation of pole locations prior to production
Thank you for considering Musco for your sports lighting needs. Please contact me with any questions
Bob Crookham
Sales Representative
Musco Sports Lighting, LLC
Phone: 530/672-9500
E-mail: bob.crookham@musco.com
Fax: 530/672-9471
Musco Sports Lighting, LLC - 2009, 2013 ? M-1290-enUS-5
1. AA#
2. JV#
CITY OF LODI !.
APPROPRIATION ADJUSTMENT REQUEST
TO: Internal Services Dept. - Budget Division
3. FROM IJeff Hood, PRCS Director 15, DATE: 2/19/15
4. DEPARTMENT/DIVISION: PRCS/Parks
6. REQUEST ADJUSTMENT
OF APPROPRIATION AS LISTED BELOW
FUND #
BUS. UNIT #
ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
432
32205
Parks Capital Unreserved
$
148,829.00
SOURCE OF
432
43200000
50001
Operating transfer in
$
11,600.00
FINANCING
504
50465100
72920
Public Benefits Program
$
11,600.00
B.
432
43299000
77020
Park Capital Projects
$
160,429.00
USE OF
504
50465001
76220
Operating transfer out
$
11,600.00
FINANCING
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2015-22
A RESOLUTION AUTHORIZING THE PURCHASE OF SPORTS
LIGHTING COMPONENTS FROM MUSCO COPORATION, OF
OSKALOOSA, IOWA; ACCEPTING $32,500 DONATION FROM
THE BOOSTERS OF BOYS/GIRLS SPORTS; AND FURTHER
APPROPRIATING FUNDS
WHEREAS, Salas Park is Lodi's primary sports park for youth baseball, softball, soccer
and football, for both practices and games; and
WHEREAS, 19 of the park's 21 sports light poles are wooden utility poles dating to the
1980s, and two are 70 -foot metal poles installed approximately 15 years ago to increase the
amount of space available for night-time practices; and
WHEREAS, on February 18, 2015, the City Council adopted a resolution establishing
Musco Corporation sports lights as the standard for City parks; and
WHEREAS, funding will come from a combination of sources: Parks Capital, Electric
Utility Public Benefits Funds and the Boosters of Boys/Girls Sports (BOBS).
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the purchase of sports lighting components from Musco Corporation, of Oskaloosa,
Iowa; and
BE IT FURTHER RESOLVED that the Lodi City Council accepts the $32,500 donation
from the Boosters of Boys/Girls Sports and appropriates $160,429 towards this purchase.
Dated: March 4, 2015
I hereby certify that Resolution No. 2015-22 was passed and adopted by the Lodi City
Council in a regular meeting held March 4, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NNIFE FERRAIOLO
ity Clerk
2015-22