HomeMy WebLinkAboutAgenda Report - February 18, 2015 C-09AGENDA ITEM (!,a 9
f. CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Extend Contract for Directional
Boring, Excavation and Conduit Installation with Westech Industries, Inc., of
Galt for One Year ($500,000)
MEETING DATE: February 18, 2015
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to extend the
contract for directional boring, excavation and conduit installation
with Westech Industries, Inc. of Galt, for one year, in an amount not
to exceed $500,000.
BACKGROUND INFORMATION: The Electric Utility (EU) maintains approximately 123 miles of
overhead electric lines and 12 miles of underground cable to
provide service to nearly 26,000 customers. As the underground
system ages, unforeseen and predictive failures are addressed by replacing and upgrading the
underground cables increasing EU's reliable delivery of electric service.
Past industry practices utilized a trench with direct buried cables without conduit, and in some cases,
conduit was installed and consequently crushed, or damaged beyond repair.
EU endeavors to utilize the least intrusive and most economically sensible approach to installing conduit
for replacement and upgrade of failed or failing underground cables. This approach requires the use of
directional boring to minimize disturbances to the community, minimize replacement of sidewalk, gutter or
road surfaces, while expediting the conduit installation process.
The original contract for this work was awarded to Westech, Inc. on February 5, 2014 with an option to
extend for three additional one-year terms. Westech has performed satisfactory during this time and
therefore, staff recommends approval of the contract extension in order to maintain the current work
schedule without disruption to critical maintenance projects.
Plans and specification for this contract were approved on December 18, 2013 and are on file at the
Electric Utility Department, located at 1331 South Ham Lane.
FISCAL IMPACT: Not to exceed $500,000.
FUNDING AVAILABLE: Included in FY2014/15 EU Qapital Account 50199000.77020 and is also
included i efi - 'Financial Model.
liz h Klrkley
Electric Utility Director
PREPARED BY: Charles J. Berry, Electric Utility Superintendent
EAK/CJB/lst
APPROVED:
Stephen Schwab City Manager
DIRECTIONAL BORING, EXCAVATION AND CONDUIT INSTALLATION SECTION 4
CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "'City," andWESTECH INDUSTRIES, INC., herein referred to as
the "Contractor."
WITNESSETH:
That the pates hereto have Mutually covenantee and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The Latest Edition of
Standard Specifications,
State of California,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and mentioned, to be made and in performed consideration of the payments and agreements hereinafter
if �y the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractors cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE 11 - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5-600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
Directional Boring, Excavation & Conduit Installation Sec 4,doc
4.1 01/08/15
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code, The Contractor and any Subcontractor will pay the
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLEIV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary for directional boring, installing conduit, and other
incidental and related work for multiple projects with a contract price of not to
exceed $500,000, all as shown on the plans and specifications for the above
project,
UNIT PRICE ITEMS
Directional Boring, Excavation & Conduit Installation Sec 4.doc
4.2 01/08115
ITEM17NO9.
DESCRIPTION
UNIT
UNIT PRICE
Trench
1
Mainline Trench (Non -Joint Use)
LF
38.63
2
3
4
5
6
7--
8
Secondary Trench (Non -Joint Trench)LF
Compact/backfill Mainline Trench
Compact/Backfill Secondary TrenchLF
Remove/Replace Concrete
-Rernove/Replace Ashphalt
-Remove/Re place landscaping (Sod)
Trench Plate Install/Rernove (including Prep}
LF
SF
SF
SF
7 -EA
55.32
1020
10.20
30,60
25.50
5.10
10.20
Directional Boring, Excavation & Conduit Installation Sec 4.doc
4.2 01/08115
Conduit
9
Assemble and ins -tall 6" Conduit
LF
2.04
10
1i
12 _
Aseemble and install 4" Conduit
Assemble and install 3" Conduit
-Assemble and 2'" -Conduit
L
LF
LF
L F
2.04
1,02
1.02
13
14
15
Assemble and install I" Conduit
-Assemble and install 3/4" Conduit
Install Each Additional Conduit
LF
LF_
0.51
0.51
1.02
Bore
16
1 Bore and Install 6" Conduit
LF
59.02
17 --Bore
and install 4" Conduit
LF
50. 8
18
Bore and Install 3" Conduit
LF
43.80
19
Bore and Install 2" Conduit
LF
36.43
20
and install I" Conduit
LF
36.07
_-Bore
21
22
Bore and Install 3/4" Conduit
Send/Recive Pit (Per job)
LF
EA
35.99
204.00
23
Install Each Additional Conduit
LF
10.20
24
-Hourly Rate for Bore Crew
HR
255,00
Misc.
25
Disposal of Excess Material
CY
5.10
26
Construction Notification (Per Project)
EA
102.10
27
EU Field Directed Work (Extra Work)
$ 0,000.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I arn aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
acClordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI ® It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or mater _-!S, n,0+1 meentico,mod specifically as being doria by 'the W"ity 'Vil•l! be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII ® The Contractor agrees to commence work pursuant to this contract
within 30 calendar days and to diligently prosecute to completion within 45 WORKING
DAYS for each project submitted within the one-year term of this contract.
Directional Boring, Excavation & Conduit Installation Sec 4.doc
4.3 01/08/15
ARTICLE IX — This agreement may be extended for three (3) additional one-year terms
at the City's option on the same terms and conditions as set forth herein. City shall
exercise its option in writing 30 days before the expiration of this agreement.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6.5 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES
THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI
c
Westech Industries Inc. By:
Title
Stephen Schwabauer
City Manager
Date:
Attest:
Jennifer Ferraiolo
City Clerk
Approved As To Form
Janice D. Magdich, City Attorney
Directional Boring, Excavation & Conduit Installation Sec 4.doc
4.4 01/08/15
RESOLUTION NO. 2015-14
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE A ONE-YEAR EXTENSION TO THE
CONTRACT FOR DIRECTIONAL BORING, EXCAVATION AND
CONDUIT INSTALLATION WITH WESTECH INDUSTRIES, INC.
WHEREAS, the Electric Utility (EU) maintains approximately 123 miles of overhead
electric lines and 12 miles of underground cable to provide service to nearly 26,000 customers;
and
WHEREAS, as the underground system ages, unforeseen and predictive failures are
addressed by replacing and upgrading the underground cables increasing EU's reliable delivery
of electric service; and
WHEREAS, past industry practices utilized a trench with direct buried cables without
conduit, and in some cases, conduit was installed and consequently crushed, or damaged
beyond repair; and
WHEREAS, EU endeavors to utilize the least intrusive and most economically sensible
approach to installing conduit for replacement and upgrade of failed or failing underground
cables, and this approach requires the use of directional boring to minimize disturbances to the
community, minimize replacement of sidewalk, gutter or road surfaces, while expediting the
conduit installation process; and
WHEREAS, the original contract for this work was awarded to Westech, Inc., on
February 5, 2014, with an option to extend for three additional one-year terms; and
WHEREAS, Westech has performed satisfactorily during this time, and therefore, staff
recommends approval of the contract extension in order to maintain the current work schedule
without disruption to critical maintenance projects; and
WHEREAS, plans and specification for this contract were approved on December 18,
2013, and are on file at the Electric Utility Department, located at 1331 South Ham Lane; and
WHEREAS, funding is included in FY2014/15 EU Capital Account 50199000.77020 and
is also included in the Ten-year EU Financial Model.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a one-year extension to the contract for directional
boring, excavation, and conduit installation with Westech, Inc., of Galt, California, in an amount
not to exceed $500,000.
Dated: February 18, 2015
I hereby certify that Resolution No. 2015-14 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 18, 2015, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS —None
NNIFER . FERRAIOLO
City Clerk
2015-14