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Home My WebLink AboutAgenda Report - February 18, 2015 C-07AGENDA ITEM CqP7 '' CITY OF LODI D COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Awarding Contract for City Hall Annex First Floor Phase 2 Interior Remodel Project to Diede Construction, Inc., of Woodbridge, ($2,492,000) and Appropriating Funds ($2,754,150) MEETING DATE: February 18, 2015 PREPARED BY: Public Works Director RECOMMENDED ACTION Adopt resolution awarding contract for City Hall Annex First Floor Phase 2 Interior Remodel Project to Diede Construction, Inc., of Woodbridge, in the amount of $2,492,000 and appropriating funds in the amount of $2,754,150. BACKGROUND INFORMATION: The Phase 2 project will include offices for the Recreation and Fire Administration divisions, public lobbies, public counters, ADA access, ADA staff bathroom facilities, lighting, communications, space conditioning and associated staff support areas. There are currently 27 staff members in the two divisions. The area is approximately 6,000 square feet. The project also includes several items to improve services to the entire building, as well as the Civic Center complex. These are a new emergency generator, installation of new main electrical switchgear, relocating the data server and telephone rooms from the basement to the first floor, future relocation of the radio room to the first floor, and installation of a new chiller unit to serve the City Hall Annex, Finance, Fire Station 1 (first floor), Carnegie Forum and City Hall. A drawing of the project floor plan is attached for reference as Exhibit A. Plans and specifications for this project were approved on November 6, 2013. The City received the following 10 bids for this project on January 20, 2015. Diede Construction, Inc. has signed the required Local Hire forms and will conform to the requirements. Bidder Location Base Bid Engineer's Estimate $2,363,000 Diede Construction, Inc. Woodbridge $2,492,000 SW Allen Construction, Inc. Sacramento $2,505,396 American River Construction, Inc. EI Dorado $2,519,000 PNP Construction Auburn $2,549,474 Sierra Valley Construction Loomis $2,598,000 Bobo Construction, Inc. Elk Grove $2,652,000 Barker & Assoc/Star Construction Sacramento $2,668,000 F&H Construction Lodi $2,799,000 Arbor Building Group Lafayette $2,850,000 D.G. Granade Shingle Springs $2,936,000 APPROVE Stephen Schwabauer, Oiify Manager K:\WP\PROJECTS\MISC\City Hall Annex 1 stPoor Remodel 2013\CAward City Hall Annex Ph 2.doc 2/9/2015 Adopt Resolution Awarding Contract for City Hall Annex First Floor Phase 2 Interior Remodel Project to Diede Construction, Inc., of Woodbridge, ($2,492,000) and Appropriating Funds ($2,754,150) February 18, 2015 Page 2 FISCAL IMPACT: The project will eliminate ongoing maintenance costs associated with the outdated chiller and electrical systems serving the City Hall Annex and other Civic Center buildings. FUNDING AVAILABLE This project will be funded through a combination of funds from CDBG, Public Benefits, General Fund, Water Utility, Wastewater Utility and Electric Utility. Details for each funding source are listed below. An appropriation adjustment form is attached. Source Amount General Fund Capital Outlay $85,936 CDBG $57,200 Public Benefits Fund $881,880 Water Fund $576,378 Wastewater Fund $576,378 Electric Utility Fund $576,378 Total $2,754,150 Jordan Ayers Deputy City Manager/Internal Services Director F. Wally Pndelin Public Works Director Prepared by Gary Wiman, Construction Project Manager FWS/GW/smh Attachment K:\WP\PROJECTS\MISC\City Hall Annex 1 st Floor Remodel 2013\CAward City Hall Annex Ph 2 doc 2/9/2015 (hibit A ■r1. WMB ARCHITECTS 5257 Padac Avenue S.m 226 Stockton CA 85207 20A9J4.9110 T 209.9645711 F www.wmbartMtapa— U. Wenell Tlm WMab Tom Bawe Doug Davie Melanle Vous P&dpal Arohkeda CITY HALL ANNEX 1ST FLOOR PHASE II INTERIOR REMODEL FLOOR PLAN FLOOR PLAN - 1ST FLOOR SCALE: VT=1'W FLOOR PLAN LEGEND: 1>_ en]i.cear�na.tenxW •••�• eew law�xw.at�srP+w6wrras 2A SPEC' I la aW,SY]pOw,y' 6tlrfw•/flll]nynmluros m .dwa]rr]]�Osa.rsn6ma•+1e]nw eAro,. w %' a�a�Eel ��aeccszconnae.n�+ouuwf+uee+e.,� ]t ��awa.-wu�.w�+.�ywa.aaamx sv arw r'sa �.w...�+awn 21 oNlwiuu� 1w aha elfewal®Ne1Nre1aal1�Al0,MWaRaau UNIE-1111-11K 11 ]'1 awrEn N�sN rovme F. TEe'M'a AFF..EXIENo PUBLISH HISTORY A — —.— FLOOR .— WMB PROJECT. M orv. NaEa 1%']0®t 04 f aoaFoaba RMa®IPO-�(wama m�-'-rc aaawN. xcwaa o]nom ea 6 wocew.LL n�„woo 6 �� mm,ao- rwT,�ex rw]ea w. ewuT a p]1s,saAa mww n.r,. PUBLISH HISTORY A — —.— FLOOR .— WMB PROJECT. M CITY HALL ANNEX 1ST FLOOR PHASE 2 INTERIOR REMODEL Contract CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and DIEDE CONSTRUCTION, INC., herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Conditions Special Provisions Bid Proposal Contract Contract Bonds Plans (Drawings) Specifications Addenda All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work, furnish all labor and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Clauses 65 and 66 General Conditions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. K:\WP\PROJECTS\MISC\CITY HALL ANNEX 1ST FLOOR REMODEL 2013\DECEMBER 2014 BID DOCS\CITY HALL ANNEX REMODEL BID DOCUMENTS\CHARP2 CONTRACT.DOC CITY HALL ANNEX 1ST FLOOR PHASE 2 INTERIOR REMODEL Contract ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: Item Description Unit Total Price City Hall Annex 1S Floor Phase 2 Interior Remodel Project (Lump Sum) $ 2,492,000.00 Total Contract Amount: TWO MILLION, FOUR HUNDRED NINETY TWO THOUSAND, AND 00/100. ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract and to diligently prosecute to completion within 180 CALENDAR DAYS. When signing this contract, the contractor agrees that the time of completion for this contract is reasonable and the contractor agrees to pay the city liquidated damages of $2,500.00 per day for each day the work is not completed beyond the time specified in the preceding paragraph. Contractor agrees that this amount may be deducted from the amount due the contractor under the contract. ARTICLE IX - No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Note: SB 854 requires that the awarding agency include the above language in bid invitations and contracts for all projects being awarded on or after January 1, 2015. The contractor is responsible for reviewing SB 854 prior to submitting a bid to ensure compliance. K:\WP\PROJECTS\MISC\CITY HALL ANNEX 1ST FLOOR REMODEL 2013\DECEMBER 2014 BID DOCS\CITY HALL ANNEX REMODEL BID DOCUMENTS\CHARP2 CONTRACT.DOC CITY HALL ANNEX 1" FLOOR PHASE 2 INTERIOR REMODEL Contract IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR: DIEDE CONSTRUCTION, INC. By: Title (CORPORATE SEAL) CITY OF LODI, a municipal corporation STEPHEN SCHWABAUER City Manager Date: Attest: JENNIFER M. FERRAIOLO City Clerk Approved As To Form JANICE D. MAGDICH City Attorney 01/29/15 1. AA# 2. JV# ciTv of LoDi APPROPRIATION ADJUSTMENT REQUEST a-Yadav 4. DEPARTME 6. REQUEST ADJUSTMENT OF APPROPRIATION AS LISTED BELOW FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT A 431 43100000 50001 Ooerating Transfers In $ 2,611,014.00 SOURCE OF 431 32205 Fund Balance $ 85 936.00 FINANCING 531 32205 Fund Balance $ 576 378.00 561 32205 Fund Balance $ 576,378.00 500 32205 Fund Balance $ 576,378.00 504 32205 Fund Balance $ 881,880.00 350 56304 CDBG $ 57,200.00 B. 431 43199000 77020 City Hall Annex $ 2 696 950.00 USE OF FINANCING 531 53199000 76220 Operating Transfers Out $ 576,378.00 561 56199000 76220 Operating Transfers Out $ 576 378.00 501 50199000 76220 Operating Transfers Out $ 576 378.00 504 350 50499000 35099000 76220 77020 Operating Transfers Out iCity Hall Annex ADA $ $ 881.880.00 57,200.00 7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. ct for City Hall Annex 1st Floor Phase 2 Interior Remodel project to Diede Construction. IIf Council has authorized the appropriation adjustment, complete the following: Meeting Date: Res No: d Attach copy of resolution to this form. Department Head Signature: B. APPROVAL SIGNATURES Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. RESOLUTION NO. 2015-12 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT FOR THE CITY HALL ANNEX FIRST FLOOR PHASE 2 INTERIOR REMODEL PROJECT AND FURTHER APPROPRIATING FUNDS WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, seated proposals were received and publicly opened on January 22, 2015, at 11:00 a.m., for the City Hall Annex First Floor Phase 2 Interior Remodel Project, described in the plans and specifications therefore approved by the City Council on November 6, 2013; and WHEREAS said bids have been checked and tabulated and a report thereof filed with the City Manager as follows: Bidder Bid Diede Construction, Inc. $2,492,000 SW Allen Construction, Inc. $2,505,396 American River Construction, Inc. $2,519,000 PNP Construction $2,549,474 Sierra Valley Construction $2,598,000 Bobo Construction, Inc. $2,652,000 Barker & Assoc/Star Construction $2,668,000 F&H Construction $2,799,000 Arbor Building Group $2,850,000 D.G. Granade $2,936,000 WHEREAS, staff recommends awarding the contract to the low bidder, Diede Construction, Inc., in the amount of $2,492,000. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for the City Hall Annex First Floor Phase 2 Interior Remodel Project to the low bidder, Diede Construction, Inc., of Woodbridge, California, in the amount of $2,492,000; and BE IT FURTHER RESOLVED, that the City Manager is hereby authorized to execute the contract; and BE IT FURTHER RESOLVED that funds in the amount of $2,754,150 be appropriated for this project; and BE IT FURTHER RESOLVED that the Water Utility Fund will loan to the Electric Utility Fund the amount of $576,378 to be repaid in a single installment on January 1, 2018, along with accrued interest at the LAIF rate on that date. Dated: February 18, 2015 I hereby certify that Resolution No. 2015-12 was passed and adopted by the City Council of the City of Lodi in a regular meeting held February 18, 2015, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi, and Mayor Johnson NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None V , J-VAAL4 NIFE FERRAIOLO City Clerk 2015-12 AGENDA ITEM Co7 , - CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Awarding Contract for City Hall Annex First Floor Phase 2 Interior Remodel Project to Diede Construction, Inc., of Woodbridge, ($2,492,000) and Appropriating Funds ($2,754,150) MEETING DATE: February 18, 2015 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution awarding contract for City Hall Annex First Floor Phase 2 Interior Remodel Project to Diede Construction, Inc., of Woodbridge, in the amount of $2,492,000 and appropriating funds in the amount of $2,754,150. BACKGROUND INFORMATION: The Phase 2 project will include offices for the Recreation and Fire Administration divisions, public lobbies, public counters, ADA access, ADA staff bathroom facilities, lighting, communications, space conditioning and associated staff support areas. There are currently 27 staff members in the two divisions. The area is approximately 6,000 square feet: The project also includes several items to improve services to the entire building, as well as the Civic Center complex. These are a new emergency generator, installation of new main electrical switchgear, relocating the data server and telephone rooms from the basement to the first floor, future relocation of the radio room to the first floor, and installation of a new chiller unit to serve the City Hall Annex, Finance, Fire Station 1 (first floor), Carnegie Forum and City Hall. A drawing of the project floor plan is attached for reference as Exhibit A. Plans and specifications for this project were approved on November 6, 2013. The City received the following 10 bids for this project on January 20, 2015. Diede Construction, Inc. has signed the required Local Hire forms and will conform to the requirements. Bidder Location Base Bid Engineer's Estimate $2,363,000 Diede Construction, Inc. Woodbridge $2,492,000 SW Allen Construction, Inc. Sacramento $2,505,396 American River Construction, Inc. EI Dorado $2,519,000 PNP Construction Auburn $2,549,474 Sierra Valley Construction Loomis $2,598,000 Bobo Construction, Inc. Elk Grove $2,652,000 Barker & Assoc/Star Construction Sacramento $2,668.000 F&H Construction Lodi $2,799,000 Arbor Building Group Lafayette $2,850,000 D.G. Granade Shingle Springs $2,936,000 APPROVED: i c r, City Manager K:\WP\PROJECTS\MISC\City Hall Annex 1 st Floor Remodel 2013\CAward City Hall Annex Ph 2.doc 2/13/2015 Adopt Resolution Awarding Contract for City Hall Annex First Floor Phase 2 Interior Remodel Project to Diede Construction, Inc., of Woodbridge, ($2,492,000) and Appropriating Funds ($2,754,150) February 18, 2015 Page 2 FISCAL IMPACT: The -project will eliminate ongoing maintenance costs associated with the outdated chiller and electrical systems serving the City Hall Annex and other Civic Center buildings. FUNDING AVAILABLE: This project will be funded through a combination of funds from CDBG, Public Benefits, General Fund Capital Outlay, Water Utility, Wastewater Utility and Electric Utility. The Electric Utility component of funding will initially be provided by a loan from the Water Utility. Electric Utility will repay the Water Utility in Fiscal Year 2017/18 with interest at the LAIF rate. Details for each funding source are listed below. An appropriation adjustment form is attached. Source Amount General Fund Capital Outlay $85,936 CDBG $57,200 Public Benefits Fund $881,880 Water Fund $576,378 Wastewater Fund $576,378 Electric Utility Fund $576,378 Total $2,754,150 Jordan Ayers Deputy City Manager/Internal Services Director F. Wally Sandelin Public Works Director Prepared by Gary Wiman, Construction Project Manager FWS/GW/smh Attachment K:\WP\PROJECTS\MISC\City Hall Annex 1 st Floor Remodel 2013\CAward City Hall Annex Ph 2.doc 2/13/2015 RESOLUTION NO. 2015 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT FOR THE CITY HALL ANNEX FIRST FLOOR PHASE 2 INTERIOR REMODEL PROJECT AND FURTHER APPROPRIATING FUNDS WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed proposals were received and publicly opened on January 22, 2015, at 11:00 a.m., for the City Hall Annex First Floor Phase 2 Interior Remodel Project, described in the plans and specifications therefore approved by the City Council on November 6, 2013; and WHEREAS said bids have been checked and tabulated and a report thereof filed with the City Manager as follows: Bidder Bid Diede Construction, Inc. $2,492,000 SW Allen Construction, Inc. $2,505,396 American River Construction, Inc. $2,519,000 PNP Construction $2,549,474 Sierra Valley Construction $2,598,000 Bobo Construction, Inc. $2,652,000 Barker & Assoc/Star Construction $2,668,000 F&H Construction $2,799,000 Arbor Building Group $2,850,000 D.G. Granade $2,936,000 WHEREAS, staff recommends awarding the contract to the low bidder, Diede Construction, Inc., in the amount of $2,492,000. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for the City Hall Annex First Floor Phase 2 Interior Remodel Project to the low bidder, Diede Construction, Inc., of Woodbridge, California, in the amount of $2,492,000; and BE IT FURTHER RESOLVED, that the City Manager is hereby authorized to execute the contract; and BE IT FURTHER RESOLVED that funds in the amount of $2,754,150 be appropriated for this project; and BE IT FURTHER RESOLVED that the Water Utility Fund will loan to the Electric Utility Fund the amount of $576,378 to be repaid in a single installment on January 1, 2018, along with accrued interest at the LAIF rate on that date. Dated: February 18, 2015 I hereby certify that Resolution No. 2015- was passed and adopted by the City Council of the City of Lodi in a regular meeting held February 18, 2015, by the following vote: AYES: COUNCIL MEMBERS — NOES: COUNCIL MEMBERS — ABSENT: COUNCIL MEMBERS — ABSTAIN: COUNCIL MEMBERS — JENNIFER M. FERRAIOLO City Clerk 2015-