HomeMy WebLinkAboutAgenda Report - February 18, 2015 C-03AGENDA ITEM %3
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids; Adopt Resolution
Authorizing City Manager to Award Bid and Execute Contract for Downtown
Sidewalk Paver Maintenance and Appropriating Funds ($50,000)
MEETING DATE: February 18, 2015
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Approve specifications and authorize advertisement for bids; adopt
resolution authorizing City Manager to award bid and execute
contract for Downtown Sidewalk Paver Maintenance and
appropriating funds in the amount of $50,000.
BACKGROUND INFORMATION: In 1998, the City's Central City Revitalization Improvement Project
installed brick pavers on School Street from Lodi Avenue to
Locust Street. The pavers were installed in the street and in the
middle of the sidewalk (with concrete bands on both sides). Over the years, there have been a number
of locations where the pavers have sunken and/or the adjacent concrete has been lifted up. The uneven
pavers at these locations create potential tripping hazards all along the corridor.
Public Works staff performed a survey of the pavers in January 2015 to identify the uneven locations.
The survey found there are approximately 100 separate locations totaling approximately 1,900 square
feet of pavers needing adjustment. This project will remove the existing pavers, re -compact the base
below the pavers, and then re -install the pavers at those locations.
The specifications are on file in the Public Works Department. The planned bid opening date is
March 11, 2015. The total project estimate is $50,000.
FISCAL IMPACT: This contract will minimize the tripping hazards in downtown and the
potential liability associated with it.
FUNDING AVAILABLE: Recommended Appropriation: General Liability Fund (66025000).
Jordan Ayers
Deputy City Manager/Internal Services Director
F. Wally S delin
Public Works Director
Prepared by Sean Nathan, Associate Civil Engineer
FWS/SN/smh
cc Deputy Public Works Director
APPROVED: S
/Vtephen
K:\WP\PROJECTS\STREETS\Downtown Paver Mainlea Project\CSA.doc
bauer, City
2/12/2015
1. AA# _
2. JV#
CITY OF LODI
APPROPRIATION ADJUSTMENT REQUEST
T() Internal Services Dent. - Budoet Division
3. FROM: I Rebecca Areida-Yadav [5 DATE:
4. DEPARTMENT/DIVISION: Public Works
2/11/2014
6. REQUEST ADJUSTMENT
OF APPROPRIATION AS LISTED BELOW
FUND #
BUS. UNIT #
ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
431
43100000
50001
Operating Transfers In
$
50,000.00
SOURCE OF
660
32205
Fund Balance
$
50 000.00
FINANCING
B.
660
66025000
76220
Operating Transfers out
$
50 000.00
USE OF
FINANCING
431
43199000
77020
Downtown Pavers
$
50.000.00
7. REQUEST IS MADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED IN THE CURRENT BUDGET
(Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Downtown Sidewalk Paver Maintenance
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date. . Res No: G Attach copy of resolution to this form.
Department Head Signature:
B. APPROVAL SIGNATURES
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2015-10
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
AND AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT FOR DOWNTOWN SIDEWALK PAVER
MAINTENANCE AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids will be received and publicly opened on
March 11, 2015, at 11:00 a.m., for Downtown Sidewalk Paver Maintenance, described in
the specifications therefore approved by the City Council on February 18, 2015; and
WHEREAS, said bids will be checked and tabulated and a report thereof filed
with the City Manager.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to award the contract for Downtown Paver Maintenance to
the lowest responsive bidder; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to
execute the contract with the lowest responsive bidder for Downtown Sidewalk Paver
Maintenance; and
BE IT FURTHER RESOLVED that funds in an amount not to exceed $50,000 be
appropriated for Downtown Sidewalk Paver Maintenance.
Dated: February 18, 2015
I hereby certify that Resolution No. 2015-10 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 18, 2015, by the following
vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, Nakanishi,
and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
J NIFER . FERRAIOLO
City Clerk
2015-10