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HomeMy WebLinkAboutMinutes - June 3, 2014 SSLODI CITY COUNCIL SHIRTSLEEVE SESSION CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, JUNE 3, 2014 An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, June 3, 2014, commencing at 7:00 a.m. Present: Council Member Johnson, Council Member Mounce, Council Member Nakanishi, Mayor Pro Tempore Hansen, and Mayor Katzakian Absent: None Also Present: Interim City Manager Schwabauer, Interim City Attorney Magdich, and City Clerk Johl-Olson Deputy City Manager Jordan Ayers provided a PowerPoint presentation regarding the proposed Fiscal Year 2014/15 budget. Specific topics of discussion included an overview of proposed funding for the upcoming fiscal year for General Fund departments including Police, Fire, Public Works, Administration, Internal Services, non-departmental, and capital outlay. In response to Council Member Mounce, Mr. Ayers stated approximately $245,000 is available for the City Council to spend this upcoming year. In response to Council Member Nakanishi, Mr. Ayers stated the increase in medical costs is approximately 8%. In response to Mayor Pro Tempore Hansen, Police Chief Helms stated 67 of the 71 budgeted positions in the Police Department are filled. In response to Council Member Mounce, Interim City Manager Schwabauer stated additional funds of approximately $30,000 were added to run the browned out engine periodically. Mr. Schwabauer stated he will include a review of the status of the browned out engine in the mid-year budget review. In response to Council Member Johnson, Fire Chief Rooney stated the browned out truck does not affect response time for the surrounding fire station area but the overall response times in the City for larger incidents and multiple calls are affected. In response to Mayor Pro Tempore Hansen, Chief Rooney stated the Office of Emergency Services truck is put into service two to three times a year, and while the written agreements for mutual aid expired in 1997, neighboring agencies have continued to provide mutual aid service to one another informally. In response to Council Member Nakanishi, Interim City Attorney Magdich stated written mutual aid agreements are needed to clarify expectations and address other legal ramifications associated with providing aid to other agencies. In response to Council Member Johnson, Chief Rooney stated Stockton has not yet put into place the pilot program for a two-person response on lower level calls. He stated he is continuing to A. Roll Call by City Clerk B. Topic(s) B-1 Receive Presentation Regarding Fiscal Year 2014/15 Budget (CM) review options for effective deployment including partnering with neighboring and regional agencies. In response to Mayor Pro Tempore Hansen, Deputy Public Works Director Charlie Swimley stated Fire Station No. 2 construction will begin in August and be complete next Spring. In response to Council Member Johnson, Mr. Ayers stated funding for a part-time management analyst has been added to the Fire Department budget because the previously shared management analyst is going to the Police Department full-time. In response to Mayor Pro Tempore Hansen, Mr. Swimley stated the City Hall annex is fully permitted, the design is ready to go, and details regarding relocating the server room are pending, after which the project will go to bid. Mr. Swimley also provided a brief overview of the air conditioning for the annex and stated the construction on the project will take approximately a year. In response to Council Member Johnson, Mr. Ayers stated the heavy equipment mechanic position exists in the fleet maintenance budget. In response to Council Member Mounce, Mr. Ayers stated community events budgeted for in the $85,000 amount include the 4th of July fireworks show at Lodi Lake and participation at the Grape Festival. In response to Council Member Mounce, City Clerk Johl-Olson stated in the past election costs have ranged from $55,000 to $65,000 and the increase of $20,000 to $85,000 is the result of the County direct billing the costs associated with absentee voting, which were previously paid by the County and recoverable through its SB 90 claim. In response to Council Member Mounce, Mr. Schwabauer stated the economic development position is partially funded in the budget. In response to Council Member Johnson, Mr. Ayers stated the City spends approximately $5,000 a year for Wellhouse Associates to administer the SB 90 claims process. Council Member Mounce requested information regarding how much the City spends on the consultant annually to process SB 90 claims versus how much is recovered annually. In response to Council Member Mounce, Mr. Ayers stated he will look into options for separating customers in line at the finance building based on individual needs and utilizing a number system similar to the one used by the Department of Motor Vehicles. In response to Council Member Mounce, Mr. Ayers stated that, with respect to the accounting for Other Post Employment Benefits, the previous recommendation by the auditors has been fixed, funding is still based on the pay-as-you-go system with actual costs, and the records reflect the Governmental Accounting Standards Board requirements. In response to Mayor Pro Tempore Hansen, Chief Helms stated the Cal-Grip program is designed to get kids out of gangs and keep them out. A brief discussion ensued regarding the success of the program and similar programs such as midnight basketball. In response to Council Member Mounce, Chief Helms stated the department is reviewing various factors associated with the weekend shooting in downtown including noise levels at certain businesses. Council Member Nakanishi requested information regarding salary increases resulting from reclassifications for re-classed positions over the last two fiscal years and the upcoming fiscal year. Myrna Wetzel spoke in regard to a program utilized at the US Post office for reducing wait times for customers in line. In response to Council Member Nakanishi, Mr. Ayers stated the Mondays after a Friday closure are the busiest days at the Finance building, approximately 1/7 of the billing is collected via online payments, lines have remained steady despite online bill pay options due to the shortened time schedule for payment, there are a variety of physical locations for payment in the City, and there is a customer base which prefers personal payment at the window for interaction purposes. None. No action was taken by the City Council. The meeting was adjourned at 8:00 a.m. C. Comments by Public on Non-Agenda Items D.Adjournment ATTEST: Randi Johl-Olson City Clerk Fiscal Year 2014/15 Budget City Council Shirtsleeve SessionCity Council Shirtsleeve SessionJune 3, 2014 OOverview„General Fund Departments{Police{Police{Fire{Public Works{Public Works{Administration{Internal Services{Internal Services{Non-Departmental2 GGeneral FundAudited Audited Estimated2011Ͳ12 2012Ͳ13 2013Ͳ14 2013Ͳ14 2014Ͳ15ldGeneralFundActuals Actuals Budget Actuals BudgetFundBalanceBeginningFundBalanceUnreserved 5,597,6786,164,6857,044,4157,559,4677,520,074Revenues 40,520,25741,380,98842,198,82042,781,47843,591,060Expenditures 39,953,25039,986,20643,145,55542,820,87143,591,060Net Difference (Revenues Less Expenditures)567 0071394782(946 735)(39 393)ͲNetDifference(RevenuesLessExpenditures)567,0071,394,782(946,735)(39,393) FundBalanceEndingFundBalanceUnreserved*6,164,6857,559,4676,097,6807,520,0747,520,0743*Composed of Catastrophic & Economic reserve ($3,487,300 each); DIVCA reserve ($300,000); available reserve ($245,474) Departmental FundingDepartment2013/14 Allocation2013/14 Ratio*2014/15 Recommended Funding2014/15 Ratio*Change 2013/14 to 2014/15City Clerk $513,060 1.26% $626,320 1.48% $113,260$$$City Manager$403,100 0.99%$414,420 0.98%$11,320City Attorney $472,200 1.16% $490,810 1.16% $18,610Internal Services $3,237,480 7.92% $3,367,710 7.97% $130,230Non-Departmental $7,443,750 18.21% $7,563,810 17.90% $120,060Economic Development $481,880 1.18% $488,280 1.16% $6,400p,,,Police $16,789,830 41.08% $17,405,020 41.18% $615,190Fire $9,637,030 23.58% $9,967,970 23.58% $330,940Public Works $1,894,290 4.63% $1,940,520 4.59% $46,230Capital Projects $1,326,200 $1,326,200 $0Total$42 198 820100 00%$43 591 060100 00%$1 392 240Total$42,198,820100.00%$43,591,060100.00%$1,392,240*Excluding Capital Projects4 Police„$615,190 increase from FY 2013/14„Salary& benefit increase($530 700)„Salary& benefit increase($530,700){Full-time Management Analyst{PERS/Medical cost increases{PERS/Medical cost increases„Vehicle replacement increase ($87 100)($87,100)„Includes $20,000 for spay/neuter5 Police„71 sworn positions funded{Includes full year funding for 4 positions{Includes full year funding for 4 positionsformerly grant funded6 Fire„$330,940 increase over FY 2013/14„52 sworn positions„52 sworn positions„Salary & benefit increase ($318,100)Si& li ($12 600)„Service& supplyincrease($12,600)7 Public Works„$46,230 increase over FY 2013/14„No position changes„No position changes„Salary & benefits increase ($66,700)S i & l d ($20 700)„Service& supplydecrease($20,700)8 Administration„Includes City Clerk, City Attorney, City Manager and Economic Developmentgp„$143,200 increase over FY 2013/14{Election costs ($85 000){Election costs ($85,000){Salary & benefits ($53,900)Includessupport for Community„Includessupport for CommunityEvents ($85,000)9 SInternalServices„$130,230 increase from FY 2013/14„No position changesNo position changes„Salary & benefit increase ($113,700)„Service and supply increase ($15 700)„Service and supply increase ($15,700)10 Non-Departmental„$120,060 increase over FY 2013/14„Total appropriation $8,890,010 Nttff„No permanent staff„Consists of:{City paid utilities ($1,345,000){City paid utilities ($1,345,000){Consulting/Audit/Property Tax Fees ($373,000){DIVCA expenses ($100,000)Transfers to other funds ($7 433 920){Transfers to other funds ($7,433,920){Includes funding Cal Grip outreach workers 11 Non-DepartmentalTo AmountPRCS $3,554,300Library $1,349,180Capital Outlay $1,261,200St t$591 800Streets$591,800Debt Service $512,440Community Dev$100 000Community Dev$100,000IT Replacement $65,000Total$7,433,92012Total$7,433,920 COCapitalOutlayPurpose AmountFinancial systems replacement$750 000Financialsystems replacement$750,000Downtown parking lots $100,000HSS roof repairs $65,000Trellis repairs$50 000Trellis repairs$50,000HSS carpet $45,000Total $1,010,000Fire Station 2 and City Hall Annex appropriations will be brought to Council after bids are received.13 Questions?