HomeMy WebLinkAboutAgenda Report - December 17, 2014 C-13AGENDA ITEM c4 3
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AGENDA TITLE:
MEETING DATE:
PREPARED BY:
Adopt Resolution Authorizing City Manager to Execute Professional Services
Agreement with KPFF Consulting Engineers, of Roseville, for Engineering Design
Services for the Municipal Utility Services Transit Bus Wash Project ($56,134)
December 17,2014
Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute professional
services agreement with KPFF Consulting Engineers, of Roseville,
for engineering design services for the Municipal Utility Services
Transit Bus Wash Project in the amount of $56,134.
BACKGROUND INFORMATION: As part of the Fiscal Year 2014115 budget, City Council approved
funding for the design and installation of a proposed transit bus
wash system to be located in the existing wash bay at
Municipal Utility Services. This project was included in the updated Short Range Transit Plan accepted
by Council in September 2013.
The existing wash bay is an open bay used by City staff to remove debris from the street sweeper and
other City vehicles with standard water hoses. The proposed transit bus wash project includes
modifications to the existing wash bay and adjacent area by installing a fixed gantry drive through wash
system, water storage tank, water recycling system, and detergent containers. The project will provide a
multi-use wash bay suitable for washing buses, heavy-duty maintenance vehicles, and light-duty
vehicles. The water recycling system will save water while reducing discharges to the wastewater
system.
The scope of work for this project includes design, preparation of construction documents, and
engineering support during the bidding process. Requests for proposals were initially solicited in June
2014; however, City staff received only one proposal from KPFF Consulting Engineers. To assure full
and open competition, requests for proposals were again solicited in September 2014 through an
integrated marketing service. The City received the following two proposals on October 14,2014:
Proposer Location Original Proposal Fee
KPFF Consulting Engineers Roseville $68,687
Taylor Systems Engineering, lnc. Fair Oaks $106,340
Based on consultant qualifications and experience, staff recommends retaining KPFF for this project.
Construction support and record drawing preparations were removed from the scope of work since these
items are not required for the design phase. The contract amount was adjusted to $56,134 excluding
these two items.
The total project budget is $64,000 for design, construction documents, and other project-related
expenses, including staff time and contingencies. Transportation Development Act funds will be utilized
for the design work and construction. Construction is anticipated to begin in the summer of 2015.
APPROVE
n
K:\WP\PROJ ECTS\TRANSIT\MSC Bus Wash\cawardKPFFdesign.doc
r, City Manager
12t4t2014
Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement with KPFF
Consulting Engineers, of Roseville, for Engineering Design Services for the Municipal Utility Services
Transit Bus Wash Project ($56,134)
December 17,2014
Page 2
FISCAL IMPACT:
FUNDING AVAILABLE:
Not applicable.
Capital Equipment Purchase Fund (60199000)
Jordan rs
Deputy City Manager/l al Services Director
F. Wally delin
Public Works Director
Prepared by Paula J, Fernandez, Transportation Manager/Senior Traffic Engineer
FWS/PJF/smh
cc: KPFF
Matt Boyer and Associates
Transportation Manager/Senior Traffic Engineer
City Engineer / Deputy Public Works Director
K:\WP\PROJ ECTS\TRANSIT\MSC Bus Wash\cawardKPFFdesign.doc 12t4t2014
RESOLUTTON NO. 201 4-231
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH KPFF CONSULTING
ENGINEERS, OF ROSEVILLE, FOR ENGINEERING DESIGN
SERVICES FOR THE MUNICIPAL UTILITY SERVICES
TRANSIT BUS WASH PROJECT
= === == ====== =================== = ==== ========== == ============= ==== ==
WHEREAS, the City Council approved funding for the design and installation of a
proposed transit bus wash system to be located in the existing wash bay at the Municipal Utility
Services as part of the Fiscal Year 2014115 budget process, and
WHEREAS, requests for proposals were initially solicited in June 2014, only receiving
one proposalfrom KPFF Consulting Engineers; and
WHEREAS, to assure futl and open competition, Requests for Proposals were again
solicited in September 2014 through an integrated marketing service. The City received the
following two proposals on October 14,2014:
WHEREAS, based on consultant qualifications and experience, staff recommends
retaining KPFF for this project. Construction support and record drawing preparations were
removeã from the scope of work since these items are not required for the design phase. Ïhe
contract amount was adjusted to $56,134 excluding these two items.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a Professional Services Agreement with KPFF
Consulting Engineers, of Roseville, California, for engineering design services for the Municipal
Utility Services Transit Bus Wash Project, in the amount of $56,134'
Dated: December 17,2014
I hereby certify that Resolution No. 2014-231 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 17,2014, by the following vote:
Proposer
Taylor Systems Engineering, lnc
KPFF Consulting Engineers
Original Proposal Fee
$106,340
$68,687
NNIFER
AYES:
NOES:
ABSENT:
ABSTAIN
COUNCIL MEMBERS - Chandler, Kuehne, Mounce, Nakanishi, and
Mayor Johnson
COUNCIL MEMBERS - None
COUNCIL MEMBERS - None
COUNCIL MEMBERS - None
P^F',,,l*
2014-231
ity Clerk
ROBISON
CITY COUNCIL
PHIL KATZAKIAN, Mayor
LARRY D. HANSEN,
Mayor Pro Tempore
BOB JOHNSON
JOANNE L. MOUNCE
ALAN NAKANISHI
CITY OF' LODI
STEPHEN SCHWABAUER
City Manager
JENNIFER M. ROBISON
City Clerk
JANICE D. MAGDICH
City Attorney
F. WALLY SANDELIN
Public Works Director
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241 -1910
(20e) 333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\\www.lod i.gov
December 10,2014
KPFF Consulting Engineers
Attn: Dan Allwardt, Managing Principal
1508 Eureka Road, Suite 290
Roseville, CA 95661
Matthew C. Boyer & Associates
Attn: Matthew Boyer, President
3549 Brittany Way
El Dorado Hills, CA 95762
SUBJECT Adopt Resolution Authorizing City Manager to Execute Professional
Services Agreement with KPFF Consulting Engineers, of Roseville, for
Engineering Design Services for the Municipal Utility Services Transit Bus
Wash Project ($56,134)
Enclosed is a copy of background informat¡on on an item on the City Council agenda of
Wednesday, December 17,2014. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
lf you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand-deliver the letter to City Hall, 221 West Pine Street.
lf you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. lf you have any questions about communicating with the
Council, please contact Jennifer Robison, City Clerk, at (209) 333-6702.
lf you have any questions about the item itself, please call Lyman Chang at (209) 333-
6706.
#F. Wally Sandelin
Public Works Director
FWS/smh
Enclosure
cc: City Clerk
NCCMTG.DOC