HomeMy WebLinkAboutAgenda Report - November 19, 2014 C-13AGENDA ITEM c-l 3
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AGENDA TITLE:
MEETING DATE:
PREPARED BY:
Adopt Resolution Authorizing the City Manager to Execute Contract Amendment No
1 with PROS Consulting, lnc., of lndianapolis, lndiana, and Appropriating Funds
($4,160)
November 19,2014
Parks, Recreation and Cultural Services Director
RECOMMENDED ACTION
BACKGROUN D INFORMATION
Adopt resolution authorizing the City Manager to execute Contract
Amendment No. 1 with PROS Consulting, lnc., of lndianapolis,
lndiana and appropriating funds in the amount of $4,160.
The City Council approved a professional services agreement with
PROS Consulting, lnc., on April 16, 2014, to prepare a Strategic
Plan for the Parks, Recreation and Cultural Services Department.
Because the Strategic Plan is intended to serve as a guide for the community's future recreation needs,
public comment and feedback is essential in its preparation. One of the methods of obtaining feedback is
through a statistically valid mail survey that accurately reflects the Lodi community's priorities and desires
for recreation programs and facilities. The existing contract with PROS Consulting, lnc. does not include
a mail survey in multiple languages. According to U.S. Census data, 32 percent of Lodi residents speak a
language other than English at home, with 25 percent speaking Spanish. English and Spanish-speaking
households represent 92 percent of Lodi residents. With Spanish speakers comprising a fourth of Lodi's
population, the statistically valid mail survey needs to reach this part of the community.
PROS Consulting, lnc. proposes to address this by including information in the mail survey that directs
Spanish-speaking residents to a toll-free number so that the survey can be administered in Spanish, or to
an online site for a Spanish language survey. The additional cost would be $4,160 for approximately 125
additional responses. The survey consultant hired by PROS has found this method is much more
effective than mailing a survey in Spanish, which in a Los Angeles-area study had a response rate of less
than 5 percent. ln Miami-Dade County, Florida, the 800 number and Spanish web site resulted in a
response rate of 45 percent.
FISGAL IMPACT $4,160 from the Park Development lmpact Fee account
FUNDING AVAILABLE: P fee account number 1217
Jordan Ayers, Deputy City
n and Cultural Services Director
JH:tl
Attachment: Contract Amendment
Jeff
S
APPROVED
Pa
City Manager
RESOLUTION NO. 2014-209
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACT AMENDMENT NO. 1 WITH PROS
CONSULTING, INC., OF INDIANAPOLIS, INDIANA
AND FURTHER APPROPRIATING FUNDS
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WHEREAS, the City Council approved a Professional Services Agreement with PROS
Consulting, lnc., on April 16,2014, to prepare a Strategic Plan for the Parks, Recreation and
Cultural Services Department; and
WHEREAS, the existing contract does not include a mail survey in multiple languages
and PROS Consulting, lnc., would like to obtain feedback through a statistically valid mail
survey that accurately reflects the Lodi community's priorities and desires for recreation
programs and facilities; and
WHEREAS, English and Spanish-speaking households represent 92 percent of Lod!
residents. With Spanisñ speakers comprising a fourth of Lodi's population, the statistically valid
mail survey needs to reach this part of the community; and
WHEREAS, the additional cost for this mail survey would be in the amount of $4,160 for
approximately 12 additional responses.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Contract Amendment No. 1 with PROS Consulting, lnc.,
of lndianapolis, lndiana; and
BE lT FURTHER RESOLVED, that funds be appropriated in the amount of $4,160 for
Amendment No. 1.
Dated: November 19,2014
I hereby certify that Resolution No. 2014-209 was passed and adopted by the Lodi City
Council in a regular meeting held November 19, 2014, by the following vote:
AyES: COUNCIL MEMBERS - Hansen, Johnson, Mounce, Nakanishi, and
Mayor Katzakian
NOES:
ABSENT:
ABSTAIN
COUNCIL MEMBERS -
COUNCIL MEMBERS -
COUNCIL MEMBERS -
None
None
None
NIF
2014-209
Clerk
OBISON