The URL can be used to link to this page

Home My WebLink AboutAgenda Report - October 1, 2014 C-10AGENDA ITEM C,lt) Crrv on Lour C ouNcrr, C oIvIMUNICATIoN TM AGENDA TITLE: MEETING DATE: October 1,2014 PREPARED BY: Public Works Director Adopt Resolution Authorizing City Manager to Execute Change Order No. 6 to the 2013-2015 Sidewalk Repair Program and Miscellaneous Concrete Work Contract with Popuch Concrete Contracting, lnc., of Lodi ($218,514) RECOMMENDED ACTION Adopt resolution authorizing City Manager to execute Change Order No. 6 to the 2013-2015 Sidewalk Repair Program and Miscellaneous Concrete Work contract with Popuch Concrete Contracting, lnc., of Lodi, in the amount of $218,514. BACKGROUND INFORMATION: Beginning in 2013, the Public Works Department took an aggressive ü,3i,",i'i,11Å:t;i'+låHïï:ii':llili'iil:"H1'åL'*'0" Sidewalk Survey that identified approximately 11,000 sidewalk offset locations. Staff currently uses three different methods for removing the sidewalk offsets, depending on the offset height. These methods are sidewalk grinding, asphalt patching, and full replacement. Part-time staff in the Streets Division perform the asphalt patching, while the sidewalk grinding and replacements are performed through two separate contracts. The grinding is performed through the 2013-2015 Sidewalk Grinding Program and the sidewalk replacement work is performed through the 2013-2015 Sidewalk Repair Program and Miscellaneous Concrete Work (Contract). The two-year Contract was publically bid in May 2013 and awarded by City Council on June 19, 2013, to the lowest bidder, Popuch Concrete Contracting, lnc., for $198,600. At project award, $300,000 was budgeted over FY 2013114 and FY 2014115 ($150,000 each year). The funding includes a combination of Measure K and Transportation Development Act (TDA) Bike/Pedestrian funding, Since the original contract was executed, additional funding has been added by change order to accommodate extra work requested by the City (Public Works and other departments) and to extend contract funding for the second year of the two-year term. An example of additional work requested by the City includes ADA ramp installations ($39,559), Parks Department concrete work ($19,450), Library concrete work ($3,514), WaterAlVastewater concrete work ($3,097), and the Fire Station No. 1 driveway replacement ($34,938). lf the proposed Change Order is not approved, sidewalk replacement work performed between now and the end of the fiscal year will be minimal since the current remaining balance on the Contract is approximately $50,000. The change orders and the funding to cover the contract extension increased the total contract amount to $375,000, which is 25 percent above the $300,000 approved for the two budget years. Proposed Change Order No. 6 ($218,514) will increase the total Contract amount to $593,514, The additional contract amount will be used to continue the aggressive sidewalk replacement work through the end of FY 2014115. APPROVED enS K:\WP\PROJ ECTS\STREETSU0l 3 SidewalkRepaiACC-Change-Orders.doc er, City Manager sl1sl2014 Adopt Resolution Authorizing City Manager to Execute Change Order No. 6 to the 2013-2015 Sidewalk Repair Program and Miscellaneous Concrete Work contract with Popuch Concrete Contracting, lnc., of Lodi ($218,514) October 1,2014 Page 2 ïhe Proposed Change Order No. 6 breakdown is as follows Measure K: $ 200,000 (available from2014115 budget)Library: $ 3,514 (to add to the contract total for previously completed work)Water: $ 7,500 (for both previously completed and future work) Wastewater: $ 7,500 (for both previouslv completed and future work)Total: $ 218,514 Gontract Summary: $198,600 Original Contract $ 19,450 Change Orders 1-4 (Parks Department) $156.950 Chanqe Order 5 (Fiscal Year 2014115 Additions) $375,000 $218,514 Current Contract Proposed Chanqe Order No. 6 $593,514 Proposed Contract Amount F|SCAL IMPACT: Funding amounts were already approved in the 2014115 budget. Money spent from this change order will reduce the risk of liability associated with the tripping hazards and/or non-compliant concrete improvements. lf the change order is not executed, all unused funds will go back into their respective accounts for future use, FUNDING AVAILABLE This change order will be funded by Measure K (325054), Water Operations (180456), Wastewater Operations (170a0a), and Library Operations (210801) previously approved in the Fiscal Year 2014115 Budget. c\fu.(Øv Jordan Ãyèrs ì / Deputy City Manager/lnternal Services Director F. Wally in Public Works Director Prepared by Sean Nathan, Associate Civil Engineer FWS/SN/pmf Attachment cc: Associate Civil Engineer Nathan Utility Superintendent City Engineer/Deputy Public Works Director K:\WP\PROJECTS\STREETSU0l 3 SidewalkRepaiACC-Change-Orders.doc 9t1512014 CITY OF LODI PROPOSED CHANGE ORDER PROJECT : 2013-2015 SIDEWALK REPAIR CONTRACTOR:Popuch Concrete Contracting, Inc.PCO No.: RFI No.: ARCHITECT/ENGINEER:FI No.: $200,000 (325054.7727) $ 3,514 (210801.7334) $ 7,500 (170404.7352) $ 7,500 (180456.7352) Request, Proposal, Recommendation And Approval Requesting Official:Lance Roberts Request Date: 8/19/2014 Schedule Impact: 0 Days Contractor Proposal Date:N/A Add Amount: $218,514.00 Deduct Amount Reason For Change:Account: ORIGINAL CONTRACT: 198,600.00$ PREVIOUS ADDS: 176,400.00$ Contractor Date PREVIOUS DEDUCTS: -$ THIS CHANGE ORDER: $218,514.00 Deputy Public Works Director Date TOTAL CONTRACT AMOUNT INCLUDING ALL CHANGE ORDERS: Public Works Director Date CONTRACT TIME ADJUSTMENT 0 DAYS ORIGINAL COMPLETION DATE:6/30/2015 City Manager Date ADJUSTED CONTRACT COMPLETION DATE: See Above 6/30/2015 N/A N/A N/A Brief Description Of Work Submit Proposal Within 15 Days Upon Receipt of This Request This Change Order is being processed based on additional funding that is available. Section 6-04.01 of the project specifications states that: "Work orders will be issued for curb, gutter and sidewalk repairs as they are needed during the 2013/14 and 2014/15 fiscal years. The quantities shown on the bid proposal are approximate quantities. The City is anticipating approximately $300,000 available for sidewalk and miscellaneous concrete installation in the fiscal years 2013/14 and 2014/15 ($150,000 each year). Funding from other sources may increase the amount of work performed by the Contractor." CO No.:6 CONTRACTOR AGREES TO FURNISH ALL LABOR AND MATERIALS AND PERFORM ALL WORK REQUIRED TO COMPLETE THE ABOVE DESCRIBED WORK CHANGE IN ACCORDANCE WITH THE REQUIREMENTS FOR SIMILAR WORK COVERED BY THE CONTRACT EXCEPT AS OTHERWISE STIPULATED HEREIN FOR THE STATED CONSIDERATION. TO PERFORM THE CHANGES FOR THE AMOUNT INDICATED WHICH INCLUDES ANY EXTENDED OR JOBSITE OVERHEAD, DISRUPTION, RIPPLE EFFECT AND OTHER IMPACT COSTS. NO WORK WILL BE STARTED UNTIL THIS PROPOSAL IS ACCEPTED. IF THE CONTRACTOR DOES NOT SIGN ACCEPTANCE OF THIS ORDER, THE CONTRACTOR SHOULD REFER TO SECTION 4-1.03A OF THE STANDARD SPECIFICATIONS REGARDING FILING A WRITTEN PROTEST WITHIN THE SPECIFIED TIME. 593,514.00$ The following amounts are being added: PROGRAM AND MISC. CONCRETE WORK City of Lodi, Public Works $0.00 Work Needed for Other Departments. MiscConcreteCO6.xls 9/10/2014 RESOLUTION NO. 2014-17 4 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT CHANGE ORDER NO. 6 TO THE 2013.2015 SIDEWALK REPAIR PROGRAM AND MISCELLANEOUS CONCRETE WORK CONTRACT WITH POPUCH CONCRETE, INC., OF LODI ------ WHEREAS, the 2013-2015 Sidewalk Repair Program and Miscellaneous Concrete Work contract was publically bid in May 2013 and awarded by City Council on June 19, 2013, to the lowest bidder, Popuch Concrete Contracting, lnc., for $198,600. At project award, $300,000 was budgeted over FY 2013114 and FY 2014115 ($150,000 each year); and WHEREAS, since the original contract was executed, additional funding has been added by change order to accommodate extra work requested by the Public Works Department, Fíre Department, Parks Department and Library and to extend contract funding for the second year of the two-year term; and WHEREAS, staff recommends approval of Change Order No. 6 as otherwise sidewalk replacement work performed between now and the end of the fiscal year will be minimal since the current remaining balance on the Contract is approximately $50,000. NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute Change Order No. 6 to the 2013-2015 Sidewalk Repair Program and Miscellaneous Concrete Work contract with Popuch Concrete Contracting, lnc., of Lodi, California, in the amount of $218,514. Dated: October 1,2014 ==== ====== ========== ======= ======================= =========== == ==== I hereby certify that Resolution No. 2014-174 was passed and adopted by the City Council of the City of Lodi in a regular meeting held October 1, 2014, by the following vote: AYES COUNCIL MEMBERS - Hansen, Johnson, Mounce, and Nakanishi NOES: ABSENT ABSTAIN COUNCIL MEMBERS - None COUNCIL MEMBERS - Mayor Katzakian COUNCIL MEMBERS - None -h(nvv"-- ON 2014-174 Clerk ROBIS