HomeMy WebLinkAboutAgenda Report - October 1, 2014 C-07AGENDA rrEM C'7
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AGENDA TITLE:
MEETING DATE:
PREPARED BY:
Adopt Resolution Awarding Contract and Authorizing Extensions for Biosolids
Dewatering Polymer at White Slough Water Pollution Control Facility to Solenis,
LLC, of Wilmington, DE ($76,908)
October 1,2014
Public Works Director
RECOMMENDED ACTION Adopt resolution awarding contract and authorizing extensions for
biosolids dewatering polymer at White Slough Water Pollution
Control Facility to Solenis, LLC, of Wilmington, DE, in the amount of
$76,908.
BACKGROUND INFORMATION: Adding polymer to wastewater creates a reaction that assists in
separating solids from water. The current supply of polymer is low
and needs replenishing. lt is necessary to use a performance-
based bid, including full-scale product testing with the dewatering equipment, to verify the actual polymer
dosage and cost for each product. Each vendor manufactures polymer using a proprietary chemical
formula, and the polymer provided by our most-recent supplier has not been as effective as desired.
Specifications for this project were approved on June 1 8,2014. While three contractors participated in
the testing process, the City received only one bid on August 27,2014. Note that Solenis, LLC,
purchased Ashland, lnc., in July 2014.
Bidder Location Annual Bid
Engineer's Estimate $ 140,000
Solenis, LLC Wilmington, DE $ 76,908
The contract contains an option to extend if mutually agreeable to the City and the contractor. Staff
recommends authorizing the Public Works Director to negotiate and execute up to two one-year
extensions to the contract, should it be in the best interest of the City to do so.
FISCAL IMPAGT:The cost of polymer is included in the FY 2014115 Wastewater Utility Fund
FUNDING AVAILABLE: Plant Maintenance Account (170403)
-r-'¡riln nvers- lt
Deputy City Manager/lnternal Services Director
F. Wally rn
Public Works Director
Prepared by Karen Honer, Wastewater Plant Superintendent
FWS/KHipmf
APPROVE
K:\WP\COU NCIL\20 1 4\Award DewateringPolymer.doc
er, City Manager
8t25t2014
RESOLUTTON NO. 2014-172
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT FOR BIOSOLIDS DEWATERING POLYMER AT THE
WHITE SLOUGH WATER POLLUTION CONTROL FACILITY AND
FURTHER AUTHORIZING THE PUBLIC WORKS DIRECTOR TO
NEGOTIATE AND EXECUTE EXTENSIONS TO THE CONTRACT
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on August 27, 2014, al
1 1:00 a.m., for Biosolids Dewatering Polymer at White Slough Water Pollution Control Facility,
described in the specifications therefore approved by the City Council on June 18,2014', and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder B¡d
Solenis, LLC $76,908
WHEREAS, staff recommends awarding the contract for Biosolids Dewatering Polymer
at White Slough Water Pollution Control Facility to the sole bidder, Solenis, LLC, of Wilmington,
Delaware, in the amount of $76,908; and
WHEREAS, staff recommends authorizing the Public Works Director to negotiate and
execute up to two one-year extensions to the contract.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby award
the contract for Biosolids Dewatering Polymer at White Slough Water Pollution Control Facility
to the sole bidder, Solenis, LLC, of Wilmington, Delaware, in the amount of $76,908; and
BE lT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract; and
BE lT FURTHER RESOLVED that the Public Works Director is hereby authorized to
negotiate and execute up to two one-year extensions to the contract.
3::"=1===3:':2?'=!:='!=2===================================================
I hereby certify that Resolution No. 2014-172 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 1,2014, by the following vote:
AYES: COUNCIL MEMBERS - Hansen, Johnson, Mounce, and
Nakanishi
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Mayor Katzakian
ABSTAIN: COUNCIL MEMBERS - None
N R
City Clerk
2014-172
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