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AGENDA TITLE:
MEETING DATE: October 1, 2Q14
PREPARED BY: Community Development Director
Adopt Resolution Authorizing the City Manager to Purchase Two 2015
Jeep Patriots from Lodi Chrysler Dodge Jeep Ram for the Building
lnspection Division and Appropriate Funds ($43,000)
RECOMMENDED ACTION Adopt resolution authorizing the City Manager to purchase
two 2015 Jeep Patriots from Lodi Chrysler Dodge Jeep
Ram for the Building lnspection Division and appropriate
funds ($43,000).
BACKGROUND INFORMATION: The Building Division purchased three 2002 Dodge
Dakota Trucks (Vehicle 03-079, 03-086 and 03-089) in
2001 for the Building lnspectors. Two of the trucks have
become unreliable causing the maintenance and repair costs to increase. Vehicle 03-079
currently has 81,860 miles registered and just recently was taken out of service with major
engine failure. The cost to replace the engine has been estimated at $5000 which exceeds the
value of the vehicle. Vehicle 03-089 has 51,852 miles. All the mileage can be attributed to in-
town driving. Vehicle 03-086 has the least amount of miles at 37,297 and will still operate
sufficiently as a backup vehicle.
Staff requests Council approval to replace the two trucks with the most mileage with two new
2015 Jeep Patriots. The lowest bid on the WSCA-NASPO contract is from Swift Superstore out
of Davis. Staff contacted the local Jeep dealer for a quote and found that the difference in price,
$153, would be out-weighed by the sales tax dollars (one percent of sales price) that would
come back to benefit the City.
The Jeep is a more efficient vehicle and will still give the inspectors the ground clearance that is
needed to access the new developments that are starting production.
FISCAL IMPACT:Not applicable
FUNDING AVAILABLE: Vehicles and Equipment 1200451.7851
C
Ste
Community Development Director
APP
Jordan
er, City Managern
1
Kari Chadwick
Subject:Bid for 2, 2015 Jeep Patriot's
From: Mike Makin [mailto:mike@lodicdjr.com]
Sent: Thursday, September 11, 2014 11:13 AM
To: Kari Chadwick
Subject: RE: Bid for 2, 2015 Jeep Patriot's
H Kari,
Revised:
Model # MKTE74 PATRIOT SPORT FWD
DAV CONTINUOUSLY VARIABLE TRANSAXLE II (AUTOMATIC)
LMX DAYTIME RUNNING LIGHTS
AWH POWER VALUE GROUP
RSP UCONNECT VOICE COMMAND W/BLUETOOTH
HAA AIR CONDITIONING
VEHICLE COST: $19,223.00
2 ADDITIONAL KEY AND FOB @ $176.00 EACH : TOTAL $352.00
RUBBER FLOOR MATS : $100.00
TOTAL COST PER UNIT DELIVERED TO THE CITY OF LODI: $19,675.00, PLUS TAX AND TIRE FEE.
FACTORY FLEET ORDERED UNITS.
Thanks,
Mike Makin
Internet Sales
Lodi Chrysler Dodge Jeep Ram
1255 S. Beckman Road
Lodi, CA 95342
Office 209.263.3999 Cell 209.202.0252
mike@lodicdjr.com
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8. APPROVAL SIGNATURES
Deputy City Manager/lnternal Services Manager Date
Submit completed form to the Budget Division with any required documentatjon.
Final approval will be provided in electronic copy format.
clw oF LoDl
APFROPRIATION ADJUSTMENT REQUEST
TO:lnternal Services Dept. - Budqet Division
3. FROM Dennis Canright, Building Official 5. DATE 10t1t14
4. DEPARTMENT/DlVlSlON: Community DevelopmenUBuild¡nq Division
6. REQUEST ADJUSTMENT OF APPROPRIATIO}¡ AS LISTED BELOW
FUND #BUS. UNIT #ACCOUNT #ACCOUNT TITLE AMOUNT
^
SOURCE OF
FINANCING
'120 3205 Fund Balance $21,500.00
B.
USE OF
FINANCING
120 1200451 7851 Vehicles & Equipment $21,500.00
7. REQUEST 15 ¡r,lADE TO FUND THE FOLLOWING PROJECT NOT INCLUDED lN THE CURRENT tsUDGET
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. lf you need more space, use an additionaf sheet and attach to this form.
Purchase a 2015 Jeep Patriot from Lodi Chriysler Dodge Jeep Ram which was a better deal than Swift Superstore under
WSCA-NASPO Contract Number 1-14-23-23 A-G for the Building lnspection Division. This vehicle will replace an existing
truck (03-079) which has become cost prohibitive to maintain.
lf Council has authorized the appropriation adjustment, complete the following:
Meeting Date:Res No:Attach copy of resolution to this form
Department Head Signature:
RESOLUTTON NO. 2014-183
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO PURCHASE A 2015 JEEP PATRIOT FROM LODI
CHRYSLER DODGE JEEP RAM FOR THE BUILDING INSPECTION
DIVISION, AND FURTHER APPROPRIAÏING FUNDS
ABSENT
ABSTAIN
WHEREAS, the Building Division is requesting the replacement of an existing
vehicle; and
WHEREAS, the 2015 Jeep Patriot from Lodi Chrysler Dodge Jeep Ram will fit
the needs of the division; and
WHEREAS, the funds in the amount of $44,901 .27 are available in the Vehicle
and Equipment account 1200451.7851; and
WHEREAS, the total amount needed for the purchase of the vehicle is just under
$21,500.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to purchase a 2015 Jeep Patriot from Lodi Chrysler Dodge
Jeep Ram for the Building Division, in an amount not to exceed $21,500; and
BE lT FURTHER RESOLVED, that funds in the amount of $21,500 be
appropriated from the Vehicle and Equipment account for this purchase.
Dated: October 1,2014
I hereby certify that Resolution No. 2014-183 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held October 1,2014, by the
following vote:
AYES COUNCIL MEMBERS - Hansen, Johnson, Mounce, and
Nakanishi
NOES COUNCIL MEMBERS - None
COUNCIL MEMBERS - Mayor Katzakian
COUNCIL MEMBERS - None
NNI
2014-183
ity Clerk