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HomeMy WebLinkAboutAgenda Report - September 3, 2014 C-09AGENDA ITEM cq Crrv on Loor CouNcrr-, CovTMUNICATToN TM AGENDA TITLE: MEETING DATE: September 3,2014 PREPARED BY: Electric Utility Director Adopt Resolution Authorizing the City Manager to Execute Professional Services Agreement with Cooper Compliance of El Dorado Hills for SharePoint Development Services ($44,000) RECOMMENDED ACTION Adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with Cooper Compliance of El Dorado Hills for SharePoint development services in an amount not to exceed $44,000. BACKGROU ND IN FORMATION Cooper Compliance developed a data management system for Lodi's Electric Utility (LEU) to satisfy North American Electric Reliability Corporation (NERC) requirements. This data management system provided the necessary documentation for the NERC audits. Although NERC compliance is no longer an immediate need due to LEU's NERC status being recently de-activated, the SharePoint data management system remains a valuable tool since LEU's NERC registration could be re-activated at any time. This SharePoint system can also be expanded to accommodate inspection procedures and records as recommended by the California Public Utilities Commission General Orders 168 and 174,which are considered good utility practices. Utilizing the existing SharePoint data management system is also an efficient method to record this additional doumentation since staff is already proficient in its use. Staff recommends executing a new agreement with Cooper Compliance to expand the development of the SharePoint maintenance, testing and inspection record management system. FISCAL IMPAGT: The total cost of the contract is an amount not exceed 944,000. FUNDING AVAILABLE: lncluded inFY2014l15 Budget Account No. 160612.7323 Jordan Deputy City nternal rS \ Director h PREPARED BY: EAI(/JLM/lst Electric Utility Director Jules L. Marchesseault, Engineering and Operations Manager APPROVED: City Manager AGREEMENT FOR PROFESSIONAL SERVICES ARTICLE I PARTIES AND PURPOSE Section l.l Parties THIS AGREEMENT is entered into on ,2014, by and between the CITY oF LoDl, a municipal corporation (hereinafter "clrY"), and cooper compliance (hereinafter "CONTRACTOR'). Section 1.2 Purpose CITY selected the CONTRACTOR to provide the services required in accordance with attached Scope of Services, Exhibit A, attached and incorporated by this reference. CITY wishes to enter into an agreement with CONTRACTOR for SharePoint Development Services (hereinafter "Project") as set forth in the Scope of Services attached here as Exhibit A. CONTRACTOR acknowledges that it is qualified to provide such services to CITY. scoiÈTlcsleKrces Section2.l r"oo"orr"*,""f CONTRACTOR, for the benefit and at the direction of CITY, shall perform the Scope of Services as set forth in Exhibit A. Section 2.2 Time For Gommencement and Gompletion of Work CONTRACTOR shall commence work pursuant to this Agreement, upon receipt of a written notice to proceed from CITY or on the date set forth in Section 2.6, whichever occurs first, and shall perform all services diligently and complete work under this Agreement based on a mutually agreed upon timeline or as othenryise designated in the Scope of Services. CONTRACTOR shall submit to CITY such reports, diagrams, drawings and other work products as may be designated in the Scope of Services. CONTRACTOR shall not be responsible for delays caused by the failure of CITY staff to provide required data or review documents within the appropriate time frames. The review time by CITY and any other agencies involved in the project shall not be counted against CONTRACTOR's contract performance period. Also, any delays due to weather, vandalism, acts of God, etc., shall not be counted. CONTRACTOR shall remain in contact with reviewing agencies and make all efforts to review and return all comments. Section 2.3 Meetinqs CONTRACTOR shall attend meetings as may be set forth in the Scope of Services. Section 2.4 Staffins CONTRACTOR acknowledges that CITY has relied on CONTRACTOR's capabilities and on the qualifications of CONTRACTOR's principals and staff as identified in its proposal to CITY. The Scope of Services shall be performed by CONTRACTOR, unless agreed to othenryise by CITY in writing. CITY shall be notified by CONIRACTOR of any change of Project Manager and CITY is granted the right of approval of all original, additional and replacement personnel at CITY's sole discretion and shall be notified by CONTRACTOR of any changes of CONTRACTOR's project staff prior to any change. CONTRACTOR represents it is prepared to and can perform all services within the Scope of Services (Exhibit A) and is prepared to and can perform all services specified therein. CONTRACTOR represents that it has, or will have at the time this Agreement is executed, all licenses, permits, qualifications, insurance and approvals of whatsoever nature are legally required for CONTRACTOR to practice its profession, and that CONTRACTOR shall, at its own cost and expense, keep in effect during the life of this Agreement all such licenses, permits, qualifications, insurance and approvals, and shall indemnify, defend and hold harmless CITY against any costs associated with such licenses, permits, qualifications, insurance and approvals which may be imposed against CITY under this Agreement. Section2.S Subcontracts Unless prior written approval of CITY is obtained, CONTRACTOR shall not enter into any subcontract with any other party for purposes of providing any work or services covered by this Agreement. Section 2.6 Term The term of this Agreement commences on September 3, 2014 and terminates upon the completion of the Scope of Services or on June 30, 2015, whichever occurs first. "ofiËI',Îhïo* Section3.l Gompensation CONTRACTOR's compensation for all work under this Agreement shall conform to the provisions of the Fee Proposal, attached hereto as Exhibit B and incorporated by this reference. CONTRACTOR shall not undertake any work beyond the scope of this Agreement unless such additionalwork is approved in advance and in writing by CITY. Section 3.2 Method of Pavment CONTRACTOR shall submit invoices for completed work on a monthly basis, or as othenrvise agreed, providing, without limitation, details as to amount of hours, individual performing said work, hourly rate, and indicating to what aspect of the Scope of Services said work is attributable. CONTRACTOR's compensation for all work under this Agreement shall not exceed the amount of the Fee Proposal. Section 3.3 Gosts The Fee Proposal shall include all reimbursable costs required for the performance of the Scope of Services. Payment of additional reimbursable costs considered to be over and above those inherent in the original Scope of Services shall be approved in advanced and in writing, by CITY. Section 3.4 Auditins CITY reserves the right to periodically audit all charges made by CONTRACTOR to CITY for services under this Agreement. Upon request, CONTRACTOR agrees to furnish CITY, or a designated representative, with necessary information and assistance needed to conduct such an audit. CONTRACTOR agrees that CITY or its delegate will have the right to review, obtain and copy all records pertaining to performance of this Agreement. CONTRACTOR agrees to provide CITY or its delegate with any relevant information requested and shall permit CITY or its delegate access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this requirement. CONTRACTOR further agrees to maintain such records for a period of three (3) years after final payment under this Agreement. ",r" r.rofiËl8å=,åou,r,o*, Section4.l Nondiscrimination ln performing services under this Agreement, CONTRACTOR shall not discriminate in the employment of its employees or in the engagement of any sub CONTRACTOR on the basis of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, age, or any other criteria prohibited by law. Section 4.2 ADA Compliance ln performing services under this Agreement, CONTRACTOR shall comply with the Americans with Disabilities Act (ADA) of 1990, and all amendments thereto, as well as all applicable regulations and guidelines issued pursuant to the ADA. Section 4.3 lndemnification and Responsibilitv for Damase CONTRACTOR to the fullest extent permitted by law, shall indemnify and hold harmless CITY, its elected and appointed officials, directors, officers, employees and volunteers from and against any claims, damages, losses, and expenses (including reasonable attorney's fees and costs), arising out of performance of the services to be performed under this Agreement, provided that any such claim, damage, loss, or expense is caused by the negligent acts, errors or omissions of CONTRACTOR, any subcontractor employed directly by CONTRACTOR, anyone directly or indirectly employed by any of them, or anyone for whose acts they may be liable, except those injuries or damages arising out of the active negligence, sole negligence, or sole willful misconduct of the City of Lodi, its elected and appointed officials, directors, officers, employees and volunteers. CITY may, at its election, conduct the defense or participate in the defense of any claim related in any way to this indemnification. lf CITY chooses at its own election to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification, CONTRACTOR shall pay all of the costs related thereto, including without limitation reasonable attorney fees and costs. The defense and indemnification obligations required by this Agreement are undertaken in addition to, and shall not in any way be limited by the insurance obligations set forth herein. Section 4.4 No Personal Liabilitv Neither the City Council, nor any other officer or authorized assistant or agent or City employee shall be personally responsible for any liability arising under this Agreement. Section 4.5 Responsibilitv of GITY CITY shall not be held responsible for the care or protection of any material or parts of the work described in the Scope of Services prior to final acceptance by CITY, except as expressly provided herein. Section 4.6 lnsurance Requirements for CONTRACTOR CONTRACTOR shall take out and maintain during the life of this Agreement, insurance coverage as set forth in Exhibit C attached hereto and incorporated by this reference. Section 4.7 Successors and Assiqns CITY and CONTRACTOR each bind themselves, their partners, successors, assigns, and legal representatives to this Agreement without the written consent of the others. CONTRACTOR shall not assign or transfer any interest in this Agreement without the prior written consent of CITY. Consent to any such transfer shall be at the sole discretion of CITY. Section 4.8 Notices Any notice required to be given by the terms of this Agreement shall be in writing signed by an authorized representative of the sender and shall be deemed to have been given when the same is personally served or upon receipt by express or overnight delivery, postage prepaid, or three (3) days from the time of mailing if sent by first class or certified mail, postage prepaid, addressed to the respective parties as follows: To CITY:City of Lodi 221 West Pine Street P.O. Box 3006 Lodi, CA 95241-1910 Attn: Jay Marchesseault, Eng. & Ops Manager To CONTRACTOR: Cooper Compliance 2201 Francisco Dr., Suite 140-230 El Dorado Hills, CA 95762 Attn: Mary Jo Cooper Section 4.9 Gooperation of CITY CITY shall cooperate fully and in a timely manner in providing relevant information it has at its disposal relevant to the Scope of Services. Section 4.10 CONTRACTOR is Not an Emplovee of GITY CONTRACTOR agrees that in undertaking the duties to be performed under this Agreement, it shall act as an independent contractor for and on behalf of CITY and not an employee of CITY. CITY shall not direct the work and means for accomplishment of the services and work to be performed hereunder. CITY, however, retains the right to require that work performed by CONTRACTOR meet specific standards without regard to the manner and means of accomplishment thereof. Section 4.ll Termination CITY may terminate this Agreement, with or without cause, by giving CONTRACTOR at least ten (10) days written notice. Where phases are anticipated within the Scope of Services, at which an intermediate decision is required concerning whether to proceed further, CITY may terminate at the conclusion of any such phase. Upon termination, CONTRACTOR shall be entitled to payment as set forth in the attached Exhibit B to the extent that the work has been performed. Upon termination, CONTRACTOR shall immediately suspend all work on the Project and deliver any documents or work in progress to CITY. However, CITY shall assume no liability for costs, expenses or lost profits resulting from services not completed or for contracts entered into by CONTRACTOR with third parties in reliance upon this Agreement. Section 4.12 Confidentialitv CONTRACTOR agrees to maintain confidentiality of all work and work products produced under this Agreement, except to the extent otherwise required by law or permitted in writing by CITY. CITY agrees to maintain confidentiality of any documents owned by CONTRACTOR and clearly marked by CONTRACTOR as "Confidential" or "Proprietary", except to the extent otherwise required by law or permitted in writing by CONTRACTOR. CONTRACTOR acknowledges that CITY is subject to the California Public Records Act. Section 4.13 Applicable Law, Jurisdiction, Severabilitv. and Attornev's Fees This Agreement shall be governed by the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be venued with the San Joaquin County Superior Court. lf any part of this Agreement is found to conflict with applicable laws, such part shall be inoperative, null, and void insofar as it is in conflict with said laws, but the remainder of this Agreement shall be in force and effect. ln the event any dispute between the parties arises under or regarding this Agreement, the prevailing party in any litigation of the dispute shall be entitled to reasonable attorney's fees from the party who does not prevail as determined by the San Joaquin County Superior Court. Section 4.14 Gitv Business License Requirement CONTRACTOR acknowledges that Lodi Municipal Code Section 3.01.020 requires CONTRACTOR to have a city business license and CONTRACTOR agrees to secure such license and pay the appropriate fees prior to performing any work hereunder. Section 4.15 Gaptions The captions of the sections and subsections of this Agreement are for convenience only and shall not be deemed to be relevant in resolving any question or interpretation or intent hereunder. Section 4.16 lnteqration and Modification This Agreement represents the entire understanding of CITY and CONTRACTOR as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing, signed by both parties. Section 4.17 Gontract Terms Prevail All exhibits and this Agreement are intended to be construed as a single document. Should any inconsistency occur between the specific terms of this Agreement and the attached exhibits, the terms of this Agreement shall prevail. Section 4.18 Severabilitv Ïhe invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. Section 4.19 Ownership of Documents All documents, photographs, reports, analyses, audits, computer media, or other material documents or data, and working papers, whether or not in final form, which have been obtained or prepared under this Agreement, shall be deemed the property of CITY. Upon CITY's request, CONTRACTOR shall allow CITY to inspect all such documents during CONTRACTOR's regular business hours. Upon termination or completion of services under this Agreement, all information collected, work product and documents shall be delivered by CONTRACTOR to CITY within ten (10) calendar days. CITY agrees to indemnify, defend and hold CONTRACTOR harmless from any liability resulting from CITY's use of such documents for any purpose other than the purpose for which they were intended. Section 4.20 AuthoriW The undersigned hereby represent and warrant that they are authorized by the parties to execute this Agreement. Section 4.21 Federal Transit Fundins Conditions n lf the box at left is checked, the Federal Transit Funding condítions attached as Exhibit D apply to this Agreement, ln the event of a conflict between the terms of this Agreement or any of its other exhibits, and the Federal Transit Funding Conditions, the Federal Transit Funding Conditions will control, lN wlrNEss WHEREOF, ctw and coNTRAcroR have executed thie Agreement as of the date llrst above written. CITY OF LODI, a municipal corporation ATTEST: JENNIFER M, ROBISON City Clerk APPROVED AS TO FORM: JANICE D. MAGDICH, City Attorney STEPHEN SCHWABAUER City Manager Cooper Compliance By:By: Name: Mary Jo Cooper Title: President Attachments: Exhibit A - Scope of Services ExhibitB-FeeProposal Exhlbit C - lneurance Requirements Exhiblt D - Federal Tranett Funding Gonditions (if appticabte) FundingSource: 160612.T929 (Buetness Unit & Account No.) Doc lD: CA:Rev.07.2014 (lä;ff** www-coopêrcompliance.com 2201 Francisco Dr., Suite 14G230 El Dorado Hills, CA 95762 91 6.933.3963 Work Scope and Cost for Cooper Compliance Corp Professional Services Iuly 25,2014 Dear Ms. Elizabeth Kirkley, Cooper Compliance Corp. (Cooper) is pleased to offer the City of Lodi Electric Utility deparünent our continued professional services. Our proposed services includes designing, supporting, and monitoring a SharePoint system to gather maintenance, testing, and inspection records for all equipment. Exhibit A provides the Scope of Work and Exhibit B provides the Fee Schedule. We thank you for your business and look forward to continuing to provide professional support to the City of Lodi. ExhibitA - Scope of Work Development and support of SharePoint maintenance, testing, and inspeetion record management systen Cooper has designed a SharePoint solution for recording and managing compliance with the NERC Reliability Standards associated with PRC-oo8 and PRC-oo5. The SharePoint site is used to record and monitor compliance. Automatic emails are sent when records are not recorded in a timeþ manner. The Citywishes to expand the SharePoint to include monitoring and tracking of other maintenance, testing, and inspection of the City s equipment. In particular the City wishes to ensure compliance witb the CPUC Order General Order r74 filing. The City currently utilizes a Microsoft Access database to maintain these records. A transition to SharePoint for logging the maintenance records provides the following benefits: . Records are backed up and recoverable. The Access database currently used could become unstable, which is a common downside to using Äccess as a standalone product. A comrption in the database could cause loss of historical records.. SharePoint works with worldows that will send automated reminders to ensure timely maintenance.. SharePoint has the ability for technicians to record work remotely while immediately synchronizing with the internet.r As a future project, Cooper ean build a SharePoint application that will allowthe Cþ to automatically record inspections. The price of this project is not included within this proposal. Cooper Compliance will build SharePoint forms to emulate the existing Microsoft Access Database forms to keep the user experience from changing. We will work with Iodi's staffto implement any enhancements identified during the project kickoffthat better ensure the program meets all needs. €fi;nr¿,rce www.coopercompliance.com 2201 Francisco Dr., Suite 140-230 El Dorado Hills, CA 95762 916.933.3963 ExhibitB-FeeSchedule The table below provides the cost for professional services described in this scope of work for a t}ree year period. Ðescription Fixed Price o Development of SharePoint maintenance, testing, and inspection record management system This project is considered complete once all initial design requests have been implemented, tested, and accepted. $8,000 fixed one-time charge r Support system T&M Not to exceed $12,000/yr Total professional services not to exceed for 3 years $44,000 Time & Material G&IvÐ Cooper shall maintain a log for all time and materials spent for the T&M services that shall be provided with the monthly invoice. Our rates are listed below: Title Rate President Marv Jo Cooper)$23Slhour Director $190/hour Senior / Manaeer $165/horn Analyst $125lhour Administrative Suooort $ 9O/trour Note l: Estimated travel cost per year is approximately $1,500. Travel and living expenses Travel and living expenses other are to be reimbursed at the US General Services Administration Physical Yea¡ Per Diem rate for the location in which the work is performed and may, at the sole discretion of Cooper, include al5%o processing fee. Cooper shall invoice at the beginning of each month in the amount described above. Purchase Orders should be forwarded to: Ms. Mary Jo Cooper Cooper Compliance 1745 Dorado Ridge Trail El Dorado Hills, CA 95762 EXHIBIT C lnsurance Reouirements for Gonsultant The Consultant shall take out and maintain during the life of this Agreement, insurance coverage as listed below. These insurance policies shall protect Consultant and any subcontractor performing work covered by this Agreement from claims for damages for personal injury, including accidental death, as well as from claims for property damages, which may arise from Consultant's operations under this Agreement, whether such operations be by Consultant, or by any subcontractor, or by anyone directly.or indirectly employed by either of them, and the amount of such insurance shall be as follows: 1. COMPREHENSIVEGENERALLIABILITY $1,000,000 Each Occurrence $2,000,000 Aggregate 2. COMPREHENSIVEAUTOMOBILELIABILITY $1,000,000 Each Occurrence Such insurance shall cover liability arising out of any vehicle (including, owned, hired and non-hired vehicles) operated in performing any and all services pursuant to this Agreement. Coverage shall be written on ISO form CA 00 01 12 90, or a later version of this form, or an equivalent form providing equivalent liability coverage. 3. PROFESSIONAL LIABILITY / ERRORS AND OMISSIONS $1,000,000 Each Occurrence All limits are to be designated strictly for the City of Lodi, its elected and appointed boards, commissions, officers, agents, employees, and volunteers. All deductibles or self-insured retentions (SlR) must be disclosed to City's Risk Manager for approval and shall not reduce the limits of liability set forth hereinabove. lnsurance policies containing any deductible or SIR provlsion shall provide, or be endorsed to provide, that the deductible or SIR may be satisfied by either the Named lnsured(s) or the City of Lodi. It is required that any available insurance proceeds broader than or in excess of the specified minimum ¡nsurance coverage requirements and/or limits set forth above, shall be available to City as an additional insured. Furthermore, the requirements for coverage and limits shall be (i) the minimum coverage and limits specified in these insurance requirements; or (ii) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the Consultant; whichever is greater. Consultant agrees and stipulates that any insurance coverage provided to the City of Lodi shall provide for a claims period following termination of coverage which is at least consistent with the claims period or statutes of limitations found in the California Tort Claims Act (California Government Code Section 810 et seq.). A copy of the certificate(s) of insurance with the following endorsements shall be furnished to the City: (a) Additional Named lnsured Endorsement Pursuant to a separate endorsement (lSO form CG 2010 (11185) or equivalent form) such insurance as is afforded by this policy shall also apply to the City of Lodi, its elected and appointed boards, commissions, offìcers, agents, employees, and volunteers as additional named insureds. (b) Primary and Non-Contributorv lnsurance Endorsement Additional insurance coverage under the Consultant's policy shall be "primary and non-contributory" and will not seek contribution from City's insurance or self-insurance and shall be at least as broad as ISO form CG 20 01 04 13. NOTE: (1) The street address of the CITY OF LODI must be shown along with (a) and (b) above: 221 West Pine Street, Lodi, California, 95240; (2) The insurance certificate must state, on its face or as an endorsement, a description of the proiect that it is insuring. Pagel lof2pages Risk: rev.03.2014 I nsu rance Requirements for Consu ltant (contin ued) (c) Limits of Coveraqe The limits of insurance coverage required may be satisfied by a comb¡nation of primary and umbrella or excess insurance. Any umbrella or excess insurance of Consultant shall contain, or be endorsed to contain, a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City's own insurance or self-insurance shall be called upon to protect the City as a named insured. (d) Severabilitv of lnterest Clause The term "insured" is used severally and not collectively, but the inclusion herein of more than one insured shall not operate to increase the limit of the company's liability. (e) Notice of Cancellation or Chanoe in Coveraqe Endorsement This policy may not be canceled nor the coverage reduced by the company without 30 days' prior written notice of such cancellation or reduction in coverage to the Risk Manager, City of Lodi, 221 West Pine St., Lodi, cA 95240. (0 Continuitv of Coveraoe All policies shall be in effect on or before the fìrst day of the Term of this Agreement. At least thirty (30) days prior to the expiration of each insurance policy, Consultant shall furnish a certifìcate(s) showing that a new or extended policy has been obtained which meets the minimum requirements of this Agreement. Consultant shall provide proof of continuing insurance on at least an annual basis during the Term. lf Consultant's insurance lapses or is discontinued for any reason, Consultant shall immediately notify the City and immediately obtain replacement insurance. (S) Failure to Complv lf Consultant fails or refuses to obtain and maintain the required insurance, or fails to provide proof of coverage, the City may obtain the insurance. Consultant shall reimburse the City for premiums paid, with interest on the premium paid by the City at the maximum allowable legal rate then in effect in California. The City shall notify Consultant of such payment of premiums within thirty (30) days of payment stating the amount paid, the name(s) of the insurer(s), and rate of interest. Consultantshall paysuch reimbursementand interest on the first (1") day of the month following the City's notice. Notwithstanding and other provision of this Agreement, if Consultant fails or refuses to obtain or maintain insurance as required by this agreement, or fails to provide proof of insurance, the City may terminate this Agreement upon such breach. Upon such termination, Consultant shall immediately cease use of the Site or facilities and commence and diligently pursue the removal of any and all of its personal property from the site or facilities. (h) Qualifledlnsurer(s) All insurance required by the terms of this Agreement must be provided by insurers licensed to do business in the State of California which are rated at least "A-, Vl" by the AM Best Ratings Guide, and which are acceptable to the City. Non-admitted surplus lines carriers may be accepted provided they are included on the most recent list of California eligible surplus lines insurers (LESLI list) and otherwise meet City requirements. Workers Compensation lnsurance The Consultant shall take out and maintain during the life of this Agreement, Worker's Gompensation lnsurance for all of Consultant's employees employed at the site of the project and, if any work is sublet, Consultant shall require the subcontractor similarly to provide Workeds Gompensation lnsurance for all of the lattefs employees unless such employees are covered by the protection afforded by the Consultant. ln case any class of employees engaged in hazardous work under this Agreement at the site of the project is not protected under the Workeds Compensation Statute, the Consultant shall provide and shall cause each subcontractor to provide insurance for the protection of said employees. A waiver of subrogation is required for workers compensation insurancæ. This policy may not be canceled nor the coverage reduced without 30 days' prior written not¡ce of such cancellation or reduction in coverage to the Risk Manager, City of Lodi, 221 West Pine St., Lodi, CA 95240. NOTE: The City reserves the right to obtain a full certified copy of any insurance policy or endo¡sements required. Failure to exercise this right shall not constitute a waiver of the Gity's right to exercise after the effective date. Page2 | of2 pages Risk: rev.03.2014 RESOLUTION NO. 201 4-166 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH COOPER COMPLIANCE, OF EL DORADO HII-LS, FOR SHAREPOINT DEVETOPMENT SERVICES IN AN AMOUNT NOT TO EXCEED $44,OOO WHEREAS, Cooper Compliance developed a data management system for Lodi's Electric Utility (LEU) to satisfy North American Electric Reliability Corporation (NERC) requirements; and WHEREAS, this data management system provided the necessary documentation for the NERC audits; and WHEREAS, although NERC compliance is no longer an immediate need due to LEU's NERC status being recently de-activated, the SharePoint data management system remains a valuable tool if NERC registration becomes necessary once again in the future; and WHEREAS, this SharePoint system can also be expanded to accommodate inspection procedures and records as recommended by the California Public Utilities Commission General Orders 168 and 174,which are considered good utility practices; and WHEREAS, staff recommends executing a new agreement with Cooper Compliance to expand the development of the SharePoint maintenance, testing, and inspection record management system; and WHEREAS, funding is included in Fiscal Year 2014/15 Budget Account Numbers 160612.7323. NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a Professional Services Agreement with Cooper Compliance, of El Dorado Hills, with administration by the Electric Utility Director in an amount not to exceed $44,000. Dated: September 3, 2014 ============ = == ====== == == ====== === ===== ======= == == === ========== ====== = == I hereby certify that Resolution No. 2014-166 was passed and adopted by the City Council of the City of Lodi in a regular meeting held September 3, 2014, by the following vote: AyES: COUNCIL MEMBERS - Johnson, Nakanishi, and Mayor Katzakian NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Hansen and Mounce ABSTAIN: COUNCIL MEMBERS - None NIFE City Clerk 2014-166 BISON