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HomeMy WebLinkAboutAgenda Report - August 6, 2014 I-06AGENDA I r*f-b Crrv oF LoDr Cout ¡cr ¡- ConnM uNrcATroN AGENDA TITLE: MEETING DATE: SUBMITTED BY: Adopt a Resolution Approving Revisions to the Job Description and Salary Range for the Position of Construction Project Manager August 6,2014 Human Resources Manager RECOMMENDED ACTION: Adopt resolution approving revisions to the job description and salary range for the position of Construction Project Manager BACKGROUND INFORMATION: Over the last several years, the City has experienced attrition through retirements and resignations, resulting in numerous unfunded and vacant positions across the City. Staff members have been assigned additional duties and tasks; as such, some may be performing higher level work. Consequently, the Human Resources division has experienced an increase in requests for job reclassification studies Upon request of the Lodi City Mid-Management Association (LCMMA), Human Resources conducted a review and analysis of the Construction Project Manager position in the Public Works Department. This analysis included discussions with the incumbent and the Public Works Director, as well as a review of the current job description, job duties being performed and salary information. Based on the review, it was determined that the incumbent is performing supervisorial duties (i.e., writing performance evaluations, planning, training, and reviewing the work of subordinate staff) that are not currently listed in the job description and were previously performed by a since retired Senior Civil Engineer. ln addition, the Construction Project Manager assumed responsibility for project management for the Parks Division and Public Works roadway and utility projects that were previously performed by the Senior Civil Engineer. Upon the retirement of the Senior Civil Engineer, these additional duties have been assigned to the Construction Project Manager. The City wishes to amend the job description to include the additional duties and responsibilities that are currently being performed and to amend the salary schedule to provide compensation for these additional duties. After discussions with and concurrence from LCMMA, staff requests Council approve the job description and salary range for Construction Project Manager ($7t,gSS - $87,340) which is approximately 13 percent above the current salary effective March 3, 2014. This job description will remain within the LCMMA Bargaining Unit. FISCAL IMPACT:about $12,500 annually will result from theA net increase of reclassif ication. FUNDING AVAILABLE: Absorbed within existi ng riations of the Public Works Department. Adele Post, Human Resources Manager Jordan Ayers, Deputy City nager APPROVED: n Sch City Manager JS-CONSTRUCTION PROJECT MANAGERFINAL.DOC CITY OF LODI January 2, 2002 Amended July 16, 2014 CONSTRUCTION PROJECT MANAGER DEFINITION Under general direction, plans, organizes, and supervises work in connection with location, design, construction, inspection, and maintenance of major public works projects; administers construction contracts and coordinates projects including all phases from planning to project construction; performs related duties as required. SUPERVISION EXERCISED AND RECEIVED This position receives general direction from the Public Works Director. It also provides technical assistance to Public Works Engineering, Facilities Services staff, and other departments. It provides supervision and direction over construction services/inspection staff and contract firms and direct supervision over assigned professional, technical and clerical personnel. EXAMPLES OF DUTIES Duties may include, but are not limited to, the following: • Coordinates space needs planning and facility design to ensure City needs are met; • May be assigned to work in the capacity of Caltrans Local Resident Engineer on complex federally funded construction projects including, but not limited to, contract management, inspection oversight, and progress payment requests; • Oversees work of contractors for conformance with plans and specifications; • Schedules and/or conducts appropriate complex inspections to maintain project schedules; • Coordinates work of contractors and supervises work of Public Works staff regarding construction and inspections; • Coordinates owner-supplied materials, equipment, and other contracts with construction; • Reviews plans and specifications prior to bid and construction for errors and omissions, constructibilityconstructability and coordination,; makes recommendations for revisions and improvements; • Coordinates the receipt, transmission, tracking, and review of submittals from contractors to appropriate design consultants and/or City departments in conformance with contract requirements; Formatted: Font: (Default) Arial CITY OF LODI Page Page 2 of 44 of 3 Construction Project Manager Formatted: Font: Not Bold Formatted: Font: Not Bold • Prepares, receives and reviews Requests for Proposals (RFP), participates in the selection of contractors, prepares Council communications and documentation pertaining to RFP; • Receives, transmits, tracks, drafts and reviews Requests for Information (RFI) from architect and contractor to appropriate design consultant and/or City Department for validity and cost impacts; • Coordinates with contractors, any requests for changes and pricing proposals and negotiates costs; • Develops, updates and processes specifications, bid documents and contracts to be project specific; • Negotiates and resolves disputes and complaints that arise from construction projects; investigates complaints and recommends corrective action as necessary to resolve complaints; • Responds to requests from the public, contractors, and other City personnel; • Observes safety conditions on work sites and notifies appropriate parties of safety deficiencies; • Prepares and writes all general correspondence and Council Communications related to construction project activities; prepares special reports and studies requested by the Public Works Director; • Makes Council presentations related to projects under his/her responsibility; • Coordinates weekly project meetings with owner, contractor and architect team, also maintains and distributes minutes; • Assists City staff regarding the operation of new facility features for an easy transition after construction; • Verifies and processes contractors request for payments on construction projects; • Prepares project budget estimates; • Plans, supervises, trains, directs and evaluates the work of subordinate staff. MINIMUM QUALIFICATIONS Knowledge of: • Construction drawing (blue print) and specification reading, including civil, landscaping, architectural, structural, mechanical, plumbing, and electrical; • Construction scheduling and sequencing; • Computer scheduling programs (Primavera, Microsoft project, etc.); • Contract administration and applicable laws; • Principles of management and supervision; • Types of construction, building systems, and equipment; • Record keeping, report writing and filing; • Safety principles, practices and procedures; Formatted: Font: (Default) Arial Formatted: Font: (Default) Arial CITY OF LODI Page Page 3 of 44 of 3 Construction Project Manager Formatted: Font: Not Bold Formatted: Font: Not Bold • Basic municipal accounting and budgeting practices. Ability To: • Read "Critical Path Method" (CPM) construction schedules; • Read, interpret and apply construction drawings, specifications and building code reference materials to a construction project; • Plan, coordinate and supervise personnel, equipment, and contractors daily to ensure proper coordination of activities within various construction sites; • Work independently with minimum direct supervision; • Design, prepare, and review plans, specifications and engineer's estimates on Public Works projects; • Perform calculations for determining percent of work completed, change order pricing, and other related mathematical calculations; • Maintain work records and construction logs for accurate tracking of essential construction documents; • Communicate clearly and concisely both orally and in writing; • Use and operate personal computer and related software; • Establish and maintain cooperative and effective relationships with employees, contractors, the general public, and officials of other governmental agencies; EDUCATION AND EXPERIENCE Any combination of education and experience that would likely produce the qualifying knowledge and ability. A typical combination is: Education: Equivalent to completion of high school, supplemented by course work in public administration, engineering, construction or a related field. Associate’s degree from an accredited college with major course work in civil engineering, construction technology or related field is desirable. Experience: Three years of increasing responsible work experience in construction or inspection and other Public Works activities, two years of which were in an administrative or supervisory capacity. LICENSES AND CERTIFICATES • Possession of a valid Driver’s License (class C) issued from the California Department of Motor Vehicles. Formatted: Font: (Default) Arial Formatted: Font: (Default) Arial Formatted: Font: (Default) Arial Formatted: Font: (Default) Arial Formatted: Font: (Default) Arial CITY OF LODI Page Page 4 of 44 of 3 Construction Project Manager Formatted: Font: Not Bold Formatted: Font: Not Bold Working Conditions Environmental Conditions Exposure to safety hazards including noise, fumes or odors, dusts or gases, chemicals, toxic materials, oil, and a variety of construction and mechanical machinery. Physical Conditions Functions may require maintaining physical condition necessary to see well enough to read, write and make observations, operate hand tools, vehicles and equipment; hear well enough to converse on the radio, telephone and in person; bodily mobility to occasionally walk, bend, kneel, reach, stand, crouch or climb; operate assigned equipment and vehicles and perform manual labor for occasional periods; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; ability to tolerate extreme fluctuations in temperature, noise, dust, and all types of weather and temperature conditions; while performing essential functions and be able to lift equipment as necessary. FLSA status: Exempt Formatted: Font: (Default) Arial RESOLUTION NO. 2014-144 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING REVISED JOB DESCRIPTION AND SALARY RANGE FOR THE POSITION OF CONSTRUCTION PROJECT MANAGER ========= = == = == = === == = = == === ===== ====== = === == == = ======= === = = -- - - -- NOW, THEREFORE, BE lT RESOLVED that the Lodi city council does hereby approve reviàed job description for the position of Construction Project Manager as attached hereto marked Exhibit A; and BE lT FURTHER RESOLVED that the revised salary range for construction Project Manager is hereby approved and shall be as follows: CONSTRUCTION PROJECT MANAGER B c $5,987.90 $6,287.30 $6,601.66 $6,931.74 $7,278'33 Dated. August 6,2014 ================================================================== I hereby certify that Resolution No. 2014-144 was passed and adopted by the Lodi City Counô¡l in a regular meeting held August6,2014 by the following vote: AYES COUNCIL MEMBERS - Hansen, Johnson, Mounce, Nakanishi, and Mayor Katzakian NOES COUNCIL MEMBERS - None COUNCIL MEMBERS - None COUNCIL MEMBERS - None ABSENT: ABSTAIN pr'(rr¿rn* NIFE ROBISON Clerk 2014-144 CITY OF LODI January 2,2002 Amended July 1 6,2014 CONSTRUCTION PROJECT MANAGER DEFI ¡TION Under general direction, plans, organizes, and supervises work in connection with lojation, design, construction, inspection, and maintenance of major public works projects; aãministers construction contracts and coordinates projects including ail phases from planning to project construction; performs related duties as required. SUPERVIS¡ON EXERCISED AND RECEIVED This position receives general direction from the Public Works Director. lt also proviàes technical assistance to Public Works Engineering, Facilities Services staff, and other departments. lt provides supervision and direction over construction services/inspection staff and contract firms and direct supervision over assigned professional, technical and clerical personnel. EXAMPLES OF DUTIES Duties may include, but are not limited to, the following: . Coordinates space needs planning and facility design to ensure City needs are met; . May be assigned to work in the capacity of Caltrans Local Resident Engineer on ôomplex iederally funded construction projects including, but not limited to, contraci management, inspection oversight, and progress payment requests; . Oversees work of contractors for conformance with plans and specifications; . Schedules and/or conducts complex inspections to maintain project schedules; . Coordinates work of contractors and supervises work of Public Works staff regarding construction and inspections; . Coordinates owner-supplied materials, equipment, and other contracts with construction; . Reviews plans and specifications prior to bid and construction for errors and omissions, constructability and coordination, makes recommendations for revisions and imProvements; . Coordinates the receipt, transmission, tracking, and review of submittals from contractors to appropriate design consultants and/or City departments in conformance with contract requirements; r prepares, receives and reviews Requests for Proposals (RFP), participates in the selection of contractors, prepares Council communications and documentation Pertaining to RFP; CITY OF LODI Construction Proj ect Manager Page2 of 4 . Receives, transmits, tracks, drafts and reviews Requests for lnformation (RFl) from architect and contractor to appropriate design consultant andior City Department for validity and cost impacts; o Coordinates with contractors, any requests for changes and pricing proposals and negotiates costs; . Develops, updates and processes specifications, bid documents and contracts to be project specific; . Negotiates and resolves disputes and complaints that arise from construction projects; investigates complaints and recommends corrective action as necessary to resolve complaints; . Responds to requests from the public, contractors, and other City personnel; Observes safety conditions on work sites and notifies appropriate parties of safety deficiencies; . Prepares and writes all general correspondence and Council Communications related to construction project activities; prepares special reports and studies requested by the Public Works Director; . Makes Council presentations related to projects under his/her responsibility; . Coordinates weekly project meetings with owner, contractor and architect team, also maintains and distributes minutes; . Assists City staff regarding the operation of new facility features for an easy transition after construction ; . Verifies and processes contractors request for payments on construction projects; . Prepares project budget estimates; . Plans, supervises, trains, directs and evaluates the work of subordinate staff. LIFICATIONS Knowledqe of: ¡ Construction drawing (blue print) and specification reading, including civil, landscaping, architectural, structural, mechanical, plumbing, and electrical; . Construction scheduling and sequencing; . Computer scheduling programs (Primavera, Microsoft project, etc.); o Contract administration and applicable laws; o Principles of management and supervision; . Types of construction, building systems, and equipment; . Record keeping, report writing and filing; o Safety principles, practices and procedures; . Basic municipal accounting and budgeting practices. MINIMUM QU CITY OF LODI Construction Proj ect Manager Page 3 of 4 Abilitv To: . Read "Critical Path Method" (CPM) construction schedules; . Read, interpret and apply constructíon drawings, specifications and building code reference materials to a construction project; . Plan, coordinate and supervise personnel, equipment, and contractors daily to ensure proper coordination of activities within various construction sites; . Work independently with minimum direct supervision; . Design, prepare, and review plans, specifications and enginee/s estimates on Public Works projects; . Perform calculations for determining percent of work completed, change order pricing, and other related mathematical calculations, o Maintain work records and construction logs for accurate tracking of essential construction documents; . Communicate clearly and concisely both orally and in writing; . Use and operate personal computer and related software; . Establish and maintain cooperative and effective relationships with employees, contractors, the general public, and officials of other governmental agencies; D EXPERIENCE Any combination of education and experience that would likely produce the qualifying knowledge and ability. A typical combination is: Education: EDUCATION AN Equivalent to completion of high school, supplemented by course work in public administration, engineering, construction or a related fìeld. Associate's degree from an accredited colfege with major course work in civil engineering, construction technology or related field is desirable. Experience: Three years of increasing responsible work experience in construction or inspection and oti¡er Public Works activities, two years of which were in an administrative or supervisory capacity. LICENSES AND CERTIFICATES Possession of a valid Driver's License (class C) issued from the California Department of Motor Vehicles. a Workinq nditions CITY OF LODI Construction Proj ect Manager Page 4 of 4 Envi ronmental Conditions Exposure to safety hazards including noise, fumes or odors, dusts or gases, chemicals, toxic materials, oil, and a variety of construction and mechanical machinery. Physical Conditions Functions may require maintaining physical condition necessary to see well enough to read, write and make observations, operate hand tools, vehicles and equipment, hear well enough to converse on the radio, telephone and in person; bodiiy mobility to occasionally walk, bend, kneel, reach, stand, crouch or climb; operáte assigned equipment and vehicles and perform manual labor for occasional périods; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; ability to tolerate extreme fluctuations in temperature, noise, dust, and all types of weather and temperature conditions; while performing essential functions and be able to lift equipment as necessary. FLSA status: Exempt