HomeMy WebLinkAboutAgenda Report - August 6, 2014 C-10AGENDA ITEM c.tD
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AGENDA TITLE:
MEETING DATE:
PREPARED BY:
Adopt Resolution Awarding Contracts for Fire Station No. 2 Replacement Project to
Diede Construction, lnc., of Woodbridge, for Construction ($4,227,740) and
Neil O. Anderson and Associates, of Lodi, for Construction Testing and lnspection
Services ($150,000) and Appropriating Funds ($S,231,400)
August 6,2014
Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contracts for Fire Station No. 2
Replacement Project, to Diede Construction, lnc., of Woodbridge,
for construction, in the amount of 94,227,74e, and Neil O. Anderson
and Associates, of Lodi, for construction testing and inspection services, in the amount of $150,000, and
appropriating funds in the amount of $5,231,400.
BAGKGROUND INFORMATION: The project will replace the existing Fire Station No. 2 with a new
7,900-square-foot facility, complete with two apparatus bays, four
sleeping rooms, living areas, equipment storage, exercise room,
offices, public lobby and 1,80O-square-foot support vehicle storage building. Drawiñgs of the project site,
floor plan and elevations are attached for reference as Exhibit A. The projéct was designed and'O¡O to
allow for design/build of the building structural system. Staff is recommending Bid Alteinate No. 1 be
accepted. Bid Alternate No. 1 would replace all on-site asphalt paving with structural concrete pavement.
Concrete pavement will hold up to the weight and turning of the fire vehicles and decrease long{erm
maintenance costs. The cost of the alternate is $36,000 and is included in the requested awaid amount.
The project will also include numerous off-site improvements. The Public Works Department will take
advantage of the project timing to perform necessary improvements to area streets and utilities.
Neil O. Anderson and Associates will provide the required construction testing and inspection services for
this project.
Plans and specifications for this project were approved on Aprll2,2014. The City received the following
four bids for this project on June 26,2014. Diede Construction, lnc., has signed ihe required Local Hire
forms and will conform to the requirements.
Bidder
Engineer's Estimate
Diede Construction, lnc.
Simile Construction Service, lnc
Bobo Construction, lnc.
Meehleis Modular Buildings, lnc*Corrected total
APPROVED:
K:\WP\PROJECTS\MISC\F|reSta2\Fire Station #2
Location
Woodbridge
Modesto
Elk Grove
Lodi
Base Bid
$3,216,941
$4,191,740*
$4,359,037"
$4,942,150
$5,100,211
Replacement 20 1 3\CAward.doc
er
7t30t2014
Adopt Resolution Awarding Contracts for Fire Station No. 2 Replacement Project to Diede Construction, lnc.,
of Woodbridge, for Construction ($4,227,740) and Neil O. Anderson and Associates, of Lodi, for Construction
Testing and lnspection Services ($150,000) and Appropriating Funds ($5,231 ,400)
August 6,2014
Page 2
FISCAL IMPACT The new Station will eliminate ongoing maintenance costs at the former
Fire Station No. 2 facility.
FUNDING AVAILABLE: This project will be funded through a combination of contributions from one-
time funds, debt service savings, contributions from the Fire Department
Vehicle Replacement fund, contributions from Streets and Water funds for
off-site improvements, sale of property and unbudgeted property tax receipts in Fiscal Year 2014115.
Details for each funding source are listed below. An appropriation adjustment form is attached. The
difference between the total project funding and the project budget is the remaining rent on the modular
facilities at the existing Fire Station No. 2.
Source
General Fund Capital Outlay (Fund 1211)
Debt Service Savings (Fund 1211)
Fire Dept. Vehicle Replacement (Fund 120)
Measure K (Fund 325)
Water Capital Fund (Fund 181)
Sale of Property (Fund 1211)
Property Tax (Fund 100)
Total $5,231,400
Jordan Ayers
Deputy City Manager/lnternal Services Director
F. Wally n
Public Works Director
Prepared by Gary Wiman, Construction Project Manager
FWS/GWpmf
Attachment
cc: Fire Chief
Amount
$690,000
$3,388,100
$125,300
$199,000
$189,000
$400,000
$250,000
ti
K:\WP\PROJECTS\MISC\F|reSta2\Fire Station #2 Replacement 2013\CAward.doc 7t30t2014
FIELD BRICKFASCIA/METAL CAP“Seattle Red”ACCENT BRICK 1ACCENT BRICK 2
City Of Lodi
Fire Station #2 Replacement Project Budget
July 15, 2014
K:\WP\PROJECTS\MISC\FireSta2\Fire Station #2 Replacement 2013\FS2R Project Budget CC.xls 7/30/2014
Budget Item Amount
Construction
Utility Services (PG&E, EUD, AT&T)$50,000
Construction Contract (Bid Amount + Alt)$4,227,740
Plan Check/Permit Fee (Building Dept.)$50,223
Plan Printing Costs (ARC)$5,000
Project Management (City Staff)$100,000
Copy/Shipping Expenses Estimate $2,500
Testing & Inspection (NOA)$150,000
Construction Total $4,585,463
Equipment Purchase
Office Furniture (Durst Contract Interiors)$20,000
Data/Communications Equipment
Advantel/Kratos/Delta Wireless $100,000
Moving $15,000
Equipment Total $135,000
Sub Total $4,720,463
Project Contingency 10%$472,046
Project Total Budget $5,192,509
RESOLUTION NO. 2014-138
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND
coNTRAcTCHANGEoRDERSFoRTHEFIRESTATIoNNo.2
REPLACEMENT PROJECT AND FURTHER APPROPRIATING FUNDS
========================================================================
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on .June 26, 2014, al
11:00a.m., for the Fire Station No.2 Replacement Project, described in the plans and
specifications therefore approved by the City Council on April 2,2014i and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder
Diede Construction, lnc.
Simile Construction Service, lnc
Bobo Construction, lnc.
Meehleis Modular Buildings, lnc
*Corrected total
WHEREAS, staff recommends accepting Bid Alternate No. 1, in the amount of $36,000,
to replace all on-site asphalt paving with structural concrete pavement, which will hold up to the
welght and turning of the fire vehiclès and decrease long-term maintenance costs; and
WHEREAS, staff recommends awarding the contract for the Fire Station No. 2
Replacement project to the low bidder, Diede Construction, lnc., of Woodbridge, California, in
the amount of $4,227 ,740; and
WHEREAS, Diede Construction, lnc., has signed the required Local Hire forms and will
conform to the requirements; and
WHEREAS, staff recommends Neil O. Anderson and Associates, of Lodi, perform
construction testing and inspection services for the project, for a contract amount of $150,000.
NOW, THEREFORE, BE lT RESOLVED that the Lodi city council does hereby award
the construction contract for the Fire Station No. 2 Project to the low bidder, Diede Construction,
lnc., of Woodbridge, California, in the amount of $4,227,740 and the construction testing and
inspection servicel contract to Neil O. Anderson and Associates, of Lodi, California, in the
amount of $150,000; and
BE lT FURTHER RESOLVED that the city Manager is hereby authorized to execute the
contracts and contract change orders within the budget appropriation amount; and
BE lT FURTHER RESOLVED that funds in the amount of $5,231,400 be appropriated
for the project from General Fund Capital Outlay, Debt Service Savings, Fire Department
Vehicle neplacement, Measure K, Water Capital Fund, Sale of Property, and Property Tax.
Dated: August 6,2014
========================================================================I hereby cerlify that Resolution No. 2014-138 was passed and adopted by the City
Council of the City of [odi in a regular meeting held August 6, 2014, by the following vote:
Base Bid
$ 4,191,740*
$ 4,359,037*
$ 4,942J50
$ 5,100,211
COUNCIL MEMBERS - Hansen, Mounce, Nakanishi, and Mayor Katzakian
COUNCIL MEMBERS - Johnson
COUNCIL MEMBERS - None
COUNCIL MEMBERS - None
NNIFE
AYES:
NOES:
ABSENT:
ABSTAIN Bô'6rAd>-
2014-138
ity Clerk
M. ROBISON