HomeMy WebLinkAboutAgenda Report - July 16, 2014 C-07AGENDA trEM cr1
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AGENDA TITLE:
MEETING DATE:
PREPARED BY:
Adopt Resolution Authorizing the Purchase of DL4000 Backup and Recovery
Appliance from Dell Computers ($56,872)
July 16,2014
lnformation Systems Manager
RECOMMENDED ACTION Adopt resolution authorizing the purchase of DL4000 backup and
recovery appliance from Dell Computers ($56,872).
BACKGROUND INFORMATION: The City currently backs up its computer data files using a multi-step
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consumes much of the capacity of an entire storage device. The process also heavily impacts the
network when backups are being made. The system presently employed does not recognize duplicates,
thus much of the storage is taken by identical files. There is also no easy way to verify backup integrity.
The backup software the City currently uses is about five years old.
Staff is recommending the purchase of a Dell PowerVault DL4000 backup and recovery appliance with
AppAssure, a separate backup storage unit that will allow recoveries to be done at the file level, move
backup files off of the City's main storage facility, reduce network traffic, and significantly shrink the City's
backup "footprint." There are several advanced features in the recommended device that will allow the
City to eliminate backing up duplicate files, thus reducing the storage "footprint" by up to 80 percent,
create data snapshots every five minutes, automatically verify the integrity of backups, maintain standby
virtual machines that can be turned on quickly to restore critical servers, and easily send encrypted
backup files offsite via the lnternet.
With this purchase, backup files will be moved to an entirely separate storage area, freeing up space for
future data growth related to the Fixed Network and Tyler MUNIS document management systems.
Three competitive bids were received, as follows:
Dell Computers $49,454.70
Sterling $57,600.02
DSA Technoloqies, lnc.$58,407.20
The purchase includes the Dell DL4000 appliance, AppAssure backup system software, 7x24 hardware
and software ProSupport for three years, and remote implementation assistance. The purchase cost will
be split evenly between Public Works, Electric Utility, and lnformation Systems.
Staff recommends the purchase of the Dell PowerVault DL4000 Backup and Recovery appliance with
AppAssure from Dell Computers for $49,454.70, plus a 15 percent contingency, for a total of $56,872.
APPROVED:
en Manager
FISCAL IMPAGT: The new appliance and software provide a better backup and recovery solution for
the City and free up space for future data growth.
FUNDING AVAILABLE: Funding to be provided as follows
Fund Amount
EUD (160601 .7715) $18,957
Water (180451 .7715) 9,479
Wastewater (170401.7715) 9,479
rsD (100411.7715) 18.957Total $56,872
Jordan Ayers, Deputy r
RESOLUTION NO. 201 4-1 17
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
PURCHASE OF DELL POWERVAULT DL4OOO BACKUP AND
RECOVERY APPLIANCE WITH APPASSURE FROM DELL
COMPUTERS
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WHEREAS, the City's current backup system uses software that is approximately five years
old, and
WHEREAS, much of the City's current backup storage is comprised of duplicate files; and
WHEREAS, the Dell DL4000 with AppAssure Appliance will eliminate duplicate backups
and reduce the required storage by as much as 80 percent; and
WHEREAS, the Dell system will create data snapshots every five minutes and automatically
verify the integrity of backups; and
WHEREAS, three competitive bids were received as follows:
Dell Computers $49,454.70Sterling $57,600.02
DSA Technologies, lnc. $58,407.20
WHEREAS, staff recommends the purchase of a Dell PowerVault DL4000 Backup and
Recovery appliance with AppAssure from Dell Computers in the amount of $49,454.70; and
WHEREAS, staff further recommends that the City Council approve a 15o/o contingency of
the bid amount, to purchase additional Dell telephone support if necessary during the backup
system installation and unit configuration.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Councildoes hereby approve the
purchase of a Dell PowerVault DL4000 Backup and Recovery appliance with AppAssure from Dell
Computers in the amount of $49,454.7O; and
BE lT FURTHER RESOLVED, that a 15% contingency of the bid amount is hereby
approved for the purchase of additional Dell telephone support if necessary during backup system
installation and unit configuration.
Date: July 16,2014
I hereby certify that Resolution No. 2014-117 was passed and adopted by the Lodi City
Council in a regular meeting held July 16,2014, by the following vote:
AYES: COUNCIL MEMBERS - Hansen, Johnson, Mounce, Nakanishi, and
Mayor Katzakian
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
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Adm
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2014-117
Secretary