HomeMy WebLinkAboutAgenda Report - June 18, 2014 C-06AGENDA rrEM C.b
Crrv or Lonr
CouNcrr-, CoInMUNICATIoN
TM
AGENDA TITLE:
MEETING DATE:
PREPARED BY:
Adopt Resolution Awarding the Bid for the Purchase of Mobile Equipment from
RedLine Solutions, lnc., of Santa Clara ($41,200)
June 18,2014
Electric Utility Director
RECOMMENDED ACTION Adopt a resolution awarding the bid for the purchase of mobile
equipment from Redline Solutions, lnc., of Santa Clara, in an
amount not to exceed $41,200.
BAGKGROUND INFORMATION: On May 7,2014, the City Council approved specifications and
fi T'[,ü1iJ,i3J:l;:".H#iüiJiJ;üäifff il?i:T[:,1:"'"
Utility's (EU) Geographical lnformation System (GlS). This equipment will provide essential tools for a
more effective, time-saving manner to complete mandated inspection cycles of the electric system by
providing EU field crews with nine rugged, user-friendly tablet devices, thus automating the inspection
process. Cost savings will be realized through improved operational efficiency, with increased safety, and
more timely knowledge of system maintenance needs, thus creating a more reliable electric system by
mitigating power outages. ln addition, the tablet devices will replace field staffs' existing computers which
will then be used to replace obsolete devices currently assigned to non-field EU functions.
The EU advertised bids on May 10 and 14, 2Q14, On May 22, 2014, bids were opened with one supplier
submitting a proposal, attached as Exhibit A, from RedLine Solutions, lnc., of Santa Clara in the amount
of $41 ,151.20. Staff reviewed their proposal and deemed them compliant with the bid specifications and
an authorized licensed supplier for this equipment.
Staff hereby recommends the City Council award the bid for the purchase of mobile inspectionireporting
equipment from Redline Solutions, lnc., of Santa Clara, in an amount not to exceed $41,200.
FISCAL IMPACT: Procurement cost will not exceed $41,200, with time- and cost- savings
realized by enabling staff to more quickly identify and resolve system
reliability issues.
FUNDING AVAILABLE: lncluded in FY 201 4 BudgetAccount No. 160612.7359
Jordan A
Deputy City Man Director
PREPARED BY:
EAI(JM/CWlst
Electric Utility Director
Carl Wohl, Electrical Drafting Technician
APPROVED:
Manager
City of Lodi Electric Utility Section 3
SUPPLY oF MorloN GOMPUTING FSte RUccED TABLET pc Bid proposal
Bid Opening Date
Thursday, May 22,20'14
Hour of Bid Receipt and Opening
11:00 a.m.
Honorable Lodi City Council
c/o Budget Manager
(lf delivered bv FedEx, UPS or courier):
310 West Elm Street
Lodi, CA 95240
Bidder: Redline Solutions
(lf delivered bv mail):
P.O. Box 3006
Lodi, CA 95241-1910
Dear Council Members:
Pursuant to the Notice lnviting Bids, and in compliance with the lnstructions to Bidders, having
rev_iewed the specifications and requirements, the undersigned hereby proposes to furnish and
delivery of all units, associated equipment, accessories, táx, and shipping necessary to supply
Vgtlgn Computing F5te Rugged Tablet PCs for Electric Utility's (EUj implementation of ptrase
ll'l Mobile lnspection/Reporting and lntegration of the Geographìcal'lnformation System (GlS)
Project, all in accordance with the specifications and other ıontract documents on file with the
City of Lodi Deparlment of Electric Utility:
BID ¡TEMS
ItemNo. Ljescnptton Qty Unit Price Total Price
Motion Computing F5te Rugged Tablet pC -
lntel i5 - View Anywhere with Touch and
Gorilla Glass - 128c8 SSD - 4cB RAM -1. Win 7 (32-bit) (Downgrade from Win B) - US 9
Power - lntegrated 1Dl2D BCR - lntegrated
Cameras - 802.11\BT - lntegrated Enhanced
GPS - 3-YR Warranty
Motion Computing F-Series Docking Station2. w/US Power - charges unit and a spare g
battery
" Motion Computing Black F5-Series
Additional Battery
$ 2.821.23 $25.391.07
$ 361 .76 $ 3.255.84
4 g 1s7.17 $028.68
Motion Computing F5-Series 3 year
4. Accidental Damage Protection - 3-yr Std g
extended to 3-Yr Com $231.57 $2.084.13
5. Motion Computing 5 slot battery charger $557.99
Motion Computing F5te Rugged Tablet pC 3.1
1 g 557.99
May 7,2014
City of Lodi Electric Utitity Section 3
Bid ProposalSUPPLY OF MOTION COMPUT|NG FSte RUGGED TABLET pc
Item
No.Description Qtv Unit Price Total Price
6.Motion Computing F5-Series Mobile Dock wi
Key Lock I
I
I
1
1
7. Motion Computing Auto Power Adapter
B. Bare Wire lnput Cable by Lind
9. Taxes
10. Estimated shipping
$557.07
s 102.29
$ 27.89
$ 3.048.24
g Free
$5,013.63
$920.61
$ 251.01
$3.048.24
$ Free
TOTAL AMOUNT s41.151.20
Tablet Model# :LP524452232343
Delivery:Weeks3-4
Literature and Description
Exceptions to Specifications:
User References:
___-t
M Attached
___JM None
_8
fu4 Attached
! trtot Attached
J yes, detailed on attached documents
n None
Motion Computing FSte Rugged Tablet pC 3.2 May 7,2014
City of Lodi Electric Utility Section 3
SUPPLY OF MOTION COMPUTING FSte RUGGED TABLET Pc Bid PToposa|
By submission of a bid, the bidder certifies possession of duly issued and valid licensed
authorized vender to provide the tools/equipment required by the specifications and
Motion Computing. Should the bidder fail to be an appropriately license, authorized
vender, the City may reject this bid therefor.
TITLE: Ieryllory Manager
MAlLlNc ADDRESS: 2000 Wyatt Drive
Suite 11
Santa Clara, CA. 95054
TELEPHONE No.: 408-562-17 00
DATED THIS 12Th DAY OF MAY 2014
VENDER: RedlineSolutions
BY: Robin Tan
Motion Computing F5te Rugged Tablet pG a,)J.J May 7,2014
RESOLUTION NO. 2014-103
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR THE PURCHASE OF
MOBILE EQUIPMENT FROM REDLINE
SOLUTIONS, INC., OF SANTA CLARA
---_=:--- -=----ê--
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on May 22,
2014, at 11 a.m., forthe purchase of mobile equipment, described in the specifications
therefore approved by the City Council on May 7 ,2014i and
WHEREAS, one bid was submitted, attached as Exhibit A, from RedLine
Solutions, lnc., of Santa Clara; and
WHEREAS, staff has reviewed the sole proposal, deems it to be compliant with
the bid specifications, and has verified that Redline Solutions, lnc., is an authorized
licensed supplier for this equipment; and
WHEREAS, staff recommends that the City Council approve awarding the bid to
RedLine Solutions for the purchase of the Mobile Equipment.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby
award the bid for the purchase of mobile equipment, as shown on Exhibit A, from
Redline Solutions, lnc., of Santa Clara, in an amount not to exceed $41,200.
Dated: June 18,2014
------=-
I hereby certify that Resolution No. 2014-103 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held June 18, 2014, by the following
vote:
AYES:COUNCIL MEMBERS - Hansen, Johnson, Mounce, Nakanishi,
and Mayor Katzakian
NOES:
ABSENT:
ABSTAIN:
COUNCIL MEMBERS - None
COUNCIL MEMBERS - None
COUNCIL MEMBERS - None
OHL-OLSON
2014-103
City Clerk/Leg islative Affairs Officer