HomeMy WebLinkAboutResolutions - No. 2017-161RESOLUTION NO. 2017-161
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE CLASSIFICATIONS, JOB DESCRIPTIONS,
AND SALARY RANGES FOR THE POSITIONS OF PAYROLL
TECHNICIAN AND SENIOR PAYROLL TECHNICIAN; THE
RECLASSIFICATION OF ONE FINANCE TECHNICIAN; AND
DELETING ONE FINANCE TECHNICIAN WITHIN THE
INTERNAL SERVICES DEPARTMENT
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the classifications and job descriptions for the positions of Payroll Technician
and Senior Payroll Technician, attached hereto as Exhibit A and Exhibit B; and
BE IT FURTHER RESOLVED that the salary ranges for Payroll Technician and
Senior Payroll Technician are hereby approved and shall be as follows:
Classification
Step 0
Step 1
Step 2
Step 3
Step 4
Payroll
Technician
$44103.95
$46,309.20
$48,624.65
$51,055.97
$53,608.68
Sr. Payroll
Technician
$48514.35
$50,940.12
$53,487.12
$56,161.57
$58,969.55
BE IT FURTHER RESOLVED that the Lodi City Council does hereby approve
the reclassification of one Finance Technician to Senior Payroll Technician retro -active
to May 23, 2016; adding one Payroll Technician; and deleting one vacant Finance
Technician position in the Internal Services Department.
Dated: August 16, 2017
I hereby certify that Resolution No. 2017-161 was passed and adopted by the
Lodi City Council in a regular meeting held August 16, 2017 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Mounce, Nakanishi,
and Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS —None
ABSTAIN: COUNCIL MEMBERS—None
�NNIFERR OLO
City Clerk
2017-161
Exhibit A
CITY OF LODI August 2017
PAYROLL TECHNICIAN
Job descriptions are intended to present a broad and general range of duties
which includes, purpose, responsibilities, and scope of work. Job descriptions are
not intended to reflect all duties performed within the job.
DEFINITION
To perform technical and detailed work in the preparation, review and processing
of payroll records, documents and related materials.
SUPERVISION EXERCISED AND RECEIVED
Receives direction from higher level staff.
EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
Performs a variety of technical, administrative, and clerical accounting work
related to the preparation and processing of the City's payroll and payroll journal
entries;
Receives, reviews, verifies and processes payroll records, documentation, and
related records; audits such documents for completeness, accuracy and
conformance with policies and procedures;
Assures compliance with City, State and Federal requirements; prepares
quarterly, annual and W-2 tax reporting statements; processes retirement plan
contributions; analyze employee pay, deductions and benefits to determine the
correct amount to report to state and federal agencies;
Maintains records of employee benefits to include leave accruals;
Works directly with Human Resources staff to solve problems and implement
payroll changes;
Prepares audit documentation for the year-end and single audits including payroll
audit support, PERS contribution reconciliations, and approval documentation;
Works with a variety of outside agencies; monitors and verifies wage information;
daily input, audit and balancing of employee work time;
Performs a variety of responsible clericalttechnical work in support of the
department including customer service needs; assist employees, departments,
and customers by providing information, explaining procedures and answering
questions over the telephone and in person;
Performs other duties related to the operation of the department and the city,
including additional duties that enable the department and City to meet the
diverse needs of its community.
MINIMUM QUALIFICATIONS
Knowledae of
Principles and practices of financial record keeping and report preparation;
financials and statistical record-keeping techniques;
Payroll reporting procedures of county, state and federal agencies;
Payroll related laws and regulations;
Business mathematics, including percentages, decimals and basic bookkeeping;
Modern office practices and procedures; operation of computers, peripheral and
standard office equipment (including Excel and payroll software); systems and
methods for file maintenance and automated computer systems.
Ability to
Perform technical, administrative, and complex clerical accounting work to
maintain detailed and accurate payroll records;
Interpret and apply regulations, policies and procedures; prepare a variety of
written reports, records and correspondence; audit compliance with applicable
procedures, methods and regulations;
Administer aspects of payroll programs and employee deductions/time; perform
complex arithmetical and basic statistical calculations accurately;
Organize, prioritize and coordinate work activities in a confidential manner;
process and record payroll transactions accurately;
Operate a personal computer, peripheral, and other standard office equipment;
Establish and maintain cooperative and effective relationships with those
contacted during the course of work; communicate effectively both orally and in
writing.
EDUCATION AND EXPERIENCE
Any combination of experience and education that would provide the required
knowledge and ability is qualifying. A typical combination is,
Education
Equivalent to completion of high school; an Associate of Arts degree in business,
accounting, financial management or a related field is desirable.
Experience
Three years increasingly responsible technical accounting experience including a
minimum of one year in processing of payroll and performing payroll reporting.
Environmental Conditions: Office environment
Physical Conditions: Essential and marginal functions may require maintaining
physical condition necessary for sitting, standing, bending and stooping for
prolonged periods of time; using various office equipment including a computer
screen and keyboard and lifting up to 30 pounds.
'FLSAStatus: NON-EXEMPT
Exhibit B
CITY OF LODI August 2017
SENIOR PAYROLL TECHNICIAN
Job descriptions are intended to present a broad and general range of duties
which includes, purpose, responsibilities, and scope of work. Job descriptions are
not intended to reflect all duties performed within the job.
DEFINITION
Perform a wide variety of advanced level accounting work related to City payroll
activities involving the analysis and implementation of payroll regulations and
laws, and the processing of citywide payroll and preparation; perform more
complex duties and exercise independent judgment in resolving problems within
established department guidelines; provide technical assistance to City staff and
responding to employees inquiries concerning payroll.
SUPERVISION EXERCISED AND RECEIVED
Receives direction from higher level personnel. Provides lead direction to lower
level staff.
EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
Performs a variety of complex technical, administrative, and clerical accounting
work related to the preparation and processing of the City's payroll and payroll
journal entries;
Receives, reviews, verifies and processes payroll records, documentation and
related records; audits such documents for completeness, accuracy and
conformance with policies and procedures;
Assures compliance with City, State and Federal requirements; prepares
quarterly, annual and W-2 tax reporting statements; processes retirement plan
contributions; analyze employee pay, deductions and benefits to determine the
correct amount to report to state and federal agencies;
Works with Human Resources on a routine operational basis to carry out
confidential personnel transactions; such as salaries, benefits, promotions,
special pays, reclassifications, demotions, suspensions, terminations and other
related matters;
Performs all annual reports, including year-end, updates of tax tables and PERS
rates, processing of payroll accruals, and processing of yearly leave pay -outs for
different bargaining units;
Works with a variety of outside agencies; monitors and verifies wage information;
daily input, audit and balancing of employee work time;
Performs a variety of responsible clerical/technical work in support of the
department including customer service needs; assist employees, departments,
and customers by providing information, explaining procedures and answering
questions over the telephone and in person;
Performs other duties related to the operation of the department and the city,
including additional duties that enable the department and City to meet the
diverse needs of its community.
Knowledge of
Principles and practices of financial record keeping and report preparation;
financials and statistical record-keeping techniques; rules and regulations related
to the payroll process;
Payroll related laws and regulations;
Business mathematics, including percentages, decimals and basic bookkeeping;
Modern office practices and procedures; operation of computers, peripheral and
standard office equipment (including Excel and payroll software); systems and
methods for file maintenance and automated computer systems.
Ability to
Perform technical, administrative, and complex clerical accounting work to
maintain detailed and accurate payroll records;
Interpret and apply regulations, policies and procedures; prepare a variety of
written reports, records and correspondence; audit compliance with applicable
procedures, methods and regulations;
Monitor and produce accurate payroll records, documents and related reports,
Administer aspects of payroll programs and employee deductions/time; perform
complex arithmetical and basic statistical calculations. accurately;
Supervise, train and evaluate the work of others;
Organize, prioritize and coordinate work activities in a confidential manner;
process and record payroll transactions accurately;
Operate a personal computer, peripheral, and other standard office equipment;
Establish and maintain cooperative and effective relationships with those
contacted during the course of work; communicate effectively both orally and in
writing.
EDUCATION AND EXPERIENCE
Any combination of experience and education that would provide the required
knowledge and ability is qualifying. A typical combination is:
Education
Equivalent to completion of high school; an Associate of Arts degree in business,
accounting, financial management or a related field is desirable.
Experience
Four years increasingly responsible experience in bookkeeping, accounting, or
financial record keeping including a minimum of one year in processing of payroll
and performing payroll reporting.
WORKING CONDITIONS
Environmental Conditions: Office environment
Physical Conditions: Essential and marginal functions may require maintaining
physical condition necessary for sitting, standing, bending and stooping for
prolonged periods of time; using various office equipment including a computer
screen and keyboard and lifting up to 30 pounds.
*FLSA Status: NON-EXEMPT