HomeMy WebLinkAboutAgenda Report - October 20, 1999 E-03CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Purchase of Replacement Photocopier for Community Center at
Hutchins Street Square ($10,435.59)
MEETING DATE: October 20, 1999
PREPARED BY: Community Center Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing the
purchase of a replacement photocopier for the Community Center
at Hutchins Street Square from Business Office Systems,
Stockton, in the amount of $10,435.59.
BACKGROUND INFORMATION: The existing copier at Hutchins Street Square Administration is
nearly five years old, and has become unreliable as copy volumes
have approached 200,000 per year.
If approved, this purchase would be made under a rider to the 3 -year San Joaquin County copier
contract with Minolta through Business Office Systems of Stockton. The County contract was awarded
in July, 1998, following a Request for Proposal in which respondents were evaluated on price,
responsiveness, equipment usability and reference checks. Contract provisions allow all public
agencies in the county the option to "piggyback" to take advantage of the County's favorable pricing,
and Lodi City Code Section 3.20.070 allows for the purchase of equipment, supplies, and services
when the method of purchase is determined by the City Council to be in the best interest of the City.
The copier selected for purchase is the Minolta Di350 digital copier, capable of being networked to
workgroup PCs to handle print/copy jobs sent directly from the desktop. Digital copiers incorporate the
latest in networked printing and copying technology so that complex jobs may be scanned to memory or
programmed from the desktop to save operator time.
This purchase includes one year's service coverage on the Di350, which will save the department about
$2,500 in maintenance costs for the existing copier during the current fiscal year. (Cost of maintenance
and supplies for the Di350 for years 2 through 4 is expected to be in the $2,400 per year range).
FUNDING: 1999-2000 Financial Plan & Budget, Page E-42 ($10,208.40)
1999-2000 HSS Operating Budget ($227.19)
Vicky McAthie, 12inance Director
Earle L nge, Community Center Director
Prepared by Joel Harris, Purchasing Officer Note: The old copier will be removed by Minolta.
APPROVED:
H. Dixon lynn — City anagen
HSS_Copier 10_99 10112!99
RESOLUTION NO. 99-156
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR THE PURCHASE OF
PHOTOCOPIER FOR COMMUNITY CENTER AT
HUTCHINS STREET SQUARE
WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interest of the City to
do so; and
WHEREAS, the existing copier at Hutchins Street Square Administration is nearly
five years old and has become unreliable; and
WHEREAS, this purchase can be made under the San Joaquin County Contract
with Minolta through Business Office Systems in Stockton; and
WHEREAS, staff recommends the purchase of a Minolta Di350 digital copier
because of its capabilities of being networked to workgroup PCs to handle print/copy jobs
sent directly from the desktop.
NOW, THEREFORE, BE 1T RESOLVED that the Lodi City Council hereby
approves the purchase of a Minolta Di350 digital copier under the San Joaquin County
Contract with Minolta through Business Office Systems in Stockton, California in the
amount of $10,435.59.
Dated: October 20, 1999
I hereby certify that Resolution No. 99-156 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 20, 1999, by the following
vote:
AYES: COUNCIL MEMBERS — Hitchcock, Mann, Nakanishi, Pennino and
Land (Mayor)
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
ALICE M. REI CHE
City Clerk
99-156