HomeMy WebLinkAboutAgenda Report - August 4, 1999 E-07CITY OF LODI COUNCII, COMMUNICATION
AGENDA TITLE: Purchase of Three Notebook Computers for Public Works Department's
Street Division under CMAS Contract ($9,500)
MEETING DATE: August 4, 1999
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing the
purchase of three notebook computers, for use by the Streets Division
supervisors, from Dell Computer Corporation, in the amount of $9,503.55.
Purchase would be made under the California Department of General Services' CMAS contract with
Dell, approved by Council June 16, 1999, and currently being used for purchase of desktop systems.
BACKGROUND INFORMATION: These notebook computers will be used by the three Street Supervisors
for both field and office applications. Applications include a pavement
management system used both on-site and off during the visual asphalt
condition -rating operation. Field applications also include the gathering
of information in the graffiti abatement effort, and the tracking of projects, such as sidewalk or pavement
repairs. In the office, the notebook computers will serve as the Supervisors' network workstations in limited -
space environments. Currently, the Supervisors do not have personal computers at their workstations.
Purchase from Dell is recommended for several reasons. First, the company continues to receive high
marks for performance (Dell received an Editor's Choice award for notebooks in the August 1999 issue
of PC Magazine), and for reliability and service. Second, by virtue of several competitive quotes, the
City has Dell notebooks currently in service, so both users and support staff are familiar with the setup
and operation of the computers. Also, the new notebooks would be compatible with existing Dell
docking stations should a user need access to a larger monitor or to the City's network. Finally, pricing
for the notebooks is covered under the CMAS contract with Dell, providing the City with the same
discount schedule afforded to desktop systems.
A copy of the notebook computer's configuration is attached as Exhibit A.
FUNDING: Street Division's 1999/2000 Operating Budget
Funding Available: of k b l
Finance Dire for
Richard C. Prima, Stan Helmle
Public Works Director Information Systems Manager
Prepared by Joel Harris, Purchasing Officer
RCP/JH/lm
Attachments
cc: Randy Hays, City Attorney
George Bradley, Street Superintendent
Joel Hams, Purchasing Officer
APPROVED:
H. Dixon Flynn -- City Manager
3NOTEBKCMPTRSSTDIV.DOC 07/28!89
EXHIBIT A
NOTEBOOK COMPUTERS
PUBLIC WORKS STREETS DIVISION
AUGUST 4, 1999
Processor:
400Mhz Pentium II
Display:
14.1" XGA TFT
Memory (SDRAM):
64Mb (1 DIMM)
Hard Drive:
4.8Gb
Operating System:
MS Windows NT Workstation V4.0
Modem:
None
CD-ROM Drive:
24X max/1 OX min
File Systems:
NTFS File System for Windows NT
Carry Case:
Nylon
Service:
3 -yr next business day
Unit Price: $2,940.00 + tax
RESOLUTION NO. 99-109
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE PURCHASE OF THREE NOTEBOOK
COMPUTERS FOR THE PUBLIC WORKS DEPARTMENT
STREET DIVISION UNDER CMAS CONTRACT
WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interest of the City to
do so; and
WHEREAS, the City Council has approved the use of CMAS contracts with
Micron Electronics and Dell Computers for PC purchases up to $15,000; and
WHEREAS, staff recommends use of the CMAS contract with Dell Computer
Corporation be authorized for the purchase of three Notebook Computers for the Public
Works Street Division, at a cost not to exceed $9,503.55.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby approve the purchase of three Notebook Computers for the Public Works
Department, Street Division, at a cost not to exceed $9,503.55.
Dated: August 4, 1999
__--_-_________—____-____
I hereby certify that the foregoing is a true and correct copy of Resolution No.
99-109, which was duly and regularly passed and adopted by the City Council of the City
of Lodi in a regular meeting held August 4, 1999 by the following vote:
AYES: COUNCIL MEMBERS - Hitchcock, Mann, Nakanishi, Pennino and
Land (Mayor)
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
ALICE M. EIMCHE
City Clerk
99-109