HomeMy WebLinkAboutAgenda Report - April 26, 2004 B-01 SMCITY OF LODI
.'A COUNCIL COMMUNICATION
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AGENDA TITLE: Report on receivables/payables (Comprehensive Annual Financial
Report — June 30, 2003) and provide direction for possible future
action by Council related to corrections/changes/reversals.
MEETING DATE: April 26, 2004
PREPARED BY: City Manager
RECOMMENDED ACTION: That the City Council receive this report on
receivables/payables reported in the June 30, 2003
Comprehensive Annual Financial Report (CAFR) and direct
appropriate action be brought back for approval.
BACKGROUND INFORMATION: The following is a line by line explanation of the
"Receivables/Payables" in the amount of $9,102,363 reported
on page 40 of the CAFR for June 30, 2003:
1. Of the total reported in the CAFR on page 40, $6,337,367 was authorized by the City
Council by Resolution or motion action. The remaining $2,764,996 represents
receivables from Federal, State or County sources, i.e. Block Grant, TDA, FTA, Measure
K, sales tax and property tax. The following is the justification for recording these
transactions as presented. A copy of the backup material is attached for your
information.
2. In Resolution 99-181, adopted by the City Council meeting on November 17, 1999, the
City Council agreed to loan the Redevelopment Agency the amount of $222,050 (a
$200,000 loan plus $22,050 from Contingency) plus interest on the loan. Justification for
this transaction is included in the Resolution and Cooperation Agreement. The loan was
made from the General Fund to the Redevelopment Fund. (copy of Resolution 99-181,
Cooperation Agreement, Council Communication and Council minutes from November
17, 1999 are attached)
Recommendation: No action.
3. In a motion action dated May 1, 1991 the City Council voted to loan the "Foundation" the
sum of $170,000 for design of the Hutchins Street Square Auditorium. The Foundation
has repaid $97,000 of this loan. In 1997, the Foundation committed to repay the City the
$10,358,362.09 loan for completion of Hutchins Street Square project. To date, the
APPROVED:
H. Dixon Flynn, City Manager
Foundation has paid the City $1,100,000 cash which has been matched with waivers by
the City Council in the amount of $912,500. The total credit to the Foundation for the loan
is $2,012,500. The former Director of Hutchins Street Square recommended that the
remaining balance of the 1991 loan ($73,000) be waived by the City Council or that the
City's "match" be used to waive the loan. (copy of Council Communication and Council
minutes for May 1, 1991 are attached)
Recommendation: The remaining balance of the loan for $73,000 be waived.
4. On March 7, 2001 the City Council approved Resolution 2001-61 for $1,807,000 for
construction of Fire Station #4. Of this amount, the City Council authorized the use of
Water and Fire Impact Fees. At that time, the City Council was advised that there were
not sufficient funds in the Fire IMF fund for the project and that the City Manager would
have to transfer funds from other impact fee accounts for the project in accordance with
the City's Municipal Code. Accordingly, funds were transferred from the Water IMF Fund
in an amount of $1,396,764 (current balance) for this project. This transfer of funds is
authorized in paragraph 15.64.030 of the City's Municipal Code (copy attached) and in
AB 1600 (copy attached). (Copy of Resolution 2001-61, Council Communication, Council
minutes of March 7, 2001, paragraph 15.64.030 of the Lodi Municipal Code and AB 1600,
in part, are attached).
Recommendation: No action
5. On January 17, 2001 the City Council adopted Resolution 2001-12 for $7,030,000 for
construction of Lower Sacramento Road widening project. Of this amount, $796,770 was
authorized to be paid out of IMF Funds. The current balance of this loan of $756,770 is
reflected in the June 30, 2003 CAFR. The project was programmed in the Regional
Streets Impact Fund and funds were loaned from the Parks and Recreation impact fees in
accordance with paragraph 15.64.030 of the City's Municipal Code. (copies of Council
Resolution 2001-12, Council Communication and Council minutes for January 17, 2001
are attached).
Recommendation: No action
6. On June 30, 2003, the Finance Department recorded a cash transfer from the Street
Fund to the General Fund for CDBG projects in the amount of $582,331. Annually, the
City receives an appropriation from the County for Block Grant projects and services.
The appropriation is then allocated by the City Council for projects and services. When
the projects and services are completed, a claim is submitted to the County for
reimbursement. Until the money is reimbursed by the County, the City fronts the cash.
This is an entry on June 30th to allocate cash to the Block Grant projects to close the
"books" and is reversed on July 1, 2004 to open the "books" for the new year.
The entry made by the Finance Department to transfer cash on June 30th and reversed
on July 1St is recommended by the "Audit and Accounting Guide" for State and Local
Governments by the American Institute of Certified Public Accountants (AICPA). In
paragraph 5.26 of their guide it states: "When one fund has overdrawn its share of an
internal investment pool, that fund should report an interfund liability to the fund that the
government's management deems to have lent the amount to the overdrawn account".
(copy of AICPA Audit and Accounting Guide for State and Local Governments (GASB 34)
and Accounting and Financial Reporting for Nonexchange Transactions are attached)
Recommendation: No action
7. On June 30, 2003 the Finance Department recorded a cash transfer from the Streets
Fund in the amount of $1,345,416 to the General Fund. Like the Block Grant transfer
discussed above, this transaction is done to allocate cash to recognize revenues due the
City for property tax and sales tax due June 30th but not received. The City booked
$851,996 in property tax receivable and $2,125,895.04 in sales tax receivable (page 18 of
the Comprehensive Annual Financial Report for June 30, 2003). The sum of the two
receivables of $2,977,891 exceeds the cash transferred amount by $1,632,475.
The transfer of cash on June 30th and reversed July 1St is recommended by the "Audit and
Accounting Guide" for State and Local Government by the AICPA. In paragraph 5.26 of
the guide it states: "When one fund has overdrawn its share of an internal investment
pool, that fund should report an interfund liability to the fund that the government's
management deems to have lent the amount to the overdrawn account". (copy of page 18
of the June 30, 2003 CAM attached)
Recommendation: No action
8. On July 17, 1996 the City Council approved Resolution 96-95 to authorize an "investment
transfer of $350,000 from the Electric Utility to the General Fund Capital Outlay fund".
The Finance Department has booked this transfer from 1996 through June 30, 2003 as a
loan in accordance with the past practice of the Department. The balance of the loan
reported on June 30, 2003 was $2,050,000. This should be adjusted to reflect payments
received from the Foundation as described in the City Council Communication of July 17,
1996. To date, the Foundation has paid the City $2,012,500 or 19.43% of the
$10,358,362.09 loan. (copy of Resolution 96-95, Council Communication and Council
minutes of July 17, 1996 attached)
Recommendation: Direct the transfer of $2,050,000 to General Fund Capital and waive the
loan to the Electric Utility Fund.
Options:
a. Transfer $398,315 or 19.43% from the General Fund Capital Account to the Electric Utility
Fund leaving a loan balance of $1,651,685 ($2,050,000 minus $398,315); or
b. Transfer $2,012,500 from the General Fund Capital Account to the Electric Utility Fund
leaving a loan balance of $37,500 ($2,050,000 minus $2,012,500); or
c. Transfer $1,100,000 from the General Fund Capital Account to the Electric Utility Fund
leaving a loan balance of $950,000 ($2,050,000 minus $1,100,000); or
d. The City Council could elect to leave the current balance of $2,050,000 as a
receivable/payable until a later date.
9. The transfer to the Transit Fund of $2,668,962 from the Wastewater and Water Funds is
more complicated and requires a separate presentation by the Public Works Director.
However, in summary, the loan balance of $2,668,962 is made up in three parts:
a. The City has a receivable of $837,249 for Federal funds which it has not been
submitted for approval based on instructions from COG and the Federal Transit
Administration. The City was told to not submit this claim until an agreement was
reached with the City of Galt on the distribution of FTA funds. A copy of the email
is attached.
b. Impact fee funds for street projects should be used to reimburse the Transit Fund
in the amount of $442,518.71 for eligible street projects that were funded by the
Transit Fund.
c. Charges of $1,389,194.30 to TDA Accounts for street projects should be charged
to other street funds and not the Transit Fund. The Transit Fund will be
reimbursed from other Street Fund accounts.
Mr. Prima has a separate presentation to explain the issues with TDA/transit/FTA/Gas Tax and
Measure K. (copy of Transportation Development Act, in part, attached)
This completes the discussion on "receivables/payables". A copy of cash and fund balances as
of June 30, 2003 is attached.
FUNDING: Not applicable
,H. Dixon Flynn
City Manager
HDF/sl
Attachments
INTER -FUND TRANSFERS
TABLE OF CONTENTS
A. Redevelopment Agency
Resolution 99-181
Council Communication
Associated minutes, November 17, 1999
B. Hutchins Street Square
Council Communication
Associated minutes, May 1, 1991
C. Development Impact Fee Projects
Resolution 2001-61 (Fire Station 4)
Council Communication
Associated minutes, March 7, 2001
Lodi Municipal Code 15.64.030
AB 660
Resolution 2001-12 (Lower Sacramento Road Widening)
Council Communication
Associated minutes, January 17, 2001
D. Audits of State and Local Governments (GASB 34 Edition
E. Accounting and Financial Reporting Transactions (GASB)
F. CAFR Page 18
G. Investment Transfers
Council Communication
Associated Minutes, July 17, 1996
H. FTA e-mail message
I. Transportation Development Act Statutes and Regulations
Page
1
4
5-8
9-13
14-15
16-17
18-19
20-21
22
23-24
25-26
27-29
30-31
32-34
36-37
38
40
41
43
44-46
J. Cash and Fund Balances as of June 30, 2003 47-48
RESOLUTION NO. 99-181
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
EXECUTION OF A COOPERATION AGREEMENT BETWEEN THE
CITY AND THE REDEVELOPMENT AGENCY OF THE CITY OF LODI
WHEREAS, the City Council of the City of Lodi, acting pursuant to the provisions of the
California Community Redevelopment Law (Health and Safety Code §33000 et seq.) has activated
the Redevelopment Agency of the City of Lodi (the "Agency") and has declared itself to constitute
the Agency by Ordinance No. 1675, adopted on July 7, 1999; and
WHEREAS, pursuant to the Community Redevelopment Law, the Agency is performing a
public function of the City and may have access to services and facilities of the City, and
WHEREAS, the City and the Agency desire to enter into an agreement in order to:
(1) Set forth activities, services and facilities which the City will render for and make
available to the Agency in furtherance of the activities and functions of the Agency under the
Community Redevelopment Law; and
(2) Provide that the Agency will reimburse the City for actions undertaken and costs
and expenses incurred by it, for and on behalf of the Agency.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LODI DOES HEREBY
RESOLVE AS FOLLOWS:
Section 1. The "Cooperation Agreement" between the City of Lodi and the
Redevelopment Agency of the City of Lodi, in the form attached to this resolution and incorporated
herein by reference, is hereby approved, and the Mayor and City Clerk are hereby directed and
authorized to execute said Cooperation Agreement on behalf of the City.
Section 2. The City Council hereby appropriates and directs and authorizes the City
Finance Director to establish a budget encumbrance for the City's obligations under the
Cooperation Agreement in the amount of $200,000.00.
Dated: November 17, 1999
------------------------------------------------------------------------------
I hereby certify that Resolution No. 99-181 was passed and adopted by the Lodi City
Council in a regular meeting held November 17, 1999 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Mann, Pennino and Land (Mayor)
NOES: COUNCIL MEMBERS — Nakanishi
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None
4�) MALICE M. RE CHE
City Clerk
99-181
COOPERATION AGREEMENT
THIS AGREEMENT is entered into as of the 17th day of November, 1999, by and
between the CITY OF LODI (herein the "City") and the REDEVELOPMENT AGENCY OF
THE CITY OF LODI (herein the "Agency").
Recitals
A. The City Council of the City of Lodi, acting pursuant to the provisions of the
California Community Redevelopment Law (Health and Safety Code §33000 et seq.), has
activated the Agency and has declared itself to constitute the Agency, by Ordinance No.
1675, adopted on July 7, 1999.
B. Pursuant to the Community Redevelopment Law, the Agency is performing
a public function of the City and may have access to services and facilities of the City.
C. The City and the Agency desire to enter into this Agreement:
(1) To set forth activities, services and facilities which the City will
render for and make available to the Agency in furtherance of the activities and functions
of the Agency under the Community Redevelopment Law; and
(2) To provide that the Agency will reimburse the City for actions
undertaken and costs and expenses incurred by it for and on behalf of the Agency.
Agreements
1. The City agrees to provide for the Agency such staff assistance, supplies,
technical services and other services and facilities of the City as the Agency may require
in carrying out its functions under the Community Redevelopment Law. Such assistance
and services may include the services of officers and employees and special consultants.
2. The City may, but is not required to, advance necessary funds to the
Agency or to expend funds on behalf of the Agency for the preparation and
implementation of a redevelopment plan, including, but not limited to, the costs of surveys,
planning, studies and environmental assessments for the adoption of a redevelopment
plan, the costs of acquisition of the property within the project area, demolition and
clearance of properties acquired, building and site preparation, public improvements and
relocation assistance to displaced residential and nonresidential occupants as required by
law.
3. The City will keep records of activities and services undertaken pursuant to
this Agreement and the costs thereof in order that an accurate record of the Agency's
liability to the City can be ascertained. The City shall periodically, but not less than
annually, submit to the Agency a statement of the costs incurred by the City in rendering
activities and services of the City to the Agency pursuant to this Agreement. Such
statement of costs may include a proration of the City's administrative and salary expense
attributable to services of City officials, employees and departments rendered for the
Agency.
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4. The Agency agrees to reimburse the City for all costs incurred for services
by the City pursuant to this Agreement from and to the extent that funds are available to
the Agency for such purpose pursuant to §33670 of the Health and Safety Code or from
other sources; provided, however, that the Agency shall have the sole and exclusive right
to pledge any such sources of funds to the repayment of other indebtedness incurred by
the Agency in carrying out the redevelopment project. The costs of the City under this
Agreement will be shown on statements submitted to the Agency pursuant to Section 3
above. Although the parties recognize that payment may not occur for a few years and
that repayment may also occur over a period of time, it is the express intent of the parties
that the City shall be entitled to repayment of the expenses incurred by the City under this
Agreement, consistent with the Agency's financial ability, in order to make the City whole
as soon as practically possible.
5. The City agrees to include the Agency within the terms of the City's
insurance policy. The Agency shall pay to the City its pro rata share of the costs of
insurance applicable to its activities resulting from the Agency's inclusion in the City's
policy.
6. The obligations ,of the Agency under this Agreement shall constitute an
indebtedness of the Agency within the meaning of §33670 et seq. of the Community
Redevelopment Law, to be repaid to the City by the Agency with interest at five point four
six zero percent (5.460%) per annum.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date
first above written.
ATTEST: CITY OF LODI ("CITY")
By:
City Clerk Mayor
ATTEST: REDEVELOPMENT AGENCY OF
THE CITY OF LODI ("AGENCY")
By:
Secretary Chair
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CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Resolution Authorizing Execution of Cooperation Agreement
Between City of Lodi and the Redevelopment Agency
MEETING DATE: November 17, 1999
PREPARED BY: City Attorney
RECOMMENDATION: That the City Council adopt the Resolution authorizing the execution
of the Cooperation Agreement between the City of Lodi and the
Redevelopment Agency.
BACKGROUND: On July 7, 1999, the City Council adopted Ordinance 1675. That
Ordinance became effective thirty days subsequent to its adoption.
At that time the City of Lodi Redevelopment Agency came into
being. Since that time staff has been working to bring back to Council a package which would put the
Agency into the position of being able to move forward to acquire professional services to assist staff in
the development of a Redevelopment Plan and the necessary environmental documents_
One of the critical elements of that package is a Cooperation Agreement between the City and the
Redevelopment Agency. This is because that at the outset redevelopment agencies begin their program
with funding from the parent jurisdiction which in this case is the City. Since redevelopment agencies
generate their revenues through tax increments, they do not have that available to them at start up.
The agreement before you is developed based upon the previous budgeting done by the City with the
anticipation that it would provide funding for its Redevelopment Agency to use. The agreement
recognizes the funding level that the City has established in the current budget. The document as well
recognizes that the funds being provided to the agency are a loan and are to be paid back at such time as
the agency develops increment. The loan bears an interest rate based upon a number provided by the
Finance Director, which is equivalent to the LAIF rate currently applicable to City funds.
The companion item to this Cooperation Agreement is found on the Redevelopment Agency agenda as
Item J. That agenda item of the Agency seeks to put in place an agreement for professional services to
assist staff in the development of a Redevelopment Plan and the necessary environmental documents.
FUNDING: $222,050
Funding Available: Respectfully submitted,
Vicky McAthie
Finance Director
Randall A. Hays, CitAttorney
APPROVED:
H. D' on Flynn -- City Manager
4
Continued November 17, 1999
C) Agenda item #H-3 entitled, "City of Lodi Electric Utility Department Open Access Policy".
(Due to a conflict of interest, Council Member Pennino abstained from discussion
and voting on this matter.)
Electric Utility Director Vallow presented a brief report regarding this matter.
Following discussion and questions by the City Council, it was determined that this matter
would be placed on the agenda for December 15, 1999.
d) Agenda item #H-4 entitled, "Resolution authorizing execution of Cooperation Agreement
between City and Redevelopment Agency".
City Attorney Hays reported that on July 7, 1999, the City Council adopted Ordinance No.
1675. That Ordinance became effective thirty days subsequent to its adoption. At that
time the City of Lodi Redevelopment Agency came into being. Since that time staff has
been working to bring back to Council a package which would put the Agency into the
position of being able to move forward to acquire professional services to assist staff in
the development of a Redevelopment Plan and the necessary environmental documents.
One of the critical elements of that package is a Cooperation Agreement between the City
and the Redevelopment Agency. This is because that at the outset redevelopment
agencies begin their program with funding from the parent jurisdiction which in this case is
the City. Since redevelopment agencies generate their revenues through tax increments,
they do not have that available to them at start up.
The agreement before Council is developed based upon the previous budgeting done by
the City with the anticipation that it would provide funding for its Redevelopment Agency
to use. The agreement recognizes the funding level that the City has established in the
current budget. The document as well recognizes that the funds being provided to the
agency are a loan and are to be paid back at such time as the agency develops
increment. The loan bears an interest rate based upon a number provided by the Finance
Director, which is equivalent to the LAIF rate currently applicable to City funds.
The companion item to this Cooperation Agreement is found on the Redevelopment
Agency agenda as Item J. That agenda item of the Agency seeks to put in place an
agreement for professional services to assist staff in the development of a
Redevelopment Plan and the necessary environmental documents.
Following discussion, the City Council, on motion of Mayor Pro Tempore Mann, Hitchcock
second, adopted Resolution No. 99-181 authorizing the execution of the Cooperation
Agreement between the City of Lodi and the Redevelopment Agency by the following
vote:
Ayes: Council Members — Hitchcock, Mann, Pennino and Land (Mayor)
Noes: Council Members — Nakanishi
Absent: Council Members — None
11. MEETING OF THE REDEVELOPMENT AGENCY
Mayor Land adjourned the City Council meeting at approximately 10:25 p.m. to a meeting of the
City of Lodi Redevelopment Agency.
For information regarding this matter, please refer to the minutes of the Redevelopment Agency
attached as Exhibit A.
Mayor Land reconvened the City Council meeting at 11:00 p.m.
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10
MEETING OF THE
CITY OF LODI REDEVELOPMENT AGENCY
CARNEGIE FORUM, 305 WEST PINE STREET
WEDNESDAY, NOVEMBER 17, 1999
10:25 P.M.
ROLL CALL
Present: Members — Hitchcock, Mann, Nakanishi, Pennino and Land (Mayor)
Absent: Members — None
EXHIBIT A
Also Present: Executive Director Flynn, Deputy City Manager Keeter, General Counsel Hays
and Secretary Reimche
MEETING OF THE CITY OF LODI REDEVELOPMENT AGENCY
City Attorney Hays reported that on July 7, 1999, the City Council adopted Ordinance No. 1675.
That Ordinance became effective thirty days subsequent to its adoption. At that time the City of
Lodi Redevelopment Agency came into being. Since that time staff has been working to bring to
the Agency a recommendation regarding the acquisition of professional services to assist staff in
the development of a redevelopment plan and the necessary environmental documents.
Item B on the agenda is represented by a Resolution, which makes some basic organization
statements and names the Mayor and Mayor Pro Tempore as the member officers of the Agency.
Item C on the agenda is presented for adoption by resolution of the Agency. In enacting the
resolution, the bylaws of the Agency would be approved, These bylaws are typical bylaws for
Redevelopment Agencies. They provide basic operating perimeters relative to meeting times, as
well as a meeting place. Also conduct of business is set out relative to agenda form as another
example of activity under the bylaws. Additionally, the bylaws provide for compensation to the
members. The level of compensation is established by Health and Safety Code §33114.5 and is
embodied in that portion of the bylaws titled Compensation. Additionally, those members of staff
who function as officers within the corporation are also set forth.
Item D on the agenda is a resolution authorizing the adoption of Personnel Rules and
Regulations. The resolution is quite simple in form since the Agency is simply being asked to
adopt the City's Personnel Rules and Regulations as it's own. Since City personnel functions as
the staff for the Agency, it is a reasonable request so that there are not different rules applying to
City staff members when they are functioning as staff for the agency.
Items F and G on the agendas are truly ministerial acts on the part of the Agency in order to
address requirements under the statute by which the Agency was formed. The designating of a
newspaper of general circulation is simply done in order to make it clear where notices that need
to be published by the Agency will in fact be published. Item G authorizing the filing of Statement
of Organization is simply done so that a roster of redevelopment agencies can be maintained by
the State. Such a filing also notifies the County of the existence of the Agency.
On Item H the Agency is obliged to adopt a Conflict of Interest Code both for the Agency
members and for officers and employees. Basically, the Agency is adopting and applying to itself
and its officers and employees the Conflict of Interest Code of the City of Lodi. This particular
undertaking then cuts down on the number of filings that have to be made since filing under the
one Code simply allows you to designate that it is also a filing for the Agency.
Item I on the agenda is the first time of real substance to be undertaken by the Agency. What has
been prepared for the Agency consideration is the execution of the Cooperation Agreement
between the Agency and the City. The purpose of this particular agreement is to put the Agency
in a position to have funding available to it to begin undertaking its activities. The agreement
makes clear that the Agency is receiving a loan from the City and therefore has a debt that is to
be repaid to the City at such time as the Agency is able to develop tax increment funds. By the
Agency acting, a bilateral agreement is created between the City and the Agency which will
provide funding to the Agency.
Continued November l7, 1999
Item J on the agenda is placed to logically follow the action which the Agency is requested to take
on Item I. If the Cooperation Agreement between the City and the Agency is not in place, the
Agency will not have the funds available to undertake the Redevelopment Plan work as well as
the preparation of the environmental documents associated with such work.
Community Development Director Bartlam provided the following report regarding the professional
services agreement with Seifel Associates for Redevelopment Plan and environmental
documents.
As the City Council will recall, the Lodi Redevelopment Agency was established earlier this year.
The next step in the process of identifying an area for redevelopment purposes is the preparation
of a plan. The consultant staff recommends specializes in this type of work and has completed
projects similar to ours throughout the State.
Staff prepared a Request for Proposal (RFP) and sent that request to qualified consultants who
provide agency services. Two proposals were received and an interview of those firms was
conducted. The City Attorney, Community Development Director and Rich Laiblin from the
County Administrator's office reviewed the proposals for content and relevant experience. Based
on this review and the interview process, it is staffs recommendation to retain Seifel Associates to
prepare the necessary documents in order to establish a redevelopment project area.
The contract amount is $222,050. The Council has budgeted $200,000 in this year's budget for
this work. The additional $22,050 will come from the Contingency Fund. This entire amount will
be repaid to the General Fund from Agency revenues once those are established.
Speaking on the matter was Georgianna Reichelt, 3605 East Louise Avenue, Manteca, who
spoke at length in opposition to the formation of a Redevelopment Agency. She indicated that she
represents a group that is against redevelopment and stated that they feel redevelopment
represents corporate welfare. Ms. Reichelt also presented several publications regarding the
subject.
Following discussion, the Agency took the following actions:
• On motion of Chair Land, Mann second, unanimously adopted Resolution No. RDA99-1
entitled, "A Resolution Of The Redevelopment Agency Of The City Of Lodi Organizing Said
Agency And Naming Officers";
• On motion of Member Pennino, Hitchcock second, unanimously adopted Resolution No.
RDA99-2 entitled, "A Resolution Of The Redevelopment Agency Of The City Of Lodi Adopting
Bylaws For The Redevelopment Agency Of The City Of Lodi And Appointing Officers';
• On motion of Member Hitchcock, Mann second, unanimously adopted Resolution No.
RDA99-3 entitled, "A Resolution Of The Redevelopment Agency Of The City Of Lodi Adopting
Personnel Rules And Regulations";
• On motion of Member Pennino, Hitchcock second, unanimously adopted Resolution No.
RDA99-4 entitled, "A Resolution Of The Redevelopment Agency Of The City Of Lodi Adopting
Procedures For The Preparation, Processing And Review Of Environmental Documents";
• On motion of Member Mann, Hitchcock second, unanimously adopted Resolution No.
RDA99-5 entitled, "A Resolution Of The Redevelopment Agency Of The City Of Lodi
Designating The Lodi News Sentinel As A Newspaper Of General Circulation For Publication
Of Official Notices";
• On motion of Member Pennino, Mann second, unanimously adopted Resolution No. RDA99-6
entitled, "A Resolution Of The Redevelopment Agency Of The City Of Lodi Authorizing The
Secretary Of The Agency To File A Statement Of Organization With The Secretary Of State
And The County Clerk Of San Joaquin County";
Continued November 17, 1999
• On motion of Member Mann, Hitchcock second, unanimously adopted Resolution No.
RDA99-7 entitled, "A Resolution Of The Redevelopment Agency Of The City Of Lodi Adopting
Conflict Of Interest Codes Applicable To Agency Officers And Employees And To The
Members Of The Agency Pursuant To The Political Reform Act Of 1974";
• On motion of Member Mann, Hitchcock second, adopted Resolution No. RDA99-8 entitled, "A
Resolution Of The Redevelopment Agency Of The City Of Lodi Authorizing The Execution Of
A Cooperation Agreement With The City Of Lodi" by the vote shown below:
Ayes: Members — Hitchcock, Mann, Pennino and Land (Chair)
Noes: Members — Nakanishi
Absent: Members — None
• On motion of Member Pennino, Hitchcock second, unanimously adopted Resolution No.
RDA99-9 entitled, "A Resolution Of The Redevelopment Agency Of The City Of Lodi
Authorizing The Executive Director To Execute Professional Services Agreement With Seifel
Associates For Redevelopment Plan And Environmental Documents".
3. ADJOURNMENT
There being no further business to come before the Redevelopment Agency, the meeting was
adjourned at approximately 11:00 p.m.
ATTEST:
Alice M. Reimche
Secretary
tt or
.) CITY OF LORI
4 0�
COUNCIL COMMUNICATION
AGENDA TITLE: Consideration of Funding Alternatives for Hutchins Street Square
Auditorium
MEETING DATE: May 1, 1991
PREPARED BY: City Manager
RECOWENDED ACTION: That the City Council review the attached sources of
funding for the development of the initial design
phase of the Hutchins Street Square Auditorium and
take action as deemed appropriate.
BACKGROUND INFORMATION: At its regular meeting of April 17, 1991, the City
Council heard a request from the Old Lodi Union High
School Site Foundation, in the person of Mr. Dennis
Bennett, Chairman, that the City Council advance the
Foundation the sum of $170,000 to fund the preparation
of preliminary design drawings for the restoration of the auditorium at
Hutchins Street Square. In the Council Communication addressing this request
in the agenda packet for that meeting, it was noted that the balance in the
General Fund Operating Reserve had dipped below the generally accepted minimum
level. As such, it is not prudent to tap this reserve fund for this purpose.
Therefore, the only remaining source of revenue are those funds already
appropriated for Capital Improvement Program projects. It comes down to a
priority ranking. The attached list of projects (Exhibit A) illustrates from
which projects funds could be made available to satisfy the Foundation's
request. The biggest "hit" is on the Municipal Service Center's Administration
Building expansion project. There is a need for this expansion or it would not
have been included in the recently -adopted Capital Improvement Program. The
operative word here is "priority." If the City Council deems it a higher
priority to move ahead with the preparation of the preliminary design for the
auditorium at this time, there is funding available. However, it is available
only at the expense of other projects.
The City Hall addition project appropriation is listed as a possible source of
funding, but this is a critical need from both space and handicap accessibility
standpoints. It is recommended that this project not be slowed.
APPROVED ------------ — ---------------
THOMAS A. PETERSON - «....-
City Manngor
CC t
E
El
El
Consideration of Funding Alternatives for Hutchins Street Square Auditorium
May 1, 1991
The staff will be prepared to answer questions and provide whatever additional
information may be requested.
Funding Source: Capital Outlay Reserve
Respectfully submitted,
Thomas A. Peterson
City Manager
TAP:br
Attachment
CCCOM193/TXTA.07A
Ift
690
FUNDING SOURCES
FOR AUDITORIUM DESIGN
HUTCHINS STREET SQUARE
April 1991
CCCOM193/TXTA.07A
11
Available
Recommended
Funds
Reallocation
MSC Covered Storage:
Sewer Capital
$ 120,000
Water Capital
60,C00
MSC - Administration Building:
Sewer Capital
200,000
$ 90,000
Water Capital
100,000
45,000
MSC - Garage Expansion:
Sewer Capital
60,000
Electric Capital
78,000
Water Capital
60,000
Capital Outlay
13,816
City Hall Addition
1,881,473
Miscellaneous Sanitary Sewer
10,000
5,000
Oversized Water Mains
10,000
5,000
Miscellaneous Mater Mains
9,805
5,000
Miscellaneous Storm Drains
10,000
5,000
Kofu Park Lighting
130,403
Upgrade Stadium Electric
135,700
Hutchins Street Square Music Building
Lighting 3,000
3,000
Miscellaneous Sewer Manholes
13,691
5,761
Sewer Taps
8,138
4,000
SPRR Property Acquisition
2,239
2,239
$170,000
April 1991
CCCOM193/TXTA.07A
11
-- { 53
CITY OF LODI
SPECIAL ALLOCATION REQUEST
TO:- Finance Director DATE: May 7, 1991
FROM: City Clerk PROJECT NUMBER: r ! - 3So•8Z -56D
CC'- -�) 7��)
Request is made for funds to accomplish the following project which was not included in
the current budget:
Description of Project Estimated Cost
Funding for the development of the initial design phase of the Hutchins Street Square
Aduitorium $170,000
See attachment for funding sources
(If you need more space, use additional sheet and attach to this form)
Date of Approval - 5/1/91 Amount Approved - $170,000
Council XXXXX City Manager
FUND OR ACCOUNT TO BE CHARGED
Current Budget $ Prior Year Reserve $
Contingent Fund $ General Fund Surplus $
Capital Outlay Reserve $ Reimbursable Account $
Utility Outlay Reserve $ Other (Election) $
Hotel/Motel Tax Reserve -
General Fund Operating Reserve
Account Number
Finance DWector Alice M. Reim e,
City Clerk
Submit this form in duplicate to the Finance Director. Distribution after approval will
be as follows: 1) Originating Department 2) Finance Department
12
V
11*03111111*131
FUNDING SOURCES
FOR AUDITORIUM DESIGN
HUTCHINS STREET SQUARE
Available Recommended
Funds Reallocation
MSC Covered Storage:
Sewer Capital $ 120,000
Water Capital 60,000
MSC - Administration Building:
Sewer Capital
200,000
$ 90,000
Water Capital
100,000
45,000
MSC - Garage Expansion:
Sewer Capital
60,000
Electric Capital
78,000
Water Capital
' 60,000
Capital Outlay
13,816
City Hall Addition
1,881,473
Miscellaneous Sanitary Sewer
10,000
5,000
Oversized Water Mains
10,000
5,000
Miscellaneous Water Mains
9,805
5,000
Miscellaneous Storm Drains
10,000
5,000
Kofu Park Lighting
130,403
Upgrade Stadium Electric
135,700
Hutchins Street Square Music Building Lighting
3,000
3,000
Miscellaneous Sewer Manholes
13,691
5,761
Sewer Taps
8,138
4,000
SPRR Property Acquisition
2,239
2,239
$170,000
April 1991
CCCOM193/TXTA.07A
�• t
13
13 0 Continued May 1, 1991
REGULAR CALENDAR
FUNDING APPROVED FOR PREPARATION
OF PRELIMINARY DESIGN FOR HUTCHINS
STREET SQUARE AUDITORIUM
CC -27(e) City Manager Peterson, reminded the City Council that at
its regular meeting of April 17, 1991, the City Council
heard a request from the Old Lodi Union High School Site
Foundation, in the person of Mr. Dennis Bennett, Chairman,
that the City Council advance the Foundation the sum of
$170,000 to fund the preparation of preliminary design
drawings for the restoration of the auditorium at Hutchins
Street Square. In the Council Communication addressing
this request in the agenda packet for that meeting, it was
noted that the balance in the General Fund Operating
Reserve had dipped below the generally accepted minimum
level. As such, it is not prudent to tap this reserve fund
for this purpose. Therefore, the only remaining source of
revenue are those funds already appropriated for Capital
Improvement Program projects. It comes down to a priority
ranking. The following list of projects illustrates from
which projects funds could be made available to satisfy the
Foundation's request.
FUNDING SOURCES
FOR AUDITORIUM DESIGN
HUTCHINS STREET SQUARE
Available Recommended
Funds
Reallocation
MSC Covered Storage:
Sewer Capital $ 120,000
Water Capital 60,000
MSC - Administration Building:
Sewer Capital 200,000 $ 90,000
Water Capital 100,000 45,000
MSC - Garage Expansion:
Sewer Capital
60,000
Electric Capital
78,000
Water Capital
60,000
Capital Outlay
13,816
City Hall Addition
1,881,473
Miscellaneous Sanitary Sewer
10,000 5,000
Oversized Water Mains
10,000 5,000
17
14
Continued May 1, 1991
Jsr
Miscellaneous Water Mains 9,805 5,000
Miscellaneous Storm Drains 10,000 5,000
Kofu Park Lighting 130,403
Upgrade Stadium Electric 135,700
Hutchins Street Square Music Building Lighting 3,000 3,000
Miscellaneous Sewer Manholes 13,691 5,761
Sewer Taps 8,138 4,000
SPRR Property Acquisition 2,239 2,239
$170,000
The biggest "hit" is on the Municipal Service Center's
Administration Building expansion project. There is a need
for this expansion or it would not have been included in
the recently -adopted Capital Improvement Program. The
operative word here is "priority." If the City Council
deems it a higher priority to move ahead with the
preparation of the preliminary design for the auditorium at
this time, there is funding available. However, it is
available only at the expense of other projects.
The City Hall addition project appropriation is listed as a
possible source of funding, but this is a critical need
from both space and handicap accessibility standpoints. It
is recommended that this project not be slowed.
Mr. Ben Schaffer representing the Old Lodi Union High
School Site Foundation shared with the Council on how much
the community has supported the Foundation, not only in its
goals, but also financially. He also informed the Council
that the Foundation's debts have either all been paid or
have been arranged to be paid.
Following further discussion among Council and staff with
questions being directed to Mr. Schaffer, the Council on
motion of Mayor Pro Tempore Pinkerton, Pennino second,
unanimously approved the funding as recommended by staff
($170,000) for the preparation of a preliminary design for
the Hutchins Street Square Auditorium rehabilitation with
the anticipation that these funds will be re -paid by the
Foundation as has been done in the past.
RECESS Mayor Hinchman called for a short recess and Council
reconvened at approximately 9:14 p.m.
18 R5
RESOLUTION NO. 2001-61
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE CONTRACT FOR FIRE STATION #4,180 NORTH
LOWER SACRAMENTO ROAD, AND FURTHER
APPROPRIATING FUNDS FOR THIS PROJECT
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on February
22, 2001 at 11:00 a.m. for Fire Station #4, 180 North Lower Sacramento Road,
described in the specifications therefore approved by the City Council on November 15,
2000; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder
Location
Base Bid
Alternate 1
Alternate 2
Engineer's Estimate
$1,750,000
*Trent Construction
Red Bluff
$1,575,000
$18,000
-$4,000
**McFadden Construction, Inc.
Stockton
$1,603,000
5 6,000
-$4,000
Tony Coyne, Inc.
Lodi
$1,628,369
$12,548
-$3,200
Diede Construction, Inc.
Woodbridge
$1,746,000
$14,000
-$4,000
F & H Construction
Stockton
$1,792,000
$ 2,000
-$3,000
Bobo Construction, Inc.
Elk Grove
$1,825,000
$20,000
1 -$3,000
American River Construction, Inc.
EI Dorado
$1,836,000
$ 5,000
-$4,000
Shoemate Buildings, Inc.
Stockton
$1,966,000
$15,900
$4,300
• Trent Construction discovered a $194,000 clerical error while compiling a requested Schedule of
Values. Upon discovery, they have requested to withdraw their bid. The City of Lodi has allowed the
withdrawal of the Trent Construction bid pursuant to Contracts Code §§5103 & 5101(a).
** Did not include Receipt of Addendum form with bid, therefore, bid cannot be accepted and is
considered non-responsive.
WHEREAS, the City Manager recommends award of the bid for Fire Station #4, 180
North Lower Sacramento Road, be made to the low bidder, Tony Coyne, Inc., of Lodi, CA, in
the amount of $1,628,369.00, excluding Alternates 1 & 2.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award
of the bid for Fire Station #4, 180 North Lower Sacramento Road, be and the same is
hereby awarded to Tony Coyne, Inc., of Lodi, CA, the lowest responsible bidder, in the
amount of $1,628,369.00, excluding Alternates 1 & 2; and
BE IT FURTHER RESOLVED, that funds be appropriated as follows:
Fire Impact Fee Funds $1,644,569.00*
Water Impact Fee Funds $ 162,431.00
Total Appropriation $1,807,000.00
*Note: This exceeds the Fire IMF fund balance; interfund borrowing
as provided in the IMF ordinance will be done.
Dated: March 7, 2001
-------------------------------------------------------------------
-------------------------------------------------------------------
M
I hereby certify that Resolution No. 2001-61 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 7, 2001, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Pennino and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
_, 11
SAN J LACKSTON
City Clerk
2001-61
17
CITY OF LODI COUNCIL COMMUNICATIONn P
4� FORS`
AGENDA TITLE: Adopt a Resolution Awarding the Contract for Fire Station #4,
180 North Lower Sacramento Road, to Tony Coyne Inc. ($1,628,369); and Appropriate Funds
for the Project
MEETING DATE: March 7, 2001
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the contract for the above project to
Tony Coyne Inc., of Lodi, in the amount of $1,628,369; and appropriate funds in
accordance with the recommendation shown below.
BACKGROUND INFORMATION: Plans and specifications for this project were approved on
November 15, 2000. The bid included two alternates: Alternate 1 was to
have stained concrete floor finishes in certain nonpublic areas in lieu of the
specified floor coverings; and Alternate 2 was for deleting an architectural
design element from the building exterior. Staff is recommending that neither alternate be accepted. It was
anticipated they would be cost deductions. Since Alternate 1 is more expensive, staff is not recommending it. Since
Alternate 2 was a slight deduction, given the total cost of the project, it was recommended that this architectural
feature is worth the cost.
The City received the following eight bids for this project:
Bidder
Location
Base Bid
Alternate 1
Alternate 2
Engineer's Estimate
$1,750,000
Tony Coyne, Inc.
Lodi
$1,628,369
$12,548
-$3,200
Diede Construction, Inc.
Woodbridge
$1,746,000
$14,000
-$4,000
F & H Construction
Stockton
$1,792,000
$ 2,000
-$3,000
Bobo Construction, Inc.
Elk Grove
$1,825,000
$20,000
-$3,000
American River Construction, Inc.
EI Dorado
$1,836,000
$ 5,000
-$4,000
Shoemate Buildings, Inc.
Stockton
$1,966,000
$15,900
$4,300
"Trent Construction
Red Bluff
$1,575,000
$18,000
-$4,000
"'McFadden Construction, Inc.
Stockton
$1,603,000
$ 6,000
-$4,000
* Trent Construction discovered a $194,000 clerical error while compiling a requested Schedule of Values.
Upon this discovery, they provided satisfactory documentation of the error and have requested to
withdraw their bid.
Did not include receipt of addendum form with bid, therefore, bid cannot be accepted.
Requested Appropriation
Construction Contract $1,628,369
Contingency (10%) $ 162,431
Testing & Inspection $ 16,200
Total Appropriation Requested $1,807,000
APPROVED:
H. ixon lynn -- City Manager
FS4 CAWARD.doc 02/28101
Adopt a Resolution Awarding the Contract for Fire Station #4, 180 North Lower Sacramento Road,
to Tony Coyne Inc.($1,628,369); and Appropriate Funds for the Project
March 7, 2001
Page 2
FUNDING:
Fire Impact Fee Funds $1,644,569*
Water Impact Fee Funds $ 162,431
TOTAL $1,807,000
*This exceeds the Fire IMF fund balance; inter -fund borrowing as provided in
the IMF ordinance will be done.
Bid Opening Date: February 22, 2001
Funding Available:
Vicky M6Athie, F' a Dire tor,,
Richard C. Prima, Jr_
Public Works Director
Prepared by Gary Wiman, Project Manager
RCP/GW/pkh
cc: Randy Hays, City Attorney
Michael Pretz, Fire Chief
Jerry Adams, Police Chief
Rad Bartlam, Community Development Director
19
Continued March 7, 2001
In reply to Mayor Nakanishi, Mr. Bartlam reported that the parking structure at
Sacramento Street between Pine and Elm Streets was not funded through the City's
general fund. Staff obtained funds for the project through Measure K, Transportation Act,
and Electric Utility. The parking structure downtown was geared toward relieving
congestion of the multi -modal facility. The parking structure at the corner of Church and
Elm Streets, adjacent to Fire Station #1, is needed due to the growing parking demand on
the west side of the downtown area.
MOTION:
Council Member Land made a motion, Howard second, to authorize the issuance of a
request for qualifications (RFQ) for space needs/use and schematic design for the
existing Public Safety Building and authorize the City Manager to negotiate a schematic
(concept) design contract for the proposed Civic Center parking structure with Watry
Design Group of San Mateo.
COUNCIL DISCUSSION:
Council Member Hitchcock stated that she will vote in favor of the design; however, she is
not convinced that there is a need for the parking structure at this time and is not
necessarily in favor of building it from general fund dollars. She indicated that it appears
the City is building the parking lot for the new theater.
Council Member Land emphasized the need for parking in the downtown area.
Mayor Pro Tempore Pennino pointed out that downtown businesses are not required to
provide their own parking areas. He suggested that after the budget is approved, a
Shirtsleeve Session be scheduled to further discuss the parking structure and downtown
parking issues.
Mayor Nakanishi commented that he has received many complaints about parking
congestion downtown.
VOTE:
The above motion carried by a unanimous vote
H-2 "Adopt resolution awarding the contract for Fire Station #4, 180 N. Lower Sacramento
Road, to Tony Coyne, Inc. ($1,628,369); and appropriate funds for the project"
City Engineer Sandelin reported that eight bids were received for Fire Station #4 and two
were disqualified. There were two alternate items, each of which staff expected a
deduction from the contract bid. The first alternate dealt with concrete finishes; however,
they did not get a deduction and consequently staff is not recommending that Council
approve the item as included in the bid. The second alternate was to delete some
architectural features on the building. The deduction was not substantial enough in size
that staff felt it was appropriate to remove those architectural features. By not approving
alternates one or two in the bid, staff recommends that Council accept the base bid of
$1.28 million for Fire Station #4.
Mayor Pro Tempore Pennino pointed out that Council has not yet seen renderings of the
Fire Station.
RECESS
At 8:33 p.m., Mayor Nakanishi called for a recess and the City Council meeting reconvened at
8:40 p.m.
Continued March 7, 2001
REGULAR CALENDAR (Continued)
H-2 A model of Fire Station #4 was displayed for Council and described by a Fire
(Cont'd.) Department representative.
MOTION / VOTE:
The City Council, on motion of Council Member Land, Howard second, unanimously
adopted Resolution No. 2001-61 awarding the contract for Fire Station #4, 180 N. Lower
Sacramento Road, to Tony Coyne Inc., of Lodi, in the amount of $1,628,369; and
appropriated funds in accordance with staff recommendation.
Council Member Hitchcock noted that the staff report indicates that there were insufficient
impact fees for the structure.
In reply to questions by Council Member Hitchcock, City Manager Flynn reported that in
total there were sufficient impact fees to pay for the structure; however, the cash balance
in the one particular account was only $144,000. He suspected the discrepancy was due
to allocation.
E-6 "Authorize the City Manager to execute a professional services agreement with SNG &
Associates, Inc., to provide professional staff support services for the Development
Services Section of the Public Works Department'
Council Member Hitchcock questioned whether there is an ongoing need for personnel
that is being filled by contract services.
City Manager Flynn replied that the Department is experiencing extraordinary growth right
now in terms of development, but he anticipates it will eventually slow down.
City Engineer Sandelin explained that SNG & Associates will be preparing agreements for
two specific development projects.
MOTION / VOTE:
The City Council, on motion of Mayor Pro Tempore Pennino, Hitchcock second,
unanimously authorized the City Manager to execute a professional services agreement
with SNG & Associates Inc. to provide professional staff support services for the
Development Services Section of the Public Works Department on an as -needed basis.
E-11 "Authorize an increase of $3,000 to Council Member Hitchcock's Travel and Business
Expense account from the contingency fund for the purpose of representing the City on
various commissions, state policy and national committees"
In reply to Council Member Howard, Ms. Hitchcock reported that at the last League of
California Cities Environmental Quality Committee meeting she was the only member that
spoke up to support municipal utilities. The result of that meeting was that a policy was
adopted which stated that the League would not support any legislation that was harmful
to cities that had municipal utilities. Also, she consulted Electric Utility Director Vallow as
to the effectiveness of serving as an alternate member to the Northern California Power
Agency (NCPA) at the national level. He assured her that it would be beneficial to attend
the meetings and remain knowledgeable about impacts of potential legislation.
Mayor Pro Tempore Pennino supported Ms. Hitchcock's request and encouraged all
Council Members to get involved with the League at the local or national level.
Council Member Land agreed that it takes a great deal of time and money to attend
meetings and serve on committees. He noted that he has served on the League of
California Cities and currently serves on the San Joaquin County Housing Authority, San
Joaquin County Parks and Recreation Commission, Local Area Formation Commission,
and NCPA.
21
Lodi Municipal Code
15.64.030 Development impact funds.
A. The city finance director shall create in the city treasury the following special interest-
bearing
nterestbearing trust funds into which all amounts collected under this chapter shall be deposited:
1. Water facilities;
2. Sewer facilities:
a. General sewer facilities,
b. Kettleman Lane lift station,
c. Harney Lane lift station,
d. Cluff Avenue lift station,
3. Storm drainage facilities;
4. Street improvements;
5. Police facilities;
6. Fire facilities;
7. Parks and recreation facilities;
8. General city facilities and program administration.
B. The fees shall be expended solely to pay the costs of facilities (including interest on
interfund loans) or to reimburse developers entitled to reimbursement under this chapter.
The funds for the categories listed above shall be kept separate. For purposes of this
chapter, they are referred to in aggregate as the "development impact fee fund."
C. The city manager shall have the authority to make loans among the development
impact fee funds to assure adequate cash flow. Interest charged on each loan shall be the
same as the rate earned on other city funds. (Ord. 1518 § I (part), 1991)
(d) For a fund established pursuant to subdivision (c), a
local
agency shall make available to the public, within 180 days after
the
last day of each fiscal year, the following information for that
fiscal year:
(1) A description of the charges deposited in the fund.
(2) The beginning and ending balance of the fund and the
interest
earned from investment of moneys in the fund.
(3) The amount of charges collected in that fiscal year.
(4) An identification of all of the following:
(A) Each public improvement on which charges were expended
and the
amount of the expenditure for each improvement, including the
percentage of the total cost of the public improvement that was
funded with those charges if more than one source of funding was
used.
(B) Each public improvement on which charges were expended
that
was completed during that fiscal year.
(C) Each public improvement that is anticipated to be
undertaken
in the following fiscal year.
(5) A description of each interfund transfer or loan made
from the
capital facilities fund. The information provided, in the case
of
an interfund transfer, shall identify the public improvements on
which the transferred moneys are, or will be, expended. The
information, in the case of an interfund loan, shall include the
date
on which the loan will be repaid, and the rate of interest that
the
fund will receive on the loan.
(e) The information required pursuant to subdivision (d) may
be
included in the local agency's annual financial report.
(f) The provisions of subdivisions (c) and (d) shall not
apply to
any of the following:
(1) Moneys received to construct public facilities pursuant
to a
contract between a local agency and a person or entity,
including,
but not limited to, a reimbursement agreement pursuant to
Section
66003.
(2) Charges that are used to pay existing debt service or
which
are subject to a contract with a trustee for bondholders that
requires a different accounting of the charges, or charges that
are
used to reimburse the local agency or to reimburse a person or
entity
who advanced funds under a reimbursement agreement or contract
for
facilities in existence at the time the charges are collected.
(3) Charges collected on or before December 31, 1998.
RESOLUTION NO. 2001-12
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR THE LOWER SACRAMENTO ROAD WIDENING
PROJECT, KETTLEMAN LANE TO TURNER ROAD; AUTHORIZING
THE CITY MANAGER TO EXECUTE A WORK ORDER; AND FURTHER
APPROPRIATING FUNDS FOR THIS PROJECT
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council sealed bids were received and publicly opened on December
13, 2000 at 11:00 a.m. for the Lower Sacramento Road Widening Project, Kettleman
Lane to Turner Road, described in the specifications therefore approved by the City
Council on June 21, 2000; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder Location Bid
Engineer's Estimate $5,597,800.00
George Reed, Inc. Lodi $5,474,479.00
DSS Company Stockton $5,562,205.00
Granite Construction Company Stockton $6,181,662.00
Teichert Construction Stockton $6,291,700.00
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award
of the Bid for the Lower Sacramento Road Widening Project, Kettleman Lane to Turner
Road, be made to the low bidder, George Reed, Inc., of Lodi, California, in the amount
of $5,474,479.00; and
BE IT FURTHER RESOLVED, that the City Manager is hereby authorized to
execute a Work Order for the design consultant, Mark Thomas and Company, to
provide construction management services; and
BE IT FURTHER RESOLVED, that funds in the amount of $7,030,000.00 be
appropriated as follows for this project:
TDA $ 106,450.00
Measure K $1,371,780.00
STIP $2,600,000.00
STP $2,155,000.00
Impact Fees $ 796,770.00
Dated: January 17, 2001
------------------------------------------------------------------
------------------------------------------------------------------
25
hereby certify that Resolution No. 2001-12 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held January 17, 2001, by the following
r vote:
AYES: COUNCIL MEMBERS — Hitchcock, Howard, Land, Pennino and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2001-12
26
AGENDA TITLE: Adopt a Resolution Awarding the Contract for the Lower Sacramento Road Widening
Project, Kettleman Lane to Turner Road, to George Reed, Inc.; Authorize the
City Manager to Execute a Work Order for Design Consultant Mark Thomas & Co., Inc.;
and Appropriate $7,030,000 for the Project
MEETING DATE: January 17, 2001
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the contract for the
above project to George Reed, Inc., of Lodi, in the amount of $5,474,479;
authorize the City Manager to execute a work order for construction
management services; and appropriate additional funds in accordance
with the recommendation shown below.
BACKGROUND INFORMATION: This project consists of widening Lower Sacramento Road from two
lanes to four lanes between Kettleman Lane (State Highway 12) to
Turner Road. The project includes constructing curbs, gutters,
sidewalks, and wheelchair ramps; overlaying the existing pavement
from Kettleman Lane to south of Taylor Road; reconstructing the existing pavement (including
intersections) from Taylor Road to Turner Road; constructing landscaped medians with raised curbs;
reconstructing fences, gates, and driveways; modifying four traffic signals; constructing a new traffic
signal at Tokay Street; installing street lights; and constructing a traffic signal interconnect system,
Plans and specifications for this project were approved on June 21, 2000. The project was delayed
while awaiting Federal Highway Administration (FHWA) and Caltrans approval of the environmental
documentation. The City received the following four bids for the project:
Bidder
Location
Bid
Engineering Estimate
$5,597,800
George Reed, Inc.
Lodi
$5,474,479
DSS Company
Stockton
$5,562,205
Granite Construction Company
Stockton
$6,181,662
Teichert Construction
Stockton
$6,291,700
Construction of this project will start in January 2001 and, depending on weather, be completed in 10 to
12 months. Staff is requesting City Council authorize the City Manager to execute the attached work
order for the design consultant, Mark Thomas & Co., Inc., to provide construction management services.
The consultant, along with staff, will conduct a public information meeting in February or March 2001, to
inform the community about the construction schedule. The consultant will also provide media releases
for construction updates and provide construction oversight and staking.
APPROVED: WVK/�_ 'Oki'"�Uvfr
H. DIXON FLYNN -- CITY MANAGER
CAWARD 01/11/01
27
Adopt a Resolution Awarding the Contract for the Lower Sacramento Road Widening Project,
Kettleman Lane to Turner Road, to George Reed, Inc.; Authorize the City Manager to Execute a Work
Order for Design Consultant Mark Thomas & Co., Inc.; and Appropriate $7,030,000 for the Project
January 17, 2001
Page 2
FUNDING: At the June 21, 2000 City Council meeting, Council approved authorizing the City Manager to
execute all necessary agreements for the widening project. Cooperative agreements for
funding have been executed and/or are in the process of being executed between the City
and Caltrans, and SJCOG for funds from Transportation Development Act (TDA), Measure K,
State Transportation Improvement Program (STIP), and Surface Transportation Program (STP). In addition,
several right of way acquisition agreements are in the process of being executed. Local funds, from Street
and Utility Impact Mitigation Fee accounts, will also be used for funding this project. The funding sources
are shown below:
Requested Appropriation: $7,030,000
TDA $ 106,450
Measure K $ 1,371,780
STIP $ 2,600,000
STP $ 2,155,000
Impact Fees $ 796,770
Total Project Estimate: $8,061,500
Bid Opening Date: December 13, 2000
Funding Available: IYl a115F1 L.91
Vicky McAthie, Pinance Director
The difference between the contract and the requested appropriation includes funds for right of way
acquisition, construction management services, material testing, widening completed by developers for
the Safeway project, signal poles ordered separately, and contingencies. In addition to these items, the
project estimate includes the design work, environmental documentation, and construction of the
Woodbridge Irrigation District (WID) culvert crossing completed last winter.
Richard C. Prima, Jr.
Public Works Director
Prepared by Paula J. Fernandez, Associate Traffic Engineer
RCP/PJF/Im
Attachment
cc: Randy Hays, City Attorney
Wes Fujitani, Senior Civil Engineer
Joel Harris, Purchasing Officer
Jerry Adams, Police Chief
Mark Thomas & Co., Inc.
George Bradley, Street Superintendent
SJCOG, Steve VanDenburgh
George Reed, Inc.
Interested Parties w/o attachment
CAWARD 01/11/01 28
CITY COUNCIL
ALAN S. NAKANISHI, Mayor
PHILLIP A. PENNINO
Mayor Pro Tempore
SUSAN HITCHCOCK
EMILY HOWARD
KEITH LAND
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\\www.lodi.gov
January 11, 2001
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
RANDALL A. HAYS
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
George Reed Inc. Mr. Rob Himes Steve VanDenburgh, Sr. Rgnl. Planner
P. O. Box 1630 Mark Thomas & Co., Inc. San Joaquin Council of Governments
Lodi, CA 95241 7300 Folsom Blvd., Ste. 203 6 South EI Dorado Street, Ste. 400
Sacramento, CA 95826 Stockton, CA 95202
Interested Parties
SUBJECT: Adopt a Resolution Awarding the Contract for the Lower Sacramento Road
Widening Project, Kettleman Lane to Turner Road, to George Reed, Inc.;
Authorize the City Manager to Execute a Work Order; and Appropriate
$7,030,000 for the Project
Enclosed is a copy of background information on an item on the City Council
agenda of Wednesday, January 17, 2001. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a Council Member
requests discussion. The public is given an opportunity to address items on the consent
calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council, City of Lodi,
P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may
hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card
(available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the
City Clerk. If you have any questions about communicating with the Council, please contact
Susan Blackston, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Paula J. Fernandez at
(209) 333-6800, ext. 2667.
QS��&--
Richard C. Prima, Jr.
Public Works Director
RCP/kc
Enclosure
cc: City Clerk ~f
NCAWARD
29
Continued January 17, 2001
H-5 "Adopt resolution authorizing the City Manager to execute a professional services
agreement with Scott W. Kenley for purposes of labor negotiations (HR)" was pulled
from the agenda pursuant to staff's request.
City Manager Flynn reported that staff will solicit proposals for this service and come back
to Council with a recommendation.
H-6 "Adopt resolution awarding the contract for the Lower Sacramento Road Widening
Project, Kettleman Lane to Turner Road, to George Reed, Inc.; authorize the City
Manager to execute a Work Order for design consultant, Mark Thomas and Company;
and appropriate $7,030,000 for the project (PW)" formerly E-9
Public Works Director Prima reported that in the 1960s a specific plan was adopted
establishing a width for four lanes on Lower Sacramento Road from Kettleman Lane up to
Turner Road. The area has developed over the years; however, the road was never
widened. Policies provided for subdividers to dedicate the right of way and build their
projects set back from the main roadway. Through funding from Measure K, impact fees,
and state allocations the City is now ready to move forward on the road widening project.
The environmental process has been completed, as well as all required public hearings.
He described the project in detail and stated that it is anticipated to begin in April and be
completed by Thanksgiving.
Mayor Pro Tempore Pennino commended staff for their efforts on the project and
success in obtaining funding. He noted that the City receives its fair share of
transportation dollars from the Council of Governments (COG).
Council Member Land outlined the work that has been done by staff and previous
discussions at Council meetings concerning this project: Site pian review, discussions
regarding the median, light standards, egress for the Fire Department, plants, trees,
shrubs, turn lanes, and public comments from the residents of Taylor Road and Corbin
Lane. The project was delayed while the State determined whether there were historic
buildings located along Lower Sacramento Road. He emphasized the thorough amount
of reports and review that have taken place previously before Council on this subject.
Council Member Howard expressed thanks to Mayor Pro Tempore Pennino for serving as
Lodi's representative on COG and being instrumental in bringing funds to the City.
Council Member Hitchcock responded to Mr. Land's intimation that it was not necessary
to pull this item from the consent calendar. She concluded that there is a philosophical
difference in approaches. Ms. Hitchcock stated that she feels the constituency she
represents wants to have knowledge, and in her effort to ensure this happens,
discussions before the Council sometimes have to take place on a repetitive basis.
Council Member Land disagreed, stating that this project has been comprehensively
discussed during two public meetings and one entire Council meeting that was devoted to
the subject. He supported staffs decision to place the matter on the consent calendar
and noted that he had spent a considerable amount of time prior to the meeting reviewing
volumes of past information on the subject to ensure that every detail had been fully
reported and discussed openly.
PUBLIC COMMENTS:
• Otto Krueger, 632 N. Church Street, Lodi, commented that he has an old map that
indicates Lower Sacramento Road was part of the Lincoln Highway, which was the
first continental highway across the United States.
7
30
Continued January 17, 2001
Robert Silva, 24700 Suttenfield Road, Acampo, stated that the City of Galt placed
landmark signs on Lower Sacramento Road to identify that it was originally the
Lincoln Highway.
MOTION / VOTE:
The City Council, on motion of Council Member Pennino, Land second, unanimously
adopted Resolution No. 2001-12 awarding the contract for the Lower Sacramento Road
Widening Project, Kettleman Lane to Turner Road, to George Reed, Inc., of Lodi, in the
amount of $5,474,479; authorized the City Manager to execute a Work Order for
construction management services; and appropriated additional funds in accordance with
staff recommendation.
H-7 "Adopt resolution authorizing the City Manager to sign a consulting services agreement
for an Electric Utility Cost of Service Study with EES Consulting, Inc. (not to exceed
$32,000) (EUD)" formerly E-12
Electric Utility Director Vallow explained that this item is related to deregulation, in that it
has made it necessary to evaluate costs in detail by delineating individual costs for each
customer, customer class, and new customer. He commented that he has been very
critical of the recent actions of the California Public Utilities Commission for
disproportionately burdening businesses with higher rates.
Jim Doyle, Electric Utility Rates & Resources Manager, reported that through the
recommended cost of service study, Electric Utility will get a software program enabling
them to continue to do these types of studies in the future. An anticipated outcome of this
study will be recasting expenses and determining whether revenues are being collected
from the right people. The industry and the City have changed considerably since the last
time a study of this type was done in 1993.
MOTION /VOTE:
The City Council, on motion of Council Member Hitchcock, Land second, unanimously
adopted Resolution No. 2001-13 authorizing the City Manager to sign a consulting
services agreement for an Electric Utility Cost of Service Study with EES Consulting, Inc.
ORDINANCES
None.
COMMENTS BY THE PUBLIC ON NON -AGENDA ITEMS
• Otto Krueger, 632 N. Church Street, Lodi, spoke about pedestrian safety. He stated that the
corner of Locust Street and Pleasant Avenue has a ramp with ridges on the sides, which he
described as a "trough". He recently fell at that location and urged the Council to look into the
unevenness of this walking area. Mr. Krueger also complained of sidewalks being blocked by
cars and garbage cans.
Public Works Director Prima surmised that Mr. Krueger was describing a handicap ramp and
stated that the City must meet ADA requirements.
City Manager Flynn stated that staff will look at the corner of Locust Street and Pleasant
Avenue for pedestrian safety issues and report back to Council on their findings.
K. COMMENTS BY CITY COUNCIL MEMBERS ON NON -AGENDA ITEMS
• Council Member Hitchcock stated that the Mayor represented the Council well during the
Unity Day Celebration in honor of Martin Luther King's birthday. She commented that
speakers Megan Holly and Richard Jones did an outstanding job at the event. Ms. Hitchcock
8
31
Cash, Invfstnments, and [nvmbnent-Related Aolivity 95
&23 06cir than investments that are within the soVe of GrASl3 State-
ments Nal 10, 25, and 31, as amended, the GASB has not addressoeol the
valuation or recognition of investments reported in the propnetary or fiduciary
fluid esutegoriea or in the government wide finamia,l atateanents. However,
ce In privawwcWr inveetment a3taradards acre category (a) accounting and
financial reprtingguitiance for governments, beea um GA919 StaterngutNo. 34,
Basic FiaancW eta.wmnts--vndManagement's Discussion and Aaza lysis—fir
State and Loral G'aauernmem s, as amended, provides that proprietary funds
and the government. -wide fkgnrial statement aho-tald or naaay apply certAiza
private aelrwr aLr0ards-4 Those privsitL-aomor stxndaLrds include certain pre -
November 30, 1989 private-sectDr pronouncements, siseh real inn eial Ancotint-
ing Standards Board TASB) Statements of Mriancial Accounting Standards
flu- 42, Foreign. Currency Tra rraZufien, 4ud No- ft A- vujitarag fur i vfureri
onfracle Cmeq the, GASB 31 Q&A, item 48). Th -ay also may iacludo curtain
post -November 30. 198 FASB pronouncements, such as portions, of FABB
Staternents Na, 133, Accounting for Derivative T atrumen-ts and TfedRi Ac-
lieities, as amended; and No. 140, A=unting for TFa nsferar and ;eruiciAg of
Finczncful Assets and ExtinrRaiahmarziu of L2�ahili repkiceraa he r f FASB
to ternent No- 125, for those enterpriae Bards (and resulting business -type
aictivities) th" apply paragraph 7 of'GASB Statement No. 20, Accounting aad
Fiaa&rial Reporting for Proprietary Funds and Other 0everamental Fntita.es
Thant Ilse Propngfary Fund AccarunfzV, as amended.
6.24 Despite the use of different baeea of amounting in differwit tinarioiai
atatementa and fund cate6vrieb, investment income is measured the same way
Lander the accrual and modified accrual bases of accaunGing. That, is, inyeat-
meat income in governmental funds is nat modified icor the 'ayaileability'
criterion, Paragraph 57 in the nonaiuthoritative l sisis for C-onelusions.of GASB
Statement No. 31 skates that "The Board belie,jcs that governmental fund
inveatmenta—and ebanp8 in the fair vnine of those iravestmeutFi—are appra-
priately'availatble,' th" meriting mDognition under the modified a7CCroAl ba®is
a f acr=Rtin1g-"
Financial Statement Presentation
rinanc;al Posifie t Cforsst otiotrs
515 Each of a government's funds, activities, and a s]t POnent units
shotild report its own eAsh and investments. including its equity pasitioat in
internsi iuv-eatment pcoln. The GASB M Q&A, iteral 73, ataiea that aquitY
positions in internal investment potals Ethould be mported as,, for example,
"equity in cash management pool," "uquity in internal investment pool,' °`cash
and cash equivalento," yr "investmanta." It also aamAi-mes is rL-,-Ce5aar7 to
Classify certain mah and investments as restricted vjiawt to eamply with
e amplieame ri squircmcnt,a, such as debt coveraanta- ($BB tha discussion of re-
stricted asat:ts in Chapter 2, 'Firaarinial Reporting.")
5.20 When one fund has overdrawn its share of aro internal investment
pool, that, fund should report an iPaerf Aa liability to the fund th5t tha
government's management deerna to have Ment the amount to the averdr—n
fuiad.6 The fund deemed to have lent the a><rnount altould report an interfund
4 flan the diaax�on of UM hierarchy pf ga rnmenial GAAP in Chapter I aTbA tha diueuum5an of
Lhe ayplie�ty of Gertaio private or rr.nd &Tda in Chmpter S. -11 onn6al Ftepaxting,"
a Sark ar nrdrawn pwtitiona aney eepreeent-asnsUmon of macompbarkm if the ptoverament has a
pmhhiihiiian apint interhLad berruAn.ng-
AAG-SLV 5.26
96 'State and Local GovemmertIs {GASB 34)
receivable from the borrowing fund. This treatment is unaffected by whether
the lending and borrowing funds are of the some a: different fund types or
categories_ 1Flowever, in the government -wide Financial statements, those int2r-
fund accounts should he eliminated as required for internal balances by GASB
Statement No. 94, paragraph 5& ( the ffismssion. of interfund eliaiinatiams
in Chapter 8, " Interfun d, internal, and Intra -Entity Ac&ity and Balances.') If
a cash amoant. for the government is overdrawn in total, the balance ohould he
claesifted as a liability in the fund and government -wide financial statements.
5.27 Some govemmenls consider their arbitrage rebate liability to be a
revenue -generated liability and adj ust interest, earnings for the annual cheinge
in the liability_ Other g[rven=ente conaider the arbitrage Ttaate liability to be
ar. a xpense generated liability and adjvst expenses for the annual change in
the liability_ With the expense-penersted approach, expenditure recognition
and liability rep sting in the governmental funds is subject to the modified
o¢arual bases ii'a,ccounting_
6.28 Agency funds may have negative cash balances because more, caah
'has been paid o-ut than reweived. The funds also may have incxuxed more
habilibm than there are assets to pay thorn. In those cases, the government
may have a liability to cover the shortages with Amounts from ratter funds, and
should report. an iuterfund receivable in the agengy fundF._
Activity Classificoliens
5,29 GASB Stztement No. 31, paragraph 13, providea that when the
Change in the fair value of inVegtment& iq ir3ar,tifiod mparately as an element
ofinvest lent income, it ahPuld he captioned "netiucar_ase (decrease) in the fair
value of iii watrateaits_'° For itiveam-ants reported at fair value, realized 8a3nR
and losses should not be displayed separately From the net increase Okcr"sel
in the: fair value ofinve entu in the financial etaternenta; note disci❑sure of
those realized gains acid lasses with certain prescribed language is permitted,
(Different display standazd4 apply for defined benefit pension plans and gov-
er merital extemal investment pools as discussed below and in Chapter M
respectively , )
5.20 The CASE 31 Q&A, item. 39, indicates that realised gaina and lasses
may be reported for ix vostments that are reported using cost -based measuree.
If that is done, that. Q&A itam stales that the Financial atatement-n rihauid
elaarly indicate that the presentation applieu vzl]y to isecutities reported at
amortized cost.
5.32 GASB statement Nv4 31, paragraph 14, as amended, stat" that,
ofte,o, jnct) a from investments associated with one fund is assigned to another
fund because of legal or contractual prOVisiOns4 In that sitUation, the accourit-
L g treatment strc►uldba based on the specific languaege of the legal or contrac-
tual provisions. If, however, the investment income is assigned to anothor fund
For other than legal or coutractual reasOils—for example, manageueent deci-
aian—the incofnt t3heuld be rQcogmized in the f and that reports the invez�
ngenta. The trauafwr of that i.ncurrie. to the recipient fund should be reported as
an interfund transfer.
5.32 GASB Statement No. 34, parugri ph bi, provides that earnings on
endcwnaent<s Or pexManenit furled investments should be reported as program
revenues in the government -wide statement cif activibi if the earnings are
restricted to one or more progTame specifically identified in the endowment or
AAG-SLY 5.27
No, I SS -0 DECEMBER 108 Governmental
Accounting Standards Series
P-11GASB
GOVERNMENTAL ACCOUNTING STANDARDS BOARD
OF THE FINANCIAL ACCOUNTING FOUNDATION
.f 14_ In contrast to time requirements, purpose restrrCV0116 dd Mt atfeGt M6
idrr?li of re4�ogrrr6on for anV cissa of nonexchange transactions. Rather, recipi-
ents of resources with pu"se restrictions should report resuttirkg net assets (or
equity or fund balance, as appropriate) as restricted until the resources are used
for the specified purpose or for as long as the, provider requires the resources
to be maintained intact (for example, endowment principal) -9
ReimbvrsemerlM
1.5. Governments (including the federal government) frequently engage in
award program, oommonl+y referred to as ¢reimbursement-type'ter"experdture-
driverf' grant prograrns. These programs may be either government -mandate -d
or volurktary nonexchonge transactions, depending on their characteri-stics. In
either mse, the prodder stipulates that a recipient cannot quality for resources
without First incurring allowable costs under the provider's program. Tbatkind of
stipulation is not a purpose restriction as defined in this Staternent_ Rather, it is
consiidered an efigibil ty requkcrnenl (discussed in paragraphs 19 and 20) and
affects the tinning of recognition. That is, there is M -award--•tha provMer loss no
liability snot the recipient has no asset (receivable)Jufitil the recipient has met
thre pnwider's requirements by incurring costs in as rdarioewith the provider's
program. (Cash and other assets arcwided in iadvame should be reported as
advances (assets] by providers and as deferred revenues iliabilities) by recipi-
ents until allowable costs have been incurred and any ather eligibility require`
merits hays been met,)
Derived Tax RLvenue TransactibnS
16. Governments sho}utd reoognixe assets from derived tax revenue irerlsao-
tions in the period wbQn the exchange transacti-on on which the tax is imposed
octurs or whin the rest umas, are received, whichever occurs first. Revenues
should be reoognized, net of eomated reiunds and estimated uncolieGlble
arnounts, in the sarne ,period that the assets are recognized, provided that the
underlying exchange transaction has occurred. Resources received in advance
shoUd be reported as deferred revenues (liabilities) until the period Df the
exchange,
aircsr a goverromr4Lal fund, recVants shouid ro" a reservation Ot fr+nd Wanm AaooMdmfaf
Ourta+rentions of purpose rastriatlom i5 diwAx W in paragraph 26.
5.04[8][i][1V]
ACCOUNTING AND FINANCIAL RERDRTING PRACTICES
Gerrerat "nd
(4) aalanes $100.000
Fringe Benefits $ 51,400
Into rgovernm-entat Reverru+e5 'S131,400
To record salary and fringe benefits paid on hehalt of this gcwernment by Paying
Entity X to Third Party Y during MefiScal period.
[Iv] Entitlements Requirements for entitlements are more form than substance;
only a failure to comply with the tern will cause a forfeiture of the funds. For
�,-xample, resources under a particular e.mille.ine>nt can be spent in any ver#y the local
govern went determines, bu[ quarterly reports must be flied ns to how they were
spent- Fajlure. to file the reports could resul[ in IWeiture-
Under Codification Svc1ion G60-109, entitlements should he recognized as
revenue at the tima of r aeipt, as in entry (38), err earlier if susceptible to act-nial, w
in entry (39)-
(38) Gash 1,W0,00G
Intergovernmental revenues—revenue $1.000,000
sha ring—sAata
(To record revenue-sharing proeeed�,.)
(39) Due from other gave rrrments $1,000,0K
Into rgevernrnenlal mvenues—revenue 8J.DG0.000
sharing—stale
jo accrue the- anmrill clue farm ariather government in 30 days-)
If cash has Lccn received hut, revenue recognition criteria ]rave. 110i becn MCI., 111L;
receipt should be recorded as deferral mYcnue. Revenue is recognizud only Whell
the recognition criteria have been mcl.
Both grant revenues and rxpf-,nditures should be recurdcd and shown in [hc
fittaneial statements for adequate discclomire. This ipproach is Mnsislent with the
policy of measuring the flow of financial resources -
[v) Grants by relmbur&ement A grant by rei rnbursemerat is sere whereby money is
not disburwd slntil thy: government first =kcs exp(,nditures that qualify under the
tcrnn of the grant and then applies to the granlor for m-imburserrreni.. Revenue
should be r-ecognizud as qualifying expcnditure,,; are made. The entries Would he:
t40j Expenditures—under Grarnt XXX $1,000,000
A=unts payable $1.000,000
(Ta record gval9ying expendAvres made under Grant ?{XX)
(41 } Due from federal government $11,0W,000
Inlergov€:rnmental revenue —grants 51,000,000
(To record the arnourrt due under Grant XXX)
(42) Cash 750,000
[due Irorn federal government $ 750,000
(To record cash received under Grant X.)
A,t year-end, any amount remaining in "due from federal government" should be
reported Io indicate that the reimbursement rnaaey has not yet been received. The
e�,liniated time of receipt d(ie,; not affect revenue recognition,
[vi] Grants paid in advance Grants that ars: paid in advance or paid periodically
Dver Lmiu art: r"ognized i.n much the same way as grants by reinibursernenl-
evcnrics should be r€.cognirA as eligible expenditures are. made, and any unused
5-22 (RQI. 02)
ASSETS
Cash and irrvestmerrts
ReSlricted assets
Ftoceivab ies.,
Aeon u nts
Proo-- ty taxes,
Inlerest
Duo €farm other funds
f?uc from Ther governmenta€f agencies
Advanr~e recelva les
fnvarlloty
Oth er assels
Totar assets.
LIABILITIES AND FUND BALANCES
Liabilities:
+ACcounts payable and other Inabilities
i CTfURIA Wades and wages
Due to otbe+r fund$
Deferred revenwe
Total liabilities
Fur1d ba4larnoeS -
Rese fv-2d
Elnreserja%d reportiad in
Cenral Fund
Special' revenue furpdr,
Cap4al projea.5 lundr,
Total fund barances
Toini HsLn'ific. srd rung 4ialances
+sa4Qrrr&lu* a
C17Y OF LODI
BALANCE SHEET
GOVERNMENTAL FUNDS
,June 30, 2003
Capital
Other
Tptaf
Geinaral
Outlay
C30yernmemat
verrimerrtaf
fund
Remrve
,Fundr,
IFrrnds
$ 386.687
5, 04 0, 921
2,280,392 $
11, 678, 000
6,860'248
6,560,245
3,318,817
114,742
3.433,559
$51.966
$57,024
1,206, 99Q
32,548
J6,407
46,955
229.120
763,207
1,927,747
2,924,15E
165 ,€x31
450.000
1.072-100
2.4a7,740
1, C194,L+00
t .084,000
117.5x41
�3, 929
11 7, 5,d 1
$ 5,073,691
17,204,029
7,295.397 S
33,M)
29,873,117
1,421,451
W4,38p
5917,' 192 $
2,firi6,843
740,106
7+40 145
1,345,4€6
3,575,884
1,412,1101
6,433,401
450,006
T.084,000
1,834,(700
3:806,980
5,030.274
3,087,493
11,624,3510
927.056
5.224.919
1,1841,282
7.332.257
639.5.52
638, 652
2.322,067
2,32,087
_
5,948B35
705.938
7.654.771
T,'if5,7p@
12.173.785
4,208,304
17,946,767
45.07$,6 1
T,2[?4.G29
7,29 .397
29,973.117
RESOLUTION NO: 96- 95
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE INVESTMENT TRANSFER OF $350,000 FROM THE ELECTRIC UTILITY
FUND TO THE GENERAL GOVERNMENT CAPITAL OUTLAY
WHEREAS, the City Council was provided with background information on the financing plan and strategy
for construction of Hutchins Street Square and other general government projects between 1995 and 2001: and
WHEREAS, the information given at the shirtsleeve presentation listed approximately $10 million worth of
capital improvement projects and debt service to be funded by General Fund Revenue over the next five years;
and
WHEREAS, the investment transfer is needed to supplement the property tax distribution to the Capital Outlay
Fund to give the City flexibility in addressing capital improvement needs; and
WHEREAS, the investment transfer will be brought forward annually for Council approval, and
WHEREAS, Council has approved similar investment transfers from the Electric Utility Rate Stabilization
Fund in the past;
NOW, THEREFORE, BE IT RESOLVED, by the Lodi City Council approval of an investment transfer of
$350,000 from the Electric Utility Fund to the General Government Capital Outlay fund.
Dated: July 17, 1996
I hereby certify that Resolution No. 96 -95 was passed and adopted by the Lodi City Council in a
regular meeting held July 17, 1996 by the following vote:
Ayes: Council Members - Davenport, Mann, Pennino, Sieglock and Warner (Mayor)
Noes: Council Members - None
Absent: Council Members - None
jan'v er Penin
City Clerk
M,
S
CITY OF LODI COUNCIL COMMUNICATION
a.
AGENDA TITLE: Approval of an investment transfer of $350,000 from the Electric Utility Fund to
the General Government Capital Outlay fund.
MEETING DATE: July 17, 1996
PREPARED BY: Finance Director
RECOMMENDED ACTION: That the City Council adopt Resolution No. 96-104approving an
investment transfer of $350,000 from the Electric Utility Fund
to the General Government Capital Outlay fund .
BACKGROUND INFORMATION: At the shirtsleeve meeting of July 9, 1996, the City Council was
provided with background information on the financing plan and strategy for construction of Hutchins
Street Square and other general government projects between 1995 and 2001. That financing plan
included an investment transfer of $350,000 from the Electric Utility Fund to the General Government
Capital Outlay fund . The investment transfer will be brought forward annually for Council approval.
Information given at the shirtsleeve presentation listed approximately $10 million worth of capital
improvement projects and debt service to be funded by General Fund Revenue over the next five years.
The investment transfer is needed to supplement the property tax distribution to the Capital Outlay Fund
to give the City flexibility in addressing capital improvement needs. Investment in capital projects will
enhance the quality of life in Lodi, contribute to the economic revitalization of the City, and provide
efficient and professional public service .
Financial Impact: Council has approved similar investment transfers from the Electric Utility Rate
Stabilization Fund in February, 1989 and May, 1990. Final repayment of these loans were made in 1994
and 1995 respectively.
FUNDING: Electric Utility Rate Stabilization Fund
J� ,m ` c�
Vicky McAthle
Finance Director
l
APPROVED: `
H. Dixon Flynn - eity Manager
M
Continued July 17, 1996
Speaking on the matter was the following person:
Tim Hachman, Bond Counsel, answered questions from the City Council.
FILE NO. CC -21(a), CC -72, CC -300 AND CC -400
b) The City Council, on motion of Council Member Mann, Sieglock second, unanimously
adopted Resolution No. 96-102 approving the execution of lease financing documents
and sale of $10,120,000 Certificates of Participation (1996 Public Improvement Financing
Project) to finance the construction of Performing Arts/Convention Center.
Speaking on the matter was the following person:
John Fitzgerald, Seidler/Fitzgerald Public Finance, answered questions from the
City Council.
FILE NO. CC -14(e), CC -21(a), CC -27(e) AND CC -300
C) The City Council, on motion of Council Member Sieglock, Mann second, unanimously
adopted Resolution No. 96-95 approving an investment transfer of $350,000 from the
Electric Utility Fund to the General Government Capital Outlay fund. Mayor Warner
reiterated the City Council's earlier direction that this transfer not be done unless it is
absolutely necessary; however, he understands that at the outset it is necessary to make
the numbers balance. Council Member Mann indicated that the City Manager has
acknowledged the Council's reluctance to do the transfer just because we can. This will
be an annual request if needed and will be paid back by receipts from the Foundation.
FILE NO. CC -21(b), CC -51(d) AND CC -300
d) The City Council, on motion of Council Member Sieglock, Mann second, unanimously
approved the landlords consent, thereby consenting to the assignment of the lease
between the Lodi Boys and Girls Club, Inc. with the City of Lodi to Pacific State Bank.
FILE NO. CC -6 AND CC -90
13. MEETING OF THE LODI PUBLIC IMPROVEMENT CORPORATION
Mayor Warner adjourned the City Council meeting to a meeting of the Lodi Public Improvement
Corporation. President Warner called the meeting to order and roll was recorded by Secretary
Perrin as follows:
Present: Board Members - Davenport, Mann, Pennino, Sieglock and Warner (President)
Absent: Board Members - None
Also Present: Treasurer McAthie and Secretary Perrin
President Warner asked that the minutes reflect the earlier actions taken by the City Council on
this issue (shown below):
"The City Council, on motion of Council Member Mann, Sieglock second, unanimously
adopted Resolution No. 96-102 approving the execution of lease financing documents
and sale of $10,120,000 Certificates of Participation (1996 Public Improvement Financing
Project) to finance the construction of Performing Arts/Convention Center.
Speaking on the matter was the following person:
John Fitzgerald, Seidler/Fitzgerald Public Finance, answered questions from the
City Council. "
W
2041-03 Fly ti CI_ L FLANAN'D S>t3Mi ALIA V
ERFLr 111 1 ,34NSACTIONS - 01-M TING 7RANSFEF{5
C, 1TAL OTJi`I.AY FUM)
Operating Transfers in
Total Transtara
Gcnernl Fund
ELealrir Fund
'fl?Lal Ttanefm Ln
Oper4imnp Transfers OuL
VCILirIS TsfainWnnll+3v j' Wad
Total Tfaniters
Total. Trimsfars Out
TOTAL C.tSY'ITAL Ca1J'fLAV T.7)NrD
V EV I CLE h [ A] iw r CINZAYCE FUND
011cratirw Tim $ --fere Tn
C.,pIta1 OilLI-my FtMd
L:e;11 i n=' 'I-17iLn.1Gfsr 0111
L�`L51 I-;LrSyLers LII
TOTAL v L-ar(CLE R[ 4I,%rfELti:°4NCE IT.tNM
37F1k1' SL:R '1C.C:> UND
OLseraLiug Tranxfcr5 Iu
C';o1 iL.11 Oul.hy FUrld
1. TaILnI'frajUrTUSLL
WATER FUND
Q1,tr�LGL�'['7:uasE:r� In
'i'nlaI Tflrn,fcrS
l'n Lal Crulysffir Tal
Operdl %g 'I'ruuxLare Okii
C{I,L rl I' Scrt idea Tranxscsilms
1)unurLu Fur,LE
Tasurrlrlce 1 tiwk-
Cicavrs1 ['unit
Tow I Transl' re
7 DWI 1 rausfCrS Ddl.
WAST12%)V_kTE11 n;N )
011er:lLia5 Tr;lust'ers TA
TL Lal "I'rsi55ku
I IFLA •Cra nRfsrs 11,
Operaling cTransisrart'OIL
immsid 10115
Genoa# 1°u1,(1
C1.LjI%:ral L'unc4additionaL suceL aveeep ino. { aLurnL NO i„ s}
15CrIcCLLs i-",rud
III PLr:irLcc Eu 11.06
-1'{ILA `Cra r,NLfs
T41a11'ramfm 0"1
T TI'LL;TA11'1°L:WATERrl1 L7
ELEC71111C VV -ND
flperiLLog TTn115fen Ila
T,at; l TipnsArx
TalrL1 TraMfers IIt
OL1tr1'Ling Tranef.as (XXL
Cost 1XSeik•i1xr Tiartsm Lioni
Bmafite F+.Ind
Insurancol•undI
General Fund CEP
19t-2009 21104.01 2001
A..tua1 Xclual
2,121,153
429,195
{ti,ls7ly
(i?x )
i im.097)
L,500.0M
L 500,46511
1.5w,004
;�2b,7�L"JI {3SS,341�1 {751.8233
f...�'9
350,404
3DQ OLl4
2,721,153
1,919.m
L,9561,009
1.800,000
�425,19L1ay
(a��,444)
(3,S4S,39ij
(i.491.2.1'tl
11,7U11',�U3}
{L,G4?3!95}
{1,1?2,24a244
(62.047)
149,795
147,103
517,59
1,1,000
425,4300
J3S,iHsf1
+13,12:'
i7L,ul_u
AjH.Ow
4..L500
413, LZ9
37 ,f561U
_ 35H,{161{I
�15,d44
I.as ,35
[.285,21.
1. 7S,Zr9g
L.�0.113S
1,3$',75''-
I.N5-2,1-2.1"�
1.27i,2i15
f?67.945
1„8t,392
L12;11.2i:
L,275,R43
1,267,13 5
(fI 511, 591
{6 50,259)
[ 17,I1}G1
117,1146}
(72,4G97
(72.065)
(12,:SUlI}
L 9,541€])
-
i!G55,711))
4E c ,i LG 5)
17��2,72r01+017M72D)
11.311',71,41Lr.a,54s)
(78-.1 6)(70.-7�4F
161.77'] -
L rt 1,-? -
1537,3335 (;;7,333)
112, S 1103
1 S2,a41U1
1:42,Cr614)
{ti,ls7ly
(i?x )
i im.097)
1 L-32,097)
672G,7 Itj iS.�U,301 ] -_ _
031]65,440?
;�2b,7�L"JI {3SS,341�1 {751.8233
f...�'9
1364,97U} IIMOL111 1Ts1-t1'.3)
L,4i1,065
9-11
(1,697,4181
( L.�97,0IS)
(}9,368)
(}4,368)
(�06,649)
1: 6.6151
1350,00)
031]65,440?
Here's the e-mail we received from FTA that says we can't get our allocation until we settle the
urban area split with Galt.
Richard
-----Original Message -----
From: Tiffani Fink
Sent: Monday, April 12, 2004 11:25 AM
To: Richard Prima
Subject: FW: Lodi UA Apportionment
Tiffani M. Fink
Transportation Manager
221 W. Pine Street
Lodi, CA 95240
209-333-6800 x2678
tfink lodi.Qov
-----Original Message -----
From: Lerman, Lorraine (TRO-09)[mailto:Lorraine. Lerman@fta.dot.gov]
Sent: Friday, April 09, 2004 10:39 AM
To: Tiffani Fink
Subject: RE: Lodi UA Apportionment
Yes. There has to be a way to allocate - how do you know how much to apply for if you don't
have a plan.
-----Original Message -----
From: Tiffani Fink [mailto:tfink@lodi.gov]
Sent: Friday, April 09, 2004 8:47 AM
To: Lerman, Lorraine (TRO -09)
Subject: Lodi UA Apportionment
Lorraine -
It is my understanding that the City of Lodi will not be able to submit a program of projects or
grant application for the FY 02/03 or FY 03/04 appropriations until an MOU is signed by all parties
within the Lodi UA indicating the agreed upon funding split. Is this a correct assumption?
Thanks
Tiffani M. Fink
Transportation Manager
221 W. Pine Street
Lodi, CA 95240
209-333-6800 x2678
tfink(cDlodi.gov
May 2003
Of the finds according tc POPtzlatiozl and the remaining 50 percent
is allocated according to Opera:tOr reveriues from thG Prior fiscal
great, STA allocatiorls are deposited in each, 1egional
trallsPOrr-atiDn Planning entity' S STA fund.
a is the Dro Z!3 f 1 c iC)i n xi
et f TA n �
STA funds are allocated to the operators within the County, The
atl locations are based or; the operator s share of revenues when
compared with ail of the oL er operators ;� the state. the
allocation rn��xst h made in a resol lxtio17 adopted by the TPA' s
governing board. Payments from t. STA fund are made by the
county auditor 'n accordance with ttiL a1.10cat Qni:structioz� in
allocation resolution.
STA funds may not be allocated to fur.d admir,i stration or streets
end roads projects. to
r ce4ving STS. funds roust meet
qualifying criteria based On the subsid r per ;ter -Lie vehicle hour
received in the previous year taking ; rite,. =r.sideration the
change in the Consumer trice Index within the _-aerator's re ion.
'n these -� areas inhere the LTr apS)ortionr,..D_-1t restriction applies
(counties over 500,000 population as of the 1�7p Fhero
_.
D eennial Census), a elai:aan may not receive STA funds unless
all of its LTF apportitrlment is allocated„
�31WERAL QUESTIONS AND ANGWRS ABOUT TRE
TRAM POR,TATIOR DEVELOPHENT ACT
'� at e tl�e �."o�ortionTner,t �est;-cticn. a.reas�
There is an apportionment restrictic%n in the Act that applies to
caunties with a population Of over 500.000, according to the 1970
1 Federal Dec z rYia] Census, epc ept San Bernardino County. (The
a-_eeted counties are San Diego, Orange, Alameda, Santa
v .V, San Francj.scor Contra Costa, saxes Mateo, Los Arlgeies Clara,
Sacramento C . Tri pose counties , TDA funds malt nca t be allocated
ju)+COD Sacramento
mento e u urs . except in, Sari Di4ago, Los -Angeles, acid
Sacrarne�,tc bounties,
For the apportionment restrict -on areas, funds made available
i under Article 4.5 may he allocated to cities, counties ��
operators, as Weld, as to CTSA'. Outside the a r
riuPPc� � t i+ �rrment
restriction a sas, funds made available under Article 4.5 may be
allccated only to CTSA` s z
Outside the appox'tionment restriction areas, Article 8
allOcation:s ;lay not be made for streets and roads projects .intil
the transportation planning agency determine that there are no
unmet transit needs tha. are reasonable to meet within the
jurisdiction of theclaimant.
-8-
OUTHERN C L'FORNIA RAPID TRANSIT DISTRICT
p 99221. It #.is tie intent of the Legislature * �, i mp-,Qt e
. ZSC1r g public Lr{ u } rk—ation services and encourage regio a-,
plxblic transportations coerdinatiQ:I. The Legislature recognizes
that in Che Southern Ca,lifOrnia lapid Tr
factuansat Dzstxict a �xrii�ae
al situa.tiOn exists where several municipal bus systems are
,providing essential local transport&t'on services within tate
operating territory of the district, which was �creaLed �� the
Legislature to provide ar'eawide coordinated public transpoYtation
services. Within the Southerr, Callfori.ia Rapid Tra,715it District,
as with all trarx pgrtatiar erwFice improvements in the County Q --
Los Angeles, the Los-ngeles County Transportation Corrin} ssion
shall be the gevernmenta.- entity !'e8ponsible to establish a
unified or officially ccordi--xated public transportation sys tem as
part of the Comprehensively planned developr;ent of the urban
area. Rote th,9 Southern alifoirn,ia Rapid Transit District and the
included miinicipali ties that Operate blas Yztems withiTi tr4e
jurisdiction of the district are permitted to file cia -;
pursuant/pursuant/to
thersuant/ to this chapter uPor- the local trans ortatiori fund the wCunt of i�c Angeles; provided, however, any approved claim
shall no4 be a=lowed for the purpose of the establishment by the
included municipal operator after Janizary 1, 1980, Of ne=e;
transpartatiorr services that do not meat the criteria established
by the l,os Angeles County Transpertatic)n 'C0'T`m.ssi0n for the
development of new services. It is the intent of the Legislature
that the Southern Califorrnia Rapid Ti-ansit District should not be
inhibited in its effort tO improve transit services within the
region bar the exparlsion outside the reserved service areas Of the
several municipal bus systems of tah.e involved ,municipalities, `The
gQlicY of the Legislature is that nese zervices to TneE t public
transportation needs outside of the municipalities presentl,w
operating bus systems which do not compete with, er divert
Patronage from, all existing op,e�7ating bus system of an =Icluded
municipal applicant trader Section 99280, shall be provided and,
Controlled by the Southern California rapid Transit District, �n
complete coloperati ort and coordination with the Less Az;geles Covrrtv
Transportation Commission, in its role as the responsible public
agency for providing Pubiie transportation systems and facil�.tiec
Within the region.
LEGISLATIVE INTENT FOR USi� OF FUNDS
99222. The Legis- a ure herekrr!- finds and declares that.
(a) It is in the interest of the State that funds available
for transit- development be Eully expended to meet the transit
needs that ea;ist in California_
(h) Such funds be expended fOr
improve chic movement of trc�iisa.t Vehicles,PhysicaliIipr�VetRei2t CG}
the comfort of the
patfons, and the exchange of patrons from one transportation mode
to another,
-31-
CASH BALANCESIFUND BALANGE
AS OF JUNE 30. 2003
GENERALFUND
17, 782, 900 00
ENTERPRISE FUNDS
28,607,805.00
ELECTRIC FUND
(3,420,319.00)
WASTEWATER FUND
9,757 422.00
WATER FUND
TRANSIT
SPECIAL REVENUE FUNDS
PUBLIC SAFETY
Arse# Seizure/Auto Thefl)Local Law Enforcement Block grants
STREETS
Measure K
(162, 823.37)
IMF Storm Facilities
1,779,'320-92
If1+11= Local Strae%
816,972,44
IMF Regional Streets
417,116-63
Fevre & Landscape Maintenance
427,564.29
Traffic Congestion Relief
215,749,25
Fed erallState Streets
(423,474.00)
Other Streets
TRANSPORTATIONIPED & BIKE FUND
HOME PRO DRAW COMMUMITY DEV. BLOCK.0 RANTS
FUND BALANCEI
CASH BALANCE NET ASSETS
(1,345,41&00) 1,5665,'08.80
19,127,406_-00
17, 782, 900 00
2,549,078.00
28,607,805.00
1,181,956,00
(3,420,319.00)
(2,665,962.00)
9,757 422.00
343,811.00 388,567.00
57.412-33
1,785.544-46
683,519,73
(442, 177.37)
429,032,86
252,587.2
3,071,6260.06 246,182.67
13,224.00 6,364.00
( 582.331. CIO)
CASH BALANCE IFUND BALANCES
AS OF JUNE 30, 2003
CAPITAL PROJECT FUNDS
Capital Outlay Reserve
General Fund Capital Outlay
General Fund Capital outlay -Public Safety
Arts in Public Places
IMF Police Facilties
IMF Fire Facih hes
IMF Parks & Rec Facilities
IMF General Facilities
Vehicle and Equipment Fund
Library Capital
Subdivision Fund
Redevelopment Agency
Lodi Lake
INTERNAL SERVICE FUNDS
Benefits Fuad
Insurance Funds
GLAND TOTAL
Includes Restricted Cash Held by Trustee
FUND BALANGEI
CASH BALANCE
NET ASSETS
6.780,222.01
4.186-,082,00
6.063,337.00
6,088.185.40
346 '.48522
317,675.00
898,455, 43
901,452-00
(1,643.83)
(1,397,770.00)
1,353,467-64
2,114, 868.00
290,786.44
15,731,111.61
292,222.06
149,100-00
170,021.00
161,563.40
162.032.00
300,330.00
300,339 00
(129,945.38)
(359,065.00)
165,491,00
168,588.00
(604,571.28)
(410,313-54)
1,365,784,72
(2,176,869,00)
38,828,572,78
68,079,734,46
CASH BALANCES/FUND BALANCES
AS OF JUNE 30, 2003
47
FUND BALANCE/
CASH BALANCE
NET ASSETS
GENERAL FUND
$
(1,345,416.00)
1,566,708.00
ENTERPRISE FUNDS
ELECTRIC FUND
19,127,406.00
17,782,907.00
WASTEWATER FUND
2,549,078.00
28,607,805.00
WATER FUND
1,181,956.00
(3,426,319.00)
TRANSIT
(2,668,962.00)
9,757,422.00
SPECIAL REVENUE FUNDS
PUBLIC SAFETY
Asset Seizure/Auto Theft/Local Law Enforcement Block grants
343,811.00
388,567.00
STREETS
Measure K
(162,823.37)
57,412.33
IMF Storm Facilities
1,779,920.92
1,785,544.46
IMF Local Streets
816,972.44
683,519.73
IMF Regional Streets
417,116.53
(442,477.37)
Fence & Landscape Maintenance;
427,564.29
429,032.86
Traffic Congestion Relief
215,749.25
252,581.32
Federal/State Streets
(423,474.00)
3,071,026.06
246,182.67
3,011,796.00
TRANSPORTATION/PED & BIKE FUND
13,224.00
6,384.00
HOME PROGRAM/ COMMUNITY DEV_ BLOCK GRANTS
(582,331.00)
-
47
CASH BALANCES/FUND BALANCES
AS OF JUNE 30, 2003
CAPITAL PROJECT FUNDS
Capital Outlay Reserve
General Fund Capital Outlay
General Fund Capital Outlay -Public Safety
Arts in Public Places
IMF Police Facilties
IMF Fire Facilities
IMF Parks & Rec Facilities
IMF General Facilities
Vehicle and Equipment Fund
Library Capital
Subdivision Fund
Redevelopment Agency
Lodi Lake
INTERNAL SERVICE FUNDS
Benefits Fund
Insurance Funds
GRAND TOTAL
" Includes Restricted Cash Held by Trustee
48
FUND BALANCEI
CASH BALANCE
NET ASSETS
6,780,222.91
4,186,082.00
6,063,337.00
6,088,185.00
346,485.22
347,675.00
898,455.43
901,452.00
(1,643.03)
(1,397,770.00)
1,353,467.64
2,114,886.00
290, 786.44
15, 731,111.61
292, 222.00
12, 532, 732.00
149,108.00
170, 021.00
161,563.00
162,032.00
300,339.00
300,339.00
(129,945.38)
(359,065.00)
165,491.00
165,588.00
(604,671.28)
(410,313.54)
1,365,784.72
(2,176,869.00)
38,828,572.73
68, 079, 734.46
48
CITY OF LODI
Notes to Basic Financial Statements (continued)
June 30, 2003
(4) INTERFUND RECEIVABLESIPAYABLES
Interfund receivables and payables are as follows at June 30, 2003,
Receivable Fund
General
Capital Outlay Reserve
Other governmental
Other governmental
Electric
Wastewater
Wastewater
Water
Water
Water
Payable Fund
Capital Outlay Reserve
Other governmental
Other governmental
General
Capital Out€ay Reserve
Nonmajor fund - Transit
Other governmental
Nonmajor fund - Transit
Capital Outlay Reserve
Other governmental
Amount
$ 229,120
763,291
582,331
1,345,416
2,050,000
1,779,307
42,774
889,655
1,396,764
23,705
9,102,363
"Due to" and "due from" balances are recorded primarily when funds overdraw their share of pooled cash or when there are short-term loans
between funds. The $582,331 and the $1,345,416 represent cash deficits in the governmental funds. The $1,779,307 and the $889,655
represent the cash deficit in t he Transit Fund. The $229,120 from the General f=und to the Capital Outlay Reserve Fund is a lgan for the start up
costs of a redevelopment agency. The $763,291 from the Capital Outlay Reserve to the Other governmental is a loan primarily for capital street
expansion. The $2,050,00D from the Electric Fund to the Capital Outlay Reserve Fund represents loan for capital improvements. The
$1,396,764 in the Water Fund is primarily the loan incurred for the construction of Fire Station #4.
40
Lodi Transit Deficit
City Council Presentation
April 26, 2004
Transit Deficit
• Involves not only the 1250 Account for
Transit but also the 329 Account for TDA
Streets
• Compounded by increased operational
costs along with significant capital outlay
• Delay in getting funding applications
approved — Urbanized Area Issue
• Five years in the making (FY97/98- 02103)
1
Transit Revenue Sources
Parking
Federal Transit Greyhound"' Structure—
Administration'
r
� � 1
Mrtlga Fi e
5307 Rental Admin•""
Apportionment` 53(79 Income"•
Fixed Grants'
Roule"'_ -/�J,i�.MeaSure K \,
Transit Operating` 1
Operations and
Capital
Expenditures Measure K\,
Di24-A- (1250 Fund}.-� Capital•... t
Ride
--�- _ LTF" STAlz�"
�} Community
Development
Block Grant' ✓ ' " Gongestion �\
_ Tranbptstaiwxt Mitigation from '
Oev4fVp Air District'
(1240 Fund]
Funding sources which require expenditures before reimbursement is issued.
Funds arrive periodically throughout the year, adjustments for actual expenditures made to next fiscal year claim
Local discretionary funding received throughout the year, used primarily as matching funds_
Z A
57,000,000.00
66.000.00090'. ---
55.000.000.00 ---
I
54,000,000 00 i--
3
I
63.000,000.00 4----
I
52,00'0,000:00 1-`-=
i,
51.000.00090 L.
Total Expenditures
---.._... . ❑ TDA Projects
-Transit Projects
❑ Operating
5000
19966997 199711999 199811999 19998000 2000,2001 2001:2002 2002,2003
❑7DA Projects $160,176.64 $759,75695 5216.692.61 $535,67450 $868.06059 $11,889.81 S000
_.
®Transit Projects - 8419,736.58 $89,873.74 52,795,109.38 51,070,385b0 $3,201,60092 53,61905450 5787,687.35
01 Operating __$1.336827.34 $1256,150.38 - $1,385,876.68 51,875,577.86 $1,737.85241 $2,607,107.39 $2838,848.37
z a
Urbanized Area
Issue
Lodi un
/
su'ai.n,y
e... UA
ut
.... ue s.ar. uC
"Lod.rt. Wla..+w
...Cary BaM��n
9m lwh'
San Joaquin County
—0 aid a Ur --d
meas era u.een cws.rr
_
Revenues and Expenditures
Fiscal Year
Up.nditer.e LTF Claims FTA
Other
Far.. Total inpom.
Inwm.-E6pmditun.
1996!1997
11,458,04196 S75801400 158975900
$5.580.00
513999657 $1,6493,359.57
$25.31 a.61
1997!1996
31,190,50774 SON. 000 $M914'70
1157,89107 51,636,31877
5445.81103
1998!1999
14 U23,4U2 38 S1.229,26800 11.324.35848
5206.336.37
118987385 $2.949.83670
151,073.565.681
1999!2000
53,780.69928 11.159,60800 $1 965
$76.364.63
121?27399 53.31x,114.19
15466.585091
200012001
54,801924.33 51.210,926 00 12.861,6`974
$276.92100
$220,12788 14589,593.22
13212.331111
2001!2002
55.925,45825 St.516.346.00 $3.419,51921
5340.67400
$294,19970 55,512,9379t
IS412,520341
2002!2003
'14,848,643.00 S, 727,102.00 $270.831 OC
'51.614.57596
$26124860 $3;973,75696
"'13975.086021
Subtotals
129,O2a,a79.54 $5.672.744.00 116,IGO 190 30
$3,51s,89191
$1,411,61106 $33,36991T_34
1136691
'
The 02103 Emend.— and Rer»nue '00rer-'igures.include
fie pass 8hro4h
of 11.614 575 98 Ponding for me
15 CNG for
he i-od t Ihed 5chsal Mai
S 105.51$
Multimodal stauon
02MJ R...... R.—dr 6spacted Sinn MY 2003
$ 24.391
52475.209
$1.584,$75
S.—
Ani
S 4,071
5 4,632
—FTA 02!03 Appo,hr. m
6555.249 00
S 12,761
Mea_ N Operating Fares
531.798.00
$ 58,672
5 33.942
5 48.417
TDA Claim 8"ame from 02103
53u0,OW Co
5 182,946
MSC CNG fueling station
LUSD Cii Eng—mg
576,00000
3 138,727
395208
S 44,856
Revenue Submtal
51,0{],047 00
S 890,163
Facility upgrades
Note. higher figure Nan in
sett tell13837.249}
S 52.96'3
3 216,28t
$ 119.19#
NO 0.4101, R.mxinin5:
151664$91160}
Transit Projects
12
FY 96197
FY 97196
FY 96199
FY 99100
FY 00101
FY 01102
FY 02103
7riii
BUSstops
S 400
S 400
VehICles
S 316.635
S 2.386,263
S 2.336MB
S 4,433 214
Damage to vehicles
S 564
5 564
Transit planning
9102.758
S 2.790
S 105.51$
Multimodal stauon
$ 24.391
52475.209
$1.584,$75
$ 4084,434
MSC facility upgrades
S 4,071
5 4,632
5 3.659
S 12,761
Equipment
$ 58,672
5 33.942
5 48.417
S 35,410
S 6.504
5 182,946
MSC CNG fueling station
3 138,727
395208
S 44,856
S 338.327
S 273,045
S 890,163
Facility upgrades
5 208
S 52.96'3
3 216,28t
$ 119.19#
S 50.554
$ 4]9,200
Bus stop shelt0rs
5 32.856
3 9.654
S 126,975
S 169,514
CNG en gine conversion
5 109,536
S t02.938
S 213,472
Lodi Station Parking structure
5 t66 25
3 641 796
$3.122.668
S 3,975,168
Park 'n Ride structure
$ 6,103
$ 6,103
Wash bay lmpro—lints
S 50.009
$ 56090
LUSO CNG station
5 31_901
$ 39.017
$ 70.91$
$ 14,668,996
Total:
12
Street Projects
Total: ' $1,898,773
IMF Eligible (shown bold above) 13 445,826
Bicycle/Pedestrian Projects
Project FY
FY 96197
FY 97198
FY $8199
FY 99100
FY 00101
FY 01102
FY 82103
` Tat -At
Streets
Ped safety improvements
S 9,207 5 467
Ped push button$
L
TumerlM1115 traffic signal
S 298
S 68,932
S 8.1(15
$ 69,230
FairmonuLccke(ord overlays
S 215
$ 237,635
KeltlemaNLwr SadCherokee bike prof. $
21.356 S 10.327
$ 237,850
CenturyiTurner overlays
S 207
$ 237 864
Handicap ramp ietrofd
$ 4 846
S 258.1)71
Cluff,Ham overlays
5 136.550
Lodi Lake bikrlped corridor
$ 272p52
S 136,550
Towne Ranch 95 landscape
S 1,556
S 23,068
$ 24,626
TurneNLewerSic [Improvements
$ 288
S 288
Tckay-Fairrnonl to Mibs rehab
S 39,224
S 39.224
Lower sac
S 61,382
$ 198,307
S 100,836
S 3,307
$ 363,826
Elm street
S 81,185
3143,295
S 224.400
KeltlemarlCrescent signal
S 30,056
S 78,544
S 4.887
S 113,408
Guild/Thurman construction
$ 41,000
S 41,o00
$ 82,000
Tienda Drive
S 46,730
$ 46,730
Street sweeper purchase
S 27,800
$ 27.800
Turner improvements
$ 30,743
- 5 30.743
MSC roof replacement
S 12.640
$ 1,660
S14,300
Heckman recanskwetian
S 172,509
S 6,794
$ 179,303
Pavement mgmt software
S 13,522
$ 6.922
S 20.445
Hutchins median
$ 8.322
S 8.322
Upgrade traffic signals
3 33.Od0
S 33.040
TumerlLoma traffic stgnat
3 8,459
S 8.459
Total: ' $1,898,773
IMF Eligible (shown bold above) 13 445,826
Bicycle/Pedestrian Projects
Project FY
96197 FY 97198 FY 9"
FY 99100 FY Wall
FY Otfg2 FY gaol
SikelPed Ghgary
Mise. ane'�alk raplacem¢�I F
7.458 S 19,3]8 5 26,02e
Ped safety improvements
S 9,207 5 467
Ped push button$
3 19,686
Tree elvent0ry 50ttwarif
S 8.1(15
Suhtanl;
Egffed 1lnnded by streets)
KeltlemaNLwr SadCherokee bike prof. $
21.356 S 10.327
Hulch,nV 4wy 12 bike fane
S 180.642
Handicap ramp ietrofd
$ 4 846
Srdewara"a' 201)1
S 200,000
Lodi Lake bikrlped corridor
$ 272p52
Subtotal:
IMF Eligible (shown bold above!:
Total:
Tout
$ 54.621
5 9,689
S 19 666
4 d 184
s 89,261
5 31.577
3 180,642
S 4.946
S 200,000
$ 272,852
S 990,015
$ 272.052
$ 779,296
Adjustments to the Transit Account
Since July 2003
Existing Deficit $1,605,916
• Less IMF Eligible Transfers:
• Street Projects ($445,826)
• Bike/Ped Project (Lodi Lake) ($272,852)
• Remaining Deficit $ 887,238
Options for Remainder of Deficit
A) Obtain Measure K advance for future street projects eligible for Streets WF, use
IMF to reimburse Streets/TDA, then transfer to Transit Account:
Prosect
Amount Year
IMF Fund
Kettleman Lane
$150,000 2004
Regional Streets
Lower Sacramento Rd.
5120,000 2005
Storm, Parks & Rec.
Century Boulevard
5205,000 2005
Storm, P&R, Local Str.
Ham/Harney Signal
$150,000 2006
Local Street
Lodi Avenue
S 75,000 2006
Local Street
Veh, Maint. Shop Exp.
$238,000 2006
Local Street
Total = $938,000
A
Options for Remainder of Deficit
B) Delay other Measure K Local Street Repair funded projects, use
MK funds to reimburse Streets/TDA, then transfer to Transit
Account:
Pine Street Overlay (04/05) $ 200,000
Turner Road Overlay (05106) $ 550,000
Central City Railroad (05/06) $ 137,238
Total = $ 887,238
Options for Remainder of Deficit
C) General Fund Capital Transfer
D) Combination of A, B, andfor C
Total= $ 887,238
Total= $ 887,238
rl
Conclusions
• Transit deficit is real and needs to be dealt with.
• Options are available, need Council direction.
• Procedures are in place so it won't happen again.
• Ability of the transit fund to maintain services and
capital projects will depend on future funding levels
and costs.