HomeMy WebLinkAboutAgenda Report - August 18, 1999 E-06CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Purchase of Replacement Photocopier for Finance Department
($8,964.80)
MEETING DATE: August 18, 1999
PREPARED BY: Finance Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing
purchase of one Minolta EP5000 photocopier from Business Office
Systems, Stockton, under provisions of an equipment contract
between the County of San Joaquin and Minolta Corporation, in the
amount of $8,964.80.
BACKGROUND INFORMATION: In July, 1998, the County of San Joaquin awarded a contract to the low
bidder, Minolta/Business Office Systems, Stockton, to supply the
County with three sizes of photocopiers over a three-year period.
Both the County of San Joaquin and the contractor, Business Office Systems, have agreed to extend contract
pricing to other public agencies within the county. Such cooperative agreements allow smaller agencies to
enjoy the benefits of volume pricing while avoiding the cost of going through the bid process.
The Lodi City Code Section 3.20.070 provides for the dispensation of bidding "when the City Council
determines that the ... method of purchase would be in the best interest of the City." The Minolta EP5000
copier supplied under the county contract features 50 -copy per minute operation, plus options such as a
2000 -sheet paper source, 20 -bin sorter/collater, finisher/stapler, and one year of maintenance coverage
(including six months of supplies, free of charge).
The Finance Department's existing Minolta 4301 copier was purchased in August, 1990, and has become
prohibitively expensive to maintain. Upon its replacement, it will be removed by Business Office Systems.
It is therefore staff's recommendation that the City Council approve this purchase and method of purchase of
one Minolta EP5000 copier from Business Office Systems, Stockton.
FUNDING:
Prepared by Joel Harris, Purchasing Officer
APPROVED:
1999-2000 Financial Plan and Budget,
Page E-9, General Equipment Fund
-4. 4�4&
Vicky MiAthie, Finance Director
H. Dixon Fivnn --
Finance CC2 08112199
RESOLUTION NO, 99-118
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
PURCHASE OF ONE MINOLTA EP5000 PHOTOCOPIER FOR THE
FINANCE DEPARTMENT
WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interest of the City to do so; and
WHEREAS, in July, 1998 the County of San Joaquin awarded a contract to the low bidder,
Minolta/Business Office Systems to supply the County with three sizes of photocopiers over a three-
year period; and
WHEREAS, both the County of San Joaquin and the contractor, Business Office Systems
have agreed to extend contract pricing to other public agencies within the County; and
WHEREAS, the Finance Departments existing copier was purchased in 1990 and has
become prohibitively expensive to maintain; and
WHEREAS, it is staff recommendation that the City Council authorize the purchase of one
Minolta EP5000 Photocopier at the cost of $8,964.80 under provisions of an equipment contract
through the County of San Joaquin.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby approves the
purchase of one Minolta EP5000 Photocopier from Business Office Systems at the cost of
$8,964.80 under provisions of an equipment contract through the County of San Joaquin.
Dated: August 18, 1999
I hereby certify that Resolution No. 99-118 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held August 18, 1999, by the following vote:
AYES:
COUNCIL MEMBERS — Hitchcock, Mann, Nakanishi, Pennino and Land
(Mayor)
NOES:
COUNCIL MEMBERS — None
ABSENT:
COUNCIL MEMBERS — None
ABSTAIN:
COUNCIL MEMBERS —None
(AW IALICE M. RE1 C
City Clerk
99-118