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Home My WebLink AboutResolutions - No. 2017-31RESOLUTION NO. 2017-31 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING DESTRUCTION OF CERTAIN CITYWIDE RECORDS WHEREAS, in accordance with Government Code Section 34090, the City Clerk and City Attorney have filed written consent to the destruction of certain Citywide records as specifically set forth in the attached inventory marked as Exhibit A, and thereby made a part hereof. NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that: 1. The records heretofore identified are no longer required. 2. The Lodi City Council finds that the City Clerk and City Attorney have given written consent to the destruction of the records inventoried on Exhibit A attached hereto and the destruction of those records is hereby authorized. Dated: March 1, 2017 I hereby certify that Resolution No. 2017-31 was passed and adopted by the City Council of the City of Lodi in a regular meeting held March 1, 2017, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Mounce, Nakanishi, and Mayor Kuehne NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Johnson ABSTAIN: COUNCIL MEMBERS — None �NIF ER . FERRAIOLO tty Clerk 2017-31 City of Lodi 1EXHi AUTHORITY TO DESTROY OBSOLETE RECORDS The below fisted department records have been retWoed in awordance. with the: City's Reavrds Msrragentent Program po[1cy. and procedures and wig sppAsafale fedleral and:stifite tr<ws as sat forth in tWC4 of t•adl Retention $ci*dules. In accordance wkh toe Cfty!'s Rewrds Management Progtam, v4h the caneent of the Department Head, and upon Wdtten approval of the City Clerk and City Attorney, then reoorda Wil tis. pMperty destroyed/disposed of. Department Head!t Date: , 9 s..+ .4 1: f City Clerk `vN Consent is to the above -listed records: �1 City Aiiorstay: Date: Destruction Completed By: PAR Name slignature. Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHQRITY To BEST by OBSOLETE ECa DS The below -fisted depart"rit records have been reained in accordance with the City's Records Management Program Policy and procedures and with applicable federal and stwt+s lavers as set. forth .in the.City of Lodi Retention Schedules. In accordance wM the City's Records. Management Program, with the consent of the Department Head, and upon written apprbval of the. City Clerk and bity Attomey, these records Will be properly destroyadldisposed of. word Series as Retention (G(5 34090 at seq. - 2 years) City CierklCity Council Travel C30 34090 at. . - 2. City Clerk/C.ity Council Departmental Budget Copies ljqC 34t]90 at sett. - 2 PMV. GC 34090. et -2yVM City Council Regular / Special Meeting Packets (Available in e -Records) (GC 34090 at ea..-?.,aarrne) Packets (Available in e -Records) (GC 34090 at sear - 2 veers) -- Session Meeting Recording AudioNideo •asnar�•�-1" WMt + 9 Il?[irltilS Hardcopy Closed Minutes Date: I Total No. of Pages: I rropvseu vvst 1/29/2017 f,{aknc►wrl Date: 4/1/2017 Prepared By:'dsnnifier erreiola stars: ..-..-_ ,At n-4nrana 1. Bien IN BOX No. and prior All records listed are currently stored in the City Clerk's Office and/or vaults. 2014 and prior 2014 and prior 2014 and p 2014 and prior 2014 and prior 2015 and prior 2014 and prior (GE 34 BO, 34090.5 - 2 8I9) (closed Perrma Board, Committee, Commission 2011 and prior Applications and Correspondence - Selected C3C 340M 140801- 5 Beard; Committee, Commission 2014 and prior Applications and Correspondence - Not Selected GC 34490 - 2-4 1 enol arlvwrFislna/Pratii' of 2012 and prior Publications (CCF 34$ 349 at seq., GC 911.2, 34090 - 4 years) Attachment A - Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated hNgation. N:\Administration\CLERK\Records Destruction\2017AUTHORITY TO DESTROY OBSOLETE RECORDS.doc on City of Lodi Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. W\Administration\CLERK\Records Destruction12017AUTHORITY TO DESTROY OBSOLETE RECORDS.doc City of Lodi prior and e 8� - ritrent'+7 2fy0g and riar. Form $fl6 — Appointments p .�_....� LI.,t gt Abovem.. 2809 and prior Elected and Non -Elected asr_: a4 nna ^ nUMN +IMM Department City CIE:rk: Consent is he ... yFen . .destroy the above -listed records: City Attom Date:t1L L_ Date:.�.. Destruction aMpt_ ^ .. Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifles a City Attorney assessment that records are not relevant to existing or anticipated litigation. N:\AdminlstrationlCLERK1Records Destruction\2017AUTHORITY TO DESTROY OBSOLETE RECORDS.doc City of Lodi AUTHOR1T1f TOC STRoy g§§OL TE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk .and City Attomey, these records will be properly destroyed/disposed of. Attacnment r, — —1111 - k—W.,,.,, .., -_ ---- - - - "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi 11 Statements F&M (Money Statements Reconciliation York Activity & Bank Reconciffatian GC34090 Accounts Fwyabfe Claims Basement Department Head: Date: `fib v" City Clerk; 21. Date: Consent is hereby given to destroy the above -listed records: *City Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated ftbation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable. federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Department Head: City Clerk: Consent is trere,� y *City Attorney"Z �`AZ4& Date: 2/1/17 given to destroy the above -listed records: Destruction Completed By: Date: -2/1/17 Date: al5ldov 7 - Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUT OR" TO pESTM OBS LE RE—CORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. b# starkW for td reta COMM"Is WA M&Od i.'. W11 not be desft d pka t• 1 Date: Total No. of Pages: 1.2 Proposed Destruction DaW. Ta° Internal Services Dhdston: 1130!17 Prepared By: Signature:. ", ; a Human Resources Record Series Title Crlstina Gonzales Dates of Records moorage Local cn Box No. Sarna as Retention Schedule From and Tol, Employee Rights — General All files prior to Basement Employees December 31, 2014 221 W. Pine St. T + 2; GC12946; 29 CFR 1602; 29 USC 211(e); 203(m); 207 Employee Rights -- Safety All files prior to Basement (Police) December 31, 2011 221 W. Pine St. T + 5; GC12946; 29 CFR 1602; 29 USC 211(e); 20. m . 207 Hourly Employees All files prior to Basement T + 6; GC12946; December 31, 2010 221 W. Pine St. GC34090*29 CFR 1627.3, Labor Relations Section 1174 Motor Vehide Pulls. (DMV) All files prior to Basement CL + 7; GC12946, *CA91009; December 31, 2009 221 W. Pine St. 8 USC 1324 al Non -Safety Employees All files prior to Basement T + 3; Reference: 29 CFR December 31, 2013 221 W. Pine St. 1627.3; CCR Sec 1174; 29 CFR 1602.30.32; GC6260 et seq; 29 CFR; GC 12946, 34090*1607.4; 29 CFR 655.202; 29 CFR 516.6 et sem 45 CFR Recruitment All files prior to Basement CL + 3; Reference: GC12946; December 31, 2013 221 W. Pine St. GC6250 et seq; 29 CFR 1602 et seq 29 CFR 1607; 29CFR 1627.3 Safety Employees All files prior to Basement T + 5; Reference 29 CFR December 31, 2011 221 W. Pine St. 16273; CCR Sec 1174; 29 CFR 1607.4; *29 CFR 1602.30.32; 29 CFR 655.202; 29 CFR 516.6 et seq; 45 CFR 1068.6(a) Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. CU +2; ESC 1`2945, 34090; 29 CFR 516.6(2); 29 CFR 1602.14 Department Head: City Clens; Consent is hereby g[ *City Mom City of Lodi All files. prior to December 31, 2014 ?.Z, `b Ix. Basement. 221 W. Pine St. Date:. 21.1 17 to destroy the above -listed records: -,nmw Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been ;retained in accordance with the City's. Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Same as Ks[e loon asrtvualQ 2012 Utility Frame and Cover Adjustment Project, Various Locations — CC34090 — 2 m2 -- 2013 Asphalt Rubber Cape Seal, Various Streets (6190) — CC34090 — 2 2013 Crack Sealing, Various City Streets — CC34090 — 2.years 2013 Extruded Traffic Stripes, Various City Streets (6222) — CC34090 — 2 years CalTip (FY 06/prior to 2010/11) File #1— CC34090 — 2 years CalTip (FY 06/prior to 2010/11) File #2 — CC34090 — 2 years _ City Hall Parking Lot improvements, 221 West Pine Street(9/12-4/13) — CC34090 — 2 years CNG Grapeline Buses (3-6)— CC34090 — 2 years DeBenedetti Masonry Wall Enclosure, 2360 West Century Boulevard — CC34090 - 2 years Debenedetti Park ADA Access — CC34090 — 2 years Improvement Project, 2150 South Lower Sacramento Road — CC34090 — 2 1113117 Fre-Fared By: Tflfianl Butorovl Dates of Rect From and i 2013 and prior 2013 and prior 2014 and prior 2013 and prior 2014 and prior 2014 and prior 2013 and prior 2014 and prior 2014 and prior 2014 and prior No. of F *3 Locati City Hall - Public Works Department City Hall - Public Works Department City Hall - Public Works De urtment City Hall - Public Works Department City Hall - Public Works bepartm ent City Hall - Public Works Department City Hall - Public Works Department City Hall - Public Works Department City Hall - Public Works Department City Hall - Public Works Department �1. Federal Transit Administration (FTA) 2014 and prior City Hall - Public Works 5307 Grant Applications/Funding Department Requests and Documentation — CC34090 — 2 years Galt Funding— CC34090 — 2 years 2014 and prior City Hall Public Works Department Attachment A — Form 4 (Authority to Destroy Records) e. TBD Ba: No. NotAp� plicable Not Applicable Not Applicable Not Applicable Y Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Hale Park/Blakely Park Play Area 2010 and prior City Hall - Public Works Not Applicable improvements 10-09 thru 8-10— Department CC34090 — 7 yearS Ham Lane Overlay (Lodi Avenue to 2013 and prior City Hall - Public Works Applicable Not App Turner Road) — CC34090 — 2 .Bars Ham Lane Overlay (Lodi Avenue to 2013 and prior Department City Hall - Public Works Not Applicable Turner Road) Certified Payroll — Department CCW90 — 2 yea=s. Jeff Case Construction — Downtown 2014 and prior City Hall - Public Works Not Applicable Repair Work — CC34090 — 2 gars Katzakian Park Restroom Repair 2014 and prior Department City Hall - Puublicblic Works Not Applicable Project, 2735 West Turner Road — Department CC34090 — 2 y6m Kofu Park Parking Lot Improvements 2014 and prior City Hall - Public Works Not Applicable (1145 South Ham Lane)—CC34090 — Department 2 :.ears. Lockeford & Stockton Traffic Signal 2014 and prior City Hall -Public Works Not Applicable and Lighting Project — CC34090 — 2 Department years Lodi Lake Park —Youth Area Pathway 2014 and prior City Hall - Public Works Not Applicable Improvei'1'ients — CC34090 — 2 ears Measure K Transit Operation and 2014 and prior Department City Hall - Public Works Not Applicable CapfC'a! 2005 — CC34090 — 2 ears Mills Avenue Overlay (Incline Drive 2013 and prior Department City Hall - Public Works Not Applicable to Kettleman Lane) — CC34090 — 2 Department ea rs Reynolds Ranch Parkway Median 2013 and prior City Hall -Public Works Not Applicable Im rauements—CC34090'— 2 ears Well 27 On -Site Improvements, 2360 2012 and prior Department City Hall - Public Works Not Applicable West Century Boulevard — CC34090 Department — 2 years Well 27 On -Site Improvements, 2360 2012 and prior City Hall - Public Works Not Applicable West Century Boulevard - Certified Department Pa oEf — CC34090 — 2 years Well 27 On -Site Improvements, 2360 2012 and prior City Hall - Public Works Not Applicable West Century Boulevard - Contract Department Change Orders/Contract Payments — CC34090 —2 .ears Well 6R Granular Activated Carbon 2013 and prior City Hall -Public Works Not Applicable Filter System — Specifications — Department CC3409t0 — 2 years Zupo Field outfield Wall Renovation 2013 and prior City Hall - Public Works Not Applicable Project, 350 N. Washington Street — Department CC34090 — 2 years *In all cases, original plans are maintained. Department Head:_ Date: 'AJI 113 City Clerk: Date: Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Consent is hereby given to destroy the above -listed records: *City Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated'l0gation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the. City Clerk and City Attorney, these records will be properly destroyed/disposed of. Utilities Services P--- � 13%. Tasha. Adtrtiritstradon-Recru itment GC12946;GC6250 et seq; 29 Municipal Utilities Services 1 CFR 1602 et seq 29 CFR 16071 2013 and prior Supply Room �b>c 29CFR 1627.3 A S Department Head: Date: 17 City Clerk:Date: CA Consent is here given to estroy the above -listed records: *City Attorney, Date: 5 r Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation, City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORaS. The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as sot forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Total No. of Pages: 1 Props 19, 2017 Date: I. WW ......_...._.. _- - --- [invoices EU /Admin EU -01 GC34090 et seg. — 2 ears 2013-2014 EU /Admin EU -01 Purchase Orders P GC34090 et seg. — 4 years 2008 Accounts Receivable: EU /Admin EU -01 GC34,09.o et , — 4 . ears 2009-2011 Billing Records EU !Admin EU -01 2glI090 at sm. — 2 years 2014 Applications EU /Admin EU -01 GC34090 et Seq. — 2 yqqrs 2001-2014 Bids, RFq, RFFS EU / Admin EU -01 GC34090 et sea. — 2 Years 2011-2012 i Date' ! Department Head;' City Clerk: f Date: 61110 Consent is he'Kby given to destroy the above -listed records: *City Att4mey/' Date: ao! Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) 'Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUIHORIIX T4 DESTROY OBSO TE RECORDS The beiow-listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. in accordance with the City's Records Management Program,. with the consent of the Department Head, and upon written approval of the City Cleric and City Attorney, these records will be properly destroyed/disposed of. F.Department Head- J'J�Al r, r + 1 �Date: Consent is hereby givenlo destroy the above -listed records: *City Attorne Dater-4� Destruction Comp a ed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY- TO DESTROY OBSOLETE RECD The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Cleric and City Attorney, these records will be properly destroyed/disposed of. Department Head Date: vim' City Clerk: Date: Consent is hereby given to. destroy the above -listed records: *City Attorney: _ "�'� Date: 4t -f61 -;1O1 Destruction CorftoliaW By: printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature cedffes a City Attorney assessment that records are not relevant to existing or anticipated Motion. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained In accordance with the City's Records Management Program Policy and Procedures and with applicable. federal and state taws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the. City Clerk and City Attorney, these records will be properly destroyed/disposed of. Department H City C Date: A+(7 Date: at t 11 Consent is hetWby given to destroy the above -listed records: *City Attorney: Date: � •fir Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head,. and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Department: ecord ferias Title as Retention Sciu stration/I nternal A and employment records of previous Lodi Police not hired) Employee Timecards and related payroll records Fugitive Warrant Documents Subpoena Documents Departmental Budge Copies Grant- COPS Application Block Handicap Parking Appeals Parking Appeals Darling uiiauons Workers Compensation (Departmental Copies/non- workin fifes :01/17 Dates of Rei From and 01101/11-0110, GG34090 2012 and prior (GC34090) 2014 and prior (GC34090) _ 2013 and prior GC34090 2012 and prior (GC34090) 2014 and prior GC34090 2013-2014 GC34090 2009 and prior (GC34090) 2008 and prior GC34090 2013 and prior 014 and prior 3634090 j) 014 and prior (CCR14311) File Cabinet Administration File Room Administration File Room Administration File Cabinet Administration File Cabinet Adininistrntion File Analyst Office Police Admin -Mgt Analyst Office Police Admin -Mgt Analyst Office Parking citation room Parking citation room Parking citation room Police Admin -Mgt Analyst Office Proposea we Date: TBD Badge Ordering File 2014 and prior Administration Utrice GC34090 filing Cabinet Correspondence 2013 and prior Administration Office Filing Cabinet Tuition Reimbursement fife 2013 and prior Administration Office File Cabinet Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. No. City of Lodi +2 Log TrwKing [::u *Z kAV-i•r a polyp GC3499D dules dU=2 (2414 & prior) (GC34090) Department Head: City Clerk: Consent is he y *City Destruction Completed By: File Cabinet ffi—nic- Public Folder- Admin Docs Electronic -Public Folder -Work Schedules given o destroy the above -listed records: Date: Date: Printed Name Signature Date Attachment A – Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHOKETYK TO DESTROY 08SOL.ETE RECORDS The belovw-listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. 2== smaAWAAknol be dadmWA aai7 Consent is ftreby g'. "`City Attorney: M. Destruction Completed By: the above -listed records: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) . *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the- City Clerk and City Attorney, these records will be properly destroyed/disposed of. Depriiinent Police Date:01/27/17 Total No. of Pages: Proposed Destruction Date. TBD Division: Adtnfnisiratian Prrapered By: Jennftr Howell SlgnaturW Rebord Seri" Thio Ddn of Recomle Storage Location Box No. Dine as RetffldQn.Sdheduta Front and Ta Training Records Non -Safety 2009 and prior Administration Filing GC6250 et se Cabinet Accounts Payable 2013 and prior GC34090 . Invoices 2014 and prior GC34090 . Claim Vouchers u • Business Expense Reports (Training/Travel)k. Purchase Orders Pager Bills Cellular Phone Bills , q Training Materials 2014 and prior (Cal Code) " *Re 3204 d et se Vehicle Ownership & Title Life of vehicle C9900 et seq) Contracts 2012 and prior Management Analyst (CCP337.2, 343;. Office BP7042.5. Bids,RFQ,RFP 2015 and prior Successful GC34 ; CCP337. " Department Head: Date: `V 7617 City Clerk: Attachment A — Form 4 (Authority to Destroy Records) "Signature certirles a City Attorney assessment that records are not relevant to existing or anticipated Wgation. City of Lodi Consent is hereby given to destroy the above -listed records: *City Destruction CompTOted By: 5l�L Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed / disposed of. Department: Police Date:0111812017 Total No. of Pages:2 Proposed Destruction TBD Division: Records Prepared By: B. Hill Signatu Record Series Title Dates of Records Storage Location Box No. Same as Retention Schedule From and To Traffic Citations 2014 & Prior LPD Records GC 34090 Arrest/Booking Sheets 2010 & Prior LPD Records GC 34090 Statistical Reports (UCR) 2014 & Prior LPD Records GC 34090 Permits — Permit Applications 2014 & Prior LPD Records (Massage, Card Room, (GC 34090) Peddler, Solicitor, Tow Truck, Pawnbroker, Secondhand Dealer etc. Subpoena's 2014 & Prior LPD Records GC 34090). Arrests 11357 & 11360 H&S 2014 & Prior LPD Records H&S 11361.5.. Sealed Adult / Juvenile Destruction Date 2015 LPD Records Reports and prior (PC 851.8, WIC 826(a)&(b), 781 a Records related to deceased Date of Death LPD Records persons (not including 12-2014 and prior homicide victims) (GC 34090 C -Pouches Misdemeanor arrest LPD Records date 2006 & prior (GC 34090 Live Scan Billing Records 2014 & Prior LPD Records GC 34090 In Custody & Out of Custody 2014 & Prior LPD Records Lists GC 34090 Daily Cash Drawer Receipts 2014 & Prior LPD Records GC 34090 DMV Re-exam forms 2014 & Prior LPD Records GC 34090 NCIC Report 2014 & Prior LPD Records GC 34090 Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi CHP 180's 2014 & Prior LPD Records GC 34090 Scanned Documents 2014 & Prior LPD Records GC 34090 No longer Interested Forms 2014 & Prior LPD Records GC 34090 Department Head: -r�.J Date: City Consent is *City Destruction i✓ompl6tid By: destroy the above -listed records: Date:. Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature Mofts a City Attorney assessment that records are not relevant to existing or anticipated Wootton. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Poiioy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Departmo t: Police IDIVIslon: Codefnforcement Record ji_E .Title Same -as Retention Schedule Date: 0113012017 Prepared By: H Baker Dates of Records From and To Total No. of Pages: Qee= Sig ra: Storage LocWb Proposed Destruction Date: TBD Box NO. Case files, Logs, Violations, zonin & Oro a_ Case files, Logs, Violations, zoning & prop6qY. 2014 and prior GC34090d 2014 and prior GC34090d Basement Storage Basement Storage 1 2 Case files, Logs, Violations, zoning & Orqperty. 2014 and prior GC34090g Basement Storage 3 Case. files, Logs, Violadons, zonin- & property, Case files, Logs, VioWons, zoning&property. 2014 and, prior GC34U9II.d 2014 and prior GC34090d Basement Storage Basement Storage 4 5 Case files, Logs, Violations, zon!M & property. 2014 and prior GC34090d Basement Storage 6 Case files, Logs, Violations, zoning & rp 2014 and prior GC3.4090d Desk Area 7 Case files, Logs, Violations, zoning &rort . 2014 and prior GC34090d Desk Area 8 Department Head: �'� Date: D! 3 City Clerk: Date: Consent is hereby given destroy the above -listed records: *City A Attabhment A — Form 4 (Authority to Destroy Recoras) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated motion. City of Lodi Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certilles a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Record Series Title Same as Retention Schedule VL�, Department C ity UL \-j n;%(kSS el— Dates LDates of Records From and To Zoe •-1 %>, .0 & /� -Total No. of Pal Storage Loc Consent is hereby *City Attofnej . to destroy the move-listea recoras: Destruction Completed By: s: ` Proposea ueszrL Date: TBD e: ion Box No. Date: 4050/ Date: 9 -IL Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLE E RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. pew a � Di sign: Record Series Title Same as Retention Schedule Date: _ ^ I Pre ,fed Dates. of Records and To Total No. of Pages: Signature' Store Lowtiony Proposed Destructiont.. Date: TBD Box No. 8 () aOik h 1 —ro—M -1-1.6 is _ _ +t` i.l Ayi ynt, I l _ k -k 0 It ul : l l if G jo i4 -S 1,68 -Dec1 Department Head: / � Date: W 5611 City Clerk: Date: Consent is hereby igen to destroy the above -listed records: *City Attorn` . , Date: Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUT_HgR13X TO DESTROY OBSOLETE RECO The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state lavas as set forth in the City of Lodii Retention Schedules, In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these: records will be properly destroyed/disposed of. Same as Retention Schec Informant Files Pawn!Sacond Hand Files Pawn Slips Range Inventory Claim Files te: 01/17/17 Total No. VWQ By: Lt. s.146hWn ' Dates of Records Storal (From and Tot 01/01/06-01101/07 01101/14-01/01/15 01101/13-01/01/14 01/01/14-01/01115 Closure +6 Special Range Master File Investigations Date: TBD Box • r te 17 Date: 6 '10 Department Head._ . �. City Clerk:„ Date: a - Consent is hereby iven tai destroy the above -listed records: rr , *City Attvml: r Date: o Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) 'Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated 1lUption. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance. with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attomey, these records will be properly destroyed/disposed of. 1/18117 I Total No. of Pages: 1 Division: Fire Admin I Prepatrod By: Carl 8>ftateS I UIE Record Series Title Dates of Records Storage Same as Retentlon Schedule From and To Inspections,. Fire Prevention 2013 Fire Admin UFC 103.34 Permits UFC GC34090 2011-2013 Fire Admin inspections, Fire Prevention 2013 Electronic UFC 103.34 Invoices (copies) GC34090 2014 Fire Admin N/A TBD Department Head: Date: 1 f City Clerk: Date; v; . Consent is hereby , iven to estroy the above -listed records: *City Attorne. Date: Destruction Completed By: Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated Option. City of Lodi AUTHORITY TO DES RO—Y OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state- laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. — Record Series Title (Same;p Retention Schi Copies of vendor invoices (GC34090 - 2_years) Room Reservations i1-i-2dnnn_n, ) Department Head: City Clark: Consent is here *City Mo Destruction Compl Date: 31.2017 1 1 No. M. Diim m r Dates Of Records Storadetp&tIon Box From and To FY2014 I Admin Of lice File Cabinet N/A FY2014 1 Admin Office File Cabinet f N/A Aw. • . - to'�estroy the above -listed records: 0 Printed Name Signature Date Attachment A - Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. 2017