HomeMy WebLinkAboutResolutions - No. 2016-92RESOLUTION NO. 2016-92
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE A CONTRACT FOR THE PURCHASE
OF FIVE DISPATCH CONSOLES WITH MOTOROLA, INC., OF
SCHAUMBURG, ILLINOIS, AND APPROVE AND EXECUTE A SEVEN-
YEAR MAINTENANCE SERVICE AGREEMENT; APPROVING DEBT
FINANCING WITH HOLMAN CAPITAL CORPORATION, OF
RANCHO SANTA MARGARITA; AUTHORIZING THE CITY MANAGER
AND DEPUTY CITY MANAGER TO EXECUTE ALL NECESSARY
FINANCING DOCUMENTS; AND FURTHER APPROPRIATING FUNDS
WHEREAS, the Lodi Police Department purchased and installed five
Motorola, Inc., Centracom Gold Elite radio dispatch consoles in the Police Building in
2004, which have been constantly powered on and in use for the last 12 years; and
WHEREAS, Motorola, Inc., discontinued the Gold Elite consoles in
September 2011 and will end all factory support in 2018; and
WHEREAS, the Lodi Police Department recommends replacing all five consoles
with new Motorola MCC 7500s, which will provide dispatchers with state-of-the-art
equipment; and
WHEREAS, Motorola, Inc., will perform the installation of the equipment and will
work directly with Lodi Police Department on implementation; and
WHEREAS, the Police Department has elected to purchase a seven-year
maintenance service agreement through Motorola, Inc., which will provide on-site
maintenance, services, and supplies for the equipment, the cost of which is included in
the General Fund operating budget for a total amount of $184,967.83; and
WHEREAS, to pursue a lower cost of financing and to ensure compliance with
the City's Debt Management Policy, a Request for Proposals for debt financing was
issued on April 14, 2016, with a response deadline of April 27, 2016; and
WHEREAS, six responses were received from local financial lending institutions,
and a review of the subsequent responses in accordance with the City's Debt
Management Policy resulted in the selection and recommendation of a seven-year debt
financing with Holman Capital Corporation at an interest rate of 2.08 percent; and
WHEREAS, the proposed term minimizes total interest costs while providing a
reasonable period of time to repay the debt without adversely affecting City cash
reserves. Total estimated annual payments of approximately $86,540 will be paid from
AB 1913 grant funds. Total interest over the life of the financing is $43,393.28; and
WHEREAS, General Fund and AB 1913 funding is appropriated in the Fiscal
Year 2016/17 budget and all future fiscal year appropriations will be included during the
budget process.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize and approve the following:
1. The City Manager is authorized and directed to execute a contract for the
purchase of five dispatch consoles with Motorola, Inc., of Schaumburg, Illinois,
and
2. Debt financing with Holman Capital Corporation, of Rancho Santa Margarita,
California, in the amount of $562,387; and
3. The City Manager is authorized and directed to execute a seven-year
maintenance service agreement with Motorola, Inc., in the amount of
$184,967.83; and
4. The City Manager and Deputy City Manager is authorized and directed to
execute all necessary financing documents.
BE IT FURTHER RESOLVED that funds be appropriated in the amount of
$562,387 for this purchase.
Dated: June 15, 2016
I hereby certify that Resolution No. 2016-92 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 15, 2016, by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi,
and Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
, -'Y
�NIFER . FERRAIOLO
City Clerk
2016-92