HomeMy WebLinkAboutResolutions - No. 2016-86RESOLUTION NO. 2016-86
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
THE AGREEMENT WITH CASEY PRINTING, INC., OF
KING CITY, FOR THE PRODUCTION OF THE LODI
COMMUNITY ACTIVITY GUIDE FOR FISCAL YEAR 2016/17
AND TWO ONE-YEAR EXTENSION OPTIONS FOR
FISCAL YEARS 2017/18 AND 2018/19; AND FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AGREEMENT ON BEHALF OF THE CITY
WHEREAS, the City of Lodi Activity Guide is a publication utilized to promote
City -sponsored sports, recreation and arts activities; and
WHEREAS, approximately 22,000 guides are distributed three times per year
throughout Lodi and the surrounding areas; and
WHEREAS, Request for Quotes (RFQ) for the City of Lodi Activity Guide were
released on February 3, 2016, and three vendors submitted proposals for consideration
and are listed as follows:
Vendors
Quote Amount
Casey Printing, Inc.
$21,700.89
Folger Graphics
$22,950.00
Tokay Press
$24,969.00
WHEREAS, the low bidder, Casey Printing, Inc., has produced the past 17
issues of the Lodi Community Activity Guide, offering competitive pricing, quality
printing, binding, duplication, layout, and delivery to drop centers; and
WHEREAS, the approval of this Agreement will cover the publication of three
issues in Fiscal Year 2016/17, totaling 66,000 copies, and will provide the City with the
opportunity to receive the same services at the same price, excluding any increase in
higher material prices which would be negotiated by staff, in Fiscal Years 2017/18 and
2018/19; and
WHEREAS, staff recommends that the City Council approve the Agreement with
Casey Printing, Inc., of King City, for the publication of the Lodi Community Activity
Guide in a total amount not to exceed $21,700.89 for Fiscal Years 2016/17, 2017/18,
and 2018/19, and further authorizing staff to negotiate with Casey Printing, Inc., any rise
in material costs for the two one-year extensions if in the best interests of the City to do
so.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the Agreement with Casey Printing, Inc., of King City, California, to produce the
next three issues of the Lodi Community Activity Guide for Fiscal Year 2016/17 in an
amount not to exceed $7,233.63; and
BE IT FURTHER RESOLVED that staff is hereby authorized to execute two one-
year extension options that include three editions each for Fiscal Years 2017/18 and
2018/19 in an amount not to exceed $7,233.63 per year, with the exception of increased
material prices which can be negotiated with staff if necessary and in the best interests
of the City to do so; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute the Agreement on behalf of the City of Lodi.
Dated: June 1, 2016
hereby certify that Resolution No. 2016-86 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 1, 2016, by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, and
Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mayor Chandler
ABSTAIN: COUNCIL MEMBERS — None
NNIF M.
ity Clerk
2016-86
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FERRAIOLO