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Home My WebLink AboutResolutions - No. 2016-43RESOLUTION NO. 2016-43 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING DESTRUCTION OF CERTAIN CITYWIDE RECORDS WHEREAS, in accordance with Government Code Section 34090, the City Clerk and City Attorney have filed written consent to the destruction of certain Citywide records as specifically set forth in the attached inventory marked as Exhibit A, and thereby made a part hereof. NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that: 1. The records heretofore identified are no longer required. 2. The Lodi City Council finds that the City Clerk and City Attorney have given written consent to the destruction of the records inventoried on Exhibit A attached hereto and the destruction of those records is hereby authorized. Dated: March 16, 2016 I hereby certify that Resolution No. 2016-43 was passed and adopted by the City Council of the City of Lodi in a regular meeting held March 16, 2016, by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None w NIFE FERRAIOLO ity Clerk 2016-43 Exhibit A City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval. of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Public Works Adm as RA tention 2019 Asphalt Rubber Cape Seal, Various Streets (Certified Payroll, Contract Payments, Specs) GC34090 --2 Years All Traffic Date (Trafflc Voiume Counts) (6279) GC34M — 2 years _ seamen Road, 102(1 South (t Toyota Dealership Expansion) OC34000 —7 years Bikeway Plan (COG) (TR-R$S GC34090 — 7 years Cal Trans (TR -1) GC34090 — 7 years Central Avenue —Angle Parkir 1) GC34090 — 7 years Chevron — Well Redesignation Agreement for Well 12 GC34090 — 7 years Tiffani Butoro, Dates of Rec (From and 2013 and Prior 2013 and Prior NOW 2006 and Prior 2001 and Prior 2004 and Prior (TR- 2003 and Prior 2001 and Prior Church Street & L,00kellord Street Elm 2013 and Prior Street Ham Lane Traffic Signal Modification Project (08/08) GC34090 —2years City of Lodi City Hall Annex Phase 1 2013 and Prior Interior Demolition and Abatement %2V34U79i,!—e.. iCmle Classic Design Floor to Ceiling 2013 and Prior GC34090 — 2 years Dellamonica Snyder Architects 2013 and Prior GC34090 — 2 years 1 Mug Irca Ut ralverI{ Date: Storage City Hall - Public Works Department City Hall - Public Works Department City Hall - Public Works Department City Hall - Public Works Department City Hall - Public Works City Hall - Public Works Department City Hall - Public Works Department City Hall - Public Works Department City Hall - Public Works Department City Hall - Public Works City Hall - Public Works Box No. Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Delta Pump Company 2013 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Department of Conservafbn - 2002 and Prior City Hall - Public Works Not Applicable Recycling Department GC34090 — 7)Mrs. Downtown Parking District (TR-R&S) i 2005 and Prior City Hall - Public Works Not Applicable Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated filigation. City of Lodi GC34090 —7years Department Driveways (TR -1) 1998 and Prior City Hall - Public Works Not Applicable GC34090 — 7 years Department Ecogreen Hydro Solutions, 2013 and Prior City Hall - Public Works Not Applicable LLC(6089) (8/12-3/13) Department GC34090 _ 2 Wars Elm Street, 17 East (Bullding 2013 and Prior City Hall - Public Works Not Applicable Demolition) (In 2016 Demolition Box Department #1 at Lodi Parking Structure) G3v34090 — 2 im.ars F&H ConsttucWn 2013 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Finance.Department Relocation to 2013 and Prior City Hall - Public Works Not Applicable Court Building, 230 West Elm Street, Department (In 2016 Destruction Box #4 @ LPS) OC34000 — 2 yeaM Flnonce Department RelopaWn to 2013 and Prior City Hall - Public Works Not Applicable -Court Building, 230 West Elm Street, Department CertMad Payroll and Preliminary Notloes (.In 2016 Destruction Box #4 LPS) QP34000 — 2 years Finance Department Relocation to 2013 and Prior City Hall - Public Works Not Applicable Court Building, 230 West Elm Street, Department Contract Change Orders (In 2016 Destruction Box #4 @ LPS) GC34090 — 2 Yom Finance Departrnent Relocation to 2013 and Prior City Hall - Public Works Not Applicable Court Building, 230 West Elm Street, Department Specifications (In 2016 Destruction Box #4 @ LPS) G.C34096 — 2 years General Plan, Traf a Model 2007 and Prior City Hall - Public Works Not Applicable (Additional Information) (TR-R&S) Department 004090 -- 7 31@am. Grape Bowl ftoratioard 2012 and Prior City Hall - Public Works Not Applicable Improvements, 221 Lawrence Street Department (6082)(3L42).. GC34090 — 2 Handicapped Parting. (7R-R&S) 1999 and Prior City Hall - Public Works Not Applicable GC34090 — 7 years Department Highway 12 Corridor Study (M-R&S) 1997 and Prior City Hall - Public Works Not Applicable GC3400 — 7 years Department Houston Fire Systems (6198) 2013 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Huttons Street Square Pool 2013 and Prior City Hall - Public Works Not Applicable Refinishing Project 2/13 Department GC34090 — 2 . M Interface Services (6080) 2013 and Prior City Hall - Public Works Not Applicable GC34090-2 years Department Intersectlon Control (Various 2008 and Prior City Hall - Public Works Not Applicable Locations) (TR-R&S) Department GC34t390 — 7 years lnterstate Trucks (T..R-R&S) 1986 and Prior City Hall - Public Works Not Applicable GC34090 — 7 years Department JWC Environmental (6230) 2013 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attomey assessment that records are not relevant to existing or anticipated litigation City of Lodi L&H Airco (installation of Alerban 1 2013 and Prior City Hall - Public Works Not Applicable Energy Management System in Department Carnegie Forum)(6176) GC34090 — 2 Mrs Leerml Construction (Library Canopy 2013 and Prior City Hall - Public Works Not Applicable Demolition Project Department GC34090 — 2 . Loading and Bus Zones (TR -I) 2003 and Prior City Hall - Public Works Not Applicable GC34090 — 7 years Dartment Lodi Avenue, 1314 East —.U. S. 2004 and Prior City Hall - Public Works Not Applicable Pipelines, Inc. (In Rebecca's File) Department GC34090 — 2 years Lodi Public Library Entry Project (In 2013 and Prior City Hall - Public Works Not Applicable 2016 Destruction )amt #1 at Lodi Department Parking Structure) GC34090 — 2 years LUSD Requests (1979-1996) (TR4+1) 2013 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Main Street, 114 North (Water Tower) 2005 and Prior City Hall - Public Works Not Applicable Broadlink (In 2016 Destruction Box Department #1 at Lodi Parking Structure) G034090 — 2 years MainStreet, 114 North (WaterTower) 2003 and Prior City Hall - Public Works Not Applicable METRO PCS (In 2016 Destruction Department Box #1 at Lodi Parking Struture) GC34090. — 2 . ra Miscellaneous (TR -M) 2010 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department MSC Misvellaneaus Bids (File #4) 2013 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Neil O. Anderson & Associates (HSS 2010 and Prior City Hall - Public Works Not Applicable Pool Design).(6167) Department GC34090 — 2 ears Neil O. Anderson and Associates 2010 and Prior City Hall - Public Works Not Applicable (5697,#5593,#5489.#5697) Department GC34M — 2 years. One-Way:StMeWAlleys 1982 (TR -1) 2002 and Prior City Hall - Public Works Not Applicable GC34090 — 7 years Department Pang _ chy Hall Complex (TR- 2005 and Prior City Hall - Public Works Not Applicable R&S) (Being reviewed by PJF) Department Parking Lots (TR -1) 2005 and Prior City Hall - Public Works Not Applicable GC34090 — 7 years Department PartnerAgeneiea File## (includes 2007 and Prior City Hall - Public Works Not Applicable info on SJRTD, South County Transit Department (SCT), etc. July 2005 — July 2009) (In 2016 Transit Destruction Box 1 @ Lodi Parking Structure) 61;34090 — 2 Mrs PCP Pre%rentW Parking & One Way 2007 and Prior City Hall - Public Works Not Applicable Street System (TR-R&S) Department G034090 -- 7 rs Peak & Associates (6141) 2013 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Professional Service Agreement — 2013 and Prior City Hall - Public Works Not Applicable Associated Engineering Consultants, Department Inc. (Deflection Testing Services (5553 (1))(12/12 — 3/13).. GC34000 — 2 Years Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi QualltyTraffie Data, LLC 2005 and Prior City Hall - Public Works Not Applicable GC34090 — 7 years De artment R&S Erection (580&3) 2013 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Recital ReWpts 217 % & 303 West 2005 and Prior City Hall - Public Works Not Applicable Elm Street (In 2016 Destruction Box Department #1 @ Lodi Parking Structure) GC34D60 --2.Lem Request for Proposals (RM 2008— 2012 and Prior City Hall - Public Works Not Applicable Transit Services (In 2016 Transit Department Destruction Box #1 at Lodi Parking Structure) GC34090 -- 2.yeam Residential Permit Parking (TR-R&S) 2002 and Prior City Hall -Public Works Not Applicable GC34090 — 7 years Department RMC Water and ErAftnmerit RMC 2012 and Prior City Hall - Public Works Not Applicable Water and Environment (Water Meter Department Phase 2 Construction Management Services) (File #6) (Task Order #4)(5554) . GC34090 — 2 years Short Short Range Transit Plan 2007 2012 and Prior City Hall - Public Works Not Applicable (In 2016 TRANSIT Destruction Box Department #1 @ Lodi Parking Structure GC34090-2yeare Siegfried Engineering, Inc. (Stockton 2013 and Prior City Hall - Public Works Not Applicable Street Improvements)(6077) Department GC34090 — 2 years Sto*Wn Street Widening - Kettleman 1981 and Prior City Hall - Public Works Not Applicable Lane to Lodi Ave.(In 2016 Destruction Department File Box #1 at Lodi Parking Structure) gG34090 — 7.. Stockton Street, 401 No., Nextel (Cell 2011 and Prior City Hall - Public Works Not Applicable Tower Lease) (In 2016 Destruction Department Box #1 at Lodi Parking Structure) GC34090 — 2 years Street Closures (TR -1) 2007 and Prior City Hall - Public Works Not Applicable GC34090 — 7 years Department Street Master Plan—1854•CRywide 1991 and Prior City Hall - Public Works Not Applicable Transportation Study (Tic -:R&8) Department GC34t790 — 7"ars Surface Wates Treatment Project— 2013 and Prior City Hall - Public Works Not Applicable Certified Payroll & Preliminary Department Notices -File #1 GC34090 — 2.. ars Surface Water Treatment Project — 2013 and Prior City Hall - Public Works Not Applicable Certified Payroll & Preliminary Department Notices -File #2 GC34090 — 2 years Surface Water Treatment ProjerA— 2013 and Prior City Hall - Public Works Not Applicable Certified Payroll & Preliminary Department Notices -File #3 GC34090 — 2 Veers Surface Wallar Treatment Project — 2013 and Prior City Hall - Public Works Not Applicable Certified Payroll & Preliminary Department Notices -File #4 GC34090 — 2 Surface Water Treatment Project — 2013 and Prior City Hall - Public Works Not Applicable. Certified Payroll & Preliminary Department Notices -File #5 Attachment A — Form 4 (Authority to Destroy Records) "Signature OB hits a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi GC34090 — 2 years Traffic Complaint Procedure (TR -M) 1 2003 and Prior City Hall - Public Works ` Not Applicable GC34090 — 7 years De artment Transit 5atety and Security Plan (In 2012 and Prior City Hall - Public Works Not Applicable 2016 TRANSIT Destruction Box #1 at Department Lodi Parking Structure) GC34090 — 2 Turnor Road, 2101 West (Wel 7 Shay 2001 and Prior City Hall - Public Works Not Applicable — AT&T Wireless Service (In Department Rebecca's File) GC34090 — 2 ears Veemon Wireless, 114 North Main 2008 and Prior City Hall - Public Works Not Applicable Street (Water Tower) Department GC341390 — 2 rs White Slaugh (WSCF) Digester 2013 and Prior City Hall - Public Works Not Applicable Painting Project (6250) Department GC34090 - 2 years WSWPCF Lease Agreemenfs .89-M 1998 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years De artment WSWF.6F Lease Agreements - lima 1998 and Prior City Hall - Public Works Not Applicable 91-98 Department GC34090.-2. ears Y&C Transportation Consultants, Inc. 2013 and Prior City Hall - Public Works Not Applicable GC34090 -- 2 years Department Integrated Waste Maimpment» Task 2007 and Prior City Hall - Public Works Not Applicable Force Department GC34090 — 2 Household Hazardous Waste 2008 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years De artment First Aid & CPR Training 2002 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Fresno County l]1008M Reports 2005 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Diversion Study 2003 and Prior City Hall - Public Works Not Applicable GC34090-2 years Department Delta Landscape Management - 2002 and Prior City Hall - Public Works Not Applicable Outreach Partnership Department GC34090-2-Mrs Contra Costa County Disposal 2010 and Prior City Hall - Public Works Not Applicable Deports Department G0349N — 2 years. Crane Operator Certificates 2005 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years De artment Consultants 2001 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Clean Your Files Day 2006 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years artment Department Public Works Weak 2004 and Prior City Hall - Public Works Not Applicable GC34090-2 years Department Central Valley Waste Services - File 1991 and Prior City Hall - Public Works Not Applicable #1 Department GC34090 — 2 years. Centras Valley Waste Services- 2013 and Prior City Hall - Public Works Not Applicable Disposal reports Department GC340W — 2 yoM Central Valley Waste Services - 2013 and Prior City Hall - Public Works Not Applicable Summa Com laints Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation City of Lodi GC34090 — 2 years Department Central Valley Waster $eivices- 2011 and Prior City Hall - Public Works Not Applicable Voucher Program Department GC34090 —2 yEra Buy Recyded 2005 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department California Waste ReWv" Systems 2013 and Prior City Hall - Public Works Not Applicable Disposal Reports Department GC3409D — 2 years Alameda County Disposal Reports 2002 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Multi -Dwelling Low Volume Rate 1999 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Los Angeles County Disposal 2004 and Prior City Hall - Public Works Not Applicable Reports Department GC34090 — 2 years King County Disposal Reports 2005 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Kern County Disposal Reports 2011 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years De artment lrtt gilded Waste Manage 2001 and Prior City Hall - Public Works Not Applicable Board Waste Reduction Awards Department Program GC34090-2years. Intergrated Waste Management - 2000 and Prior City Hall - Public Works Not Applicable Board Publications Department GC34090 — 2 years GC34090 — 2 years 1998 and Prior City Hall - Public Works Not Applicable Department Intergitited. Waste Management - 2008 and Prior City Hall - Public Works Not Applicable Board AgendaWisc. Information Department 40130 — 2 years. Yolo County Disposal Reports 2009 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Department of Conservation 2005 and Prior City Hall - Public Works Not Applicable Recycling Department GC34090 — 2 years Waste Oil Recycling 2006 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Washco 2012 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Sacramento County Disposal Reports 2010 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department San Joaquin County ReWding 2005 and Prior City Hall - Public Works Not Applicable Market Development Zone Department GC34090 —2 years. Son Joaquin County Solid W016 - 2010 and Prior City Hall - Public Works Not Applicable Correspondence Department Gt;3i4090 — 2 yeara Santa Clara County Disposal Reports 2000 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years De artment Solano County Disposal reports 2012 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years Department Stanislaus County Disposal reports 2009 and Prior City Hall - Public Works Not Applicable GC34090 — 2 years De artment Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi 58q Joaquin County Annual Reports 2011 and Prior City Hall - Public Works Not Applicable GC34090 —2 years Department San Joaquin County Disposal 2012 and Prior City Hall - Public Works Not Applicable Reports Department GC34090 — 2 years In all cases, original plans are maintained, Department Head: Date: 3 E b City Clerk:f■4•4 Consent is E°e y9wen to destroy the above -listed records: r *City Attotl y: 1 Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OI-SOLETE RECO DS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set farth in the City of Lodi Retention Schedules, In accordance with the Ci€y s Records Management Program, with the consent of the Department Head, and upon written appruval of the City Clerk and City Attomey, these records will be properly destroyed/disposed of. as Retention City CleridUty Council i (GC 34090 at seq. — 2 years) City CierlclClty Council Travel OC . 0 e .-2• e8 City Clerk/City Council Departmental Budget Copies GQ 34090 et se.. — 2 City ClerldCity Council General Correspondence [3C 34090 et ... — 2 City. Council Regular / Special Meeting Packets (Available in e -Records) (GC 34090 at s", — 2 3 Shirtsleeve Session Meeting Packets (Available in e -Records) (GC 34090 at Session Meeting Recording AudioNideo G 34080.7— Cu t + 3 r►►arrtha Hardcopy Closed Session Minutes {C;C 34090, 34090.5 — 2 yeer5) (nosed Board, Committee, Commission Applications and Correspondence — Selected PC34004001 — 5 Board, Committee, Commission Applications and Correspondence — Not Selected Legal Adrmrtlsir*Wroof of Publications (CCP 343, 349 at seq., GC 911.2, 34090 — 4 years) Date: Total No. of Pages: t'roposea uesu 1/29/2016 1 Unknown Date: 41112016 prepared By: Jennifer Ferrallolo i net ti. Dates of Records Storage ation Box No. (From and To) 2013 and prior All records listed are Not Applicable currently stored in the City Clerk's Office and/or vaults. 2013 and prior 2013 and prior 2013 and prior 2013 and prior 2013 and prior 2014 and prior 2013 and prior 2010 and prior 2013 and prior 2011 and prior Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated XV6tlon. N:\Administration\CLERK\Records Destruction\2016AUTHORITY TO DESTROY OBSOLETE RECORDS.doc City of Lodi Petldons to Legislative Body 2014 and prior Lop, On 50115—? Public Hearing Notices. 2013 and prior C-3-gg- —2- . rs Public Records Act Requests 2013 and prior GC 3 —2 . Protests from C71W Council Public 2013 and prior Hearings - Water / Wastewater / Electric Utility Rates GC 34M - 2. a protests from City Council Polic 2013 and prior Hearings - All Other C 34080 2 MM.1 Taxicab/Pedicab Permits (Autos 2011 and.pdor for Hire) (GC 34090 — Termination + 4 ars Weed Abatement Files 2013 and prior @C3409Ft— 2.. ars EtEG770JVS: Election Calendars 2013 and prior ..+2 C34f190— CertificaWsof Election 2013 and prior QG 34090 - Efect + 2 1 Pars) Nomination Papers- Elected and 2009 and prior Non -Elected EC 17100. — Term + 4 »rs Notices and Publications 2012 and prior GC 34M5 Ejechb6 + 2 ars . Oaths of Office 2007 and prior (GC 34090, 29 USC 1113 — Term + 6 Petitions - Initiatives, Recalls, 2014 and prior Referendums (EC 14700, 17200, 17400, GC 7253.5, + 8 morghs Candidate Statements 2012 and prior GC 3#M - ElesNarr + 2 Eff_Q Perris 460 - Campaign Disclosure 2008 and prior Statements, Non -Elected (GC 81009 — Current + 7 years, Elected - Form 460 - Campaign Disclosure 2008 and prior Statements, Committees 0C 81009 — Pwrarit + 7 Form 70.0 - Statements of 2008 and prior Economic Interest - AdministrationlEmployees FpPC ►oris — Current + T Form 700 - Statements of 2008 and prior Economic Interest- Elected GC.8100 - Current '+ 7 YftMJ Form 700 - Statements of 2008 and prior Economic Interest- Non -Elected C 81009 — Curr&.nt + 7 •ears Form 801- Gifts. to Agency 2008 and prior C.8t049- Currant + 7yam Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. WAdministratiWCLEWRecords Destruction12016AUTHORITY TO DESTROY OBSOLETE RECORDS.doc r-vliil v►PA— i l"wi ..,.�W .....,..... GC 81009 — Cunag: + 7 MM Form 803 — 6.ehested Payment 8140 —:CwMW + 7. Farm 806 — Appointments GC i fOW _ C:tJ"Mf + 7 AIL Forms Not Specified Above - Elected and Non -Elected IGC 81009 — CurMnt+ 7 y&arsl - City Clark:. City of Lodi 1008 and prior 2008 and prior 2008 and prior 2008 and prior _ Oafs; 17 . Consent' hb : - destroy the above -listed records: *City Atfo Desttvcti By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated fi ption. N:1Administration%CLERK\Records Destructlon\2016AUTHORITY TO DESTROY OBSOLETE RECORDS.doc City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordancewith the City's Records Management Program Policy and Procedures and vuith applicable federal and state laws as set forth in the City of Lodi Retenfion Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Dope Date: 1126116 Total No. of Pages: Proposed Destruction Internal Services Date: TBD Dh►ision: Prepares{ By: f9nfftu . FinancelAecounfl Record Series Title Naincy SpWall, Dates of Records y" Storage Location Box No. Same as Retention Schedule From and To Payroll Edit Registers 2013-2014 Basement Payroll Check Registers 2013-2014 Basement Wap Attachment Report 2013-2014 Basement Overbme Cards 2009-2010 Basement Daily Timecards 2009-2010 Basement Accounts Payable Final Post 2013-2014 Basement Accounts Payable Payment 2013-2014 Basement R ister Accounts Payable Payment 2013-2014 Basement Group Accounts Payable Cash 2013-2014 Basement ReQuirerrKwift Accounts Payable Posting 2013-2014 Basement Edit Accounts Payable Edit Report 2013-2014 Basement Collectors Dolly Report 2013-2014 Basement Misc Journal Entries 2010-2011 Basement Wire Transfers 2011-2012 Basement F&M (Main) Bank Statements 2009-2010 Basement FSU (Payroll) Sank 2009-2010 Basement Statements DB Claims Bank 2009-2010 Basement Reconciliation GB Bragg Activity & Bank 2009-2010 Basement Reconciliation York Ins Sery Activity & Bank 2009-2010 Basement Reconciliation Department Head. fes...__ Date: Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated bggation. City of Lodi City Clerk: � 'J Date: a- f _ Consent is hereby given to destroy the above -listed records: *City Aftom Date:. Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program., with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Department Head:_ Date; ' City Clerk Date: Consent is hereby. given to destroy the above -listed records: *City Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated Option. City of Lodi AUTHORITY TO DE TR Y OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. ilfQte: Documetats wu be reviewed for hist aI waive alyd if as i,1Lab , �ekitaed ►n fire a_rc lvss Doctll OAts&vDitie in iitiaatl n or Fendi , di be: destroAd. Department: Internal Services Date: Jan. 13, 2016 Total No. of pages: osBd lDOtruct106 T� Division: Risk M mt. Prepared By: Signature: Kirk J. Evans. Record Series Title Same as Retention Schedule Dates of Records From and To Storage LoG !—t Box No. GL Claims, Damage - Paid/Denied per GC 34090, GC 25105.5 not to include pollution claims or claims Involving minors Prior to Dec. 31, 2010 City Clerk's O e Department Head:, Date: i 1 1 City Clerk:n, , Dm ai-A-wL&Date: Consent is here %iven to destroy the above -listed records: *City Attor Date: Destruction Completed By: Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi RECEIVED ..__ AUTHORITY TO DESTRQY OBSOLETE RECORDS CITY CLERK The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with appiicabis federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Cleric and City Attorney, these records will be properly destroyed/disposed of. Department Head:_ Date: City Clerk: Date: Consent is hereby given to destroy the above -listed records: *City Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Department: Community Develo ment Date: 1127/16 Total No. of Pages: Proposed Destruction 1 Date: TBD Division: Building, Neighborhood Services; PlannLno Prepared By: Kari Chadwick Slgrrature: Record Series Title Same as Retention Schedule Dates of Records From and To Storage Locati Box No. Copies of: Invoices / Claim Vouchers / Settlements Prior to July 2012 City Hall — CDD CDD — 01 General Office Supply Requests Prior to July 2012 City Hall — CDD CDD — 01 Deposit Receipts Prior to July 2012 City Hall — CDD CDD — 01 Monthly Building Reports Prior to July 2012 City Hall — CDD CDD — 01 Request for leave slips Prior to Jan. 2014 City Hall — CDD CDD — 01 Employee Balance Accrual Worksheets Prior to Jan. 2014 City Hall — CDD CDD — 01 Misc. Correspondence Prior to July 2014 City Hall — CDD CDD — 01 Credit Card Receipts Prior to July 2014 City Hall — CDD CDD — 01 Department Head: Date: - City Clerk: —Date:—J Consent is he"y given to destroy the above -listed records: "City Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) `Signature certifies a City Attorney assessment that records are not relevant to existing or anticipatedifi/gation. City of Lodi 11811VED AUTHORITY TO DESTROY OBSOLETE RECORDS CITY CLERK The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Department: I Date: Total No. of Pages: 2 Proposed Destruction Electric Utility January 20, Date: TBD I 1 2016 Division; Administration Prepared By: Signatures Linda Tronble Record Series Title Dates of Storage Location Box No. (Same as Retention Schedule) Records From and To Payroll Records 2012 EU / Admin EU -01 Public Power Week Docs 2012 EU / Admin EU -01 Sports Complex Impact Report 2001 EU / Admin EU -01 Safety Clothing Bid 1996 EU / Admin EU -01 Cherokee Lane Economic Incentive Discount EU / Admin EU -01 Tokay Bowl - closed 1996 Teriyaki Plate - closed 1997 The Reel Fly Shop - closed 1997 Comrneralal Development Incendn Discount 1997 EU / Admin EU -01 Stogies - open Sunwest Liquors - closed Plug -it Products - open Plummer Pontiac/Cadillac - closed Big 5 Sporting Goods - open Taqueria Jalisco — closed Campbell Grinding — open Hester Grinding — open Dry Creek Rock & Ready Mix - open Fred's Puff & Stuff - nosed CoreArea Economic Incentive Discount 1997 EU / Admin EU -01 Tom's Used Books - open Hazels/Arch Cafe - closed Hidden Treasures - closed Capri Pizza - closed Cyber Tech - closed Legends - closed Sun Tro ri-Cal - closed Applimt me for Inoontive Discount 1998 EU / Admin EU -02 (riot Qualified) F&M Discount Motors - closed Sound Quest Car Audio - C en Community ftnem. Incentive Discount 1997 EU / Admin EU -02 Salvation Army Loel Senior Center Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi l Department Head: Date: City Clerk,/IC\0 1."Z -n, Date: alt ILW Consent is hereb ;:.given to destroy the above -listed records: *City Attom Date: Ce, Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi RECEIVED :2: r . , AUTHORITY TO DESTROY OBSOLETE RECORDS CITY CLERK The below -listed department records have been retained in accordance with the City's. Records Management Program Policy and Procedures and with applicable federal and state. taws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, i Vith the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. City Clerk: Date: Consent is hereby given to destroy the above -listed records: *City Attorn y: Date Destruction Completed By: Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated Option. City of Lodi RECEIVED JA 4 z AUTHORITY T4 DESTROY OBSOLETE RECORDS riTr CLERE The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Date: January 27, 201 Prepared By: M. 2H_M" Dates of Recc (Some as Retention 8chOdM r Copies of vendor invoices FY2013 Room Reservations FY 2013 Department Head: o. of Pages: Date: Admin Office File Cabinet N/A Admin Offtce File Cabinet N/A Date: I. V. Box City Clerk: Date: o11111C. Consent is hereby given to destrey the above -listed records: *City Attom Date: &V Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) `Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated.tion. 1.2016 City of Lodi AUTtIORITY TQ QESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws: as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Departrri Division: n v1 RKOrd 8erWs Title Sages as Rewntion. Schedule 6 V Date:1 �1^I 1 PMPgmd By: Dates of Records From and To Oj a OOq () i Tota) No. of Pages: ` Sfgnatu Storage Locaticiff '1 I I II Proposed Destruction I Date: TBD Box No. 1 c O to Ir rl _L +FPE Department Head: Date: d4Z1 City Clerk: Dater-F�- 61 0 Consent is hereby given to destroy the above -listed records: "City Destruction Corrmpleted By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. gi l(,j`(I' 76, City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORD9 The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Department: Date: 01/13/16 Total No. of Pages: Proposed Destruction I Police I Date: TBD Division: Records Prepared By: H. Kirschenman ISIg Record Series Title Dates of Records Storage Location Box No. Same as Retention Schedule From and To Traffic Citations 2013 and prior LPD Records ArrestlBooking Sheets 2009 and prior LPD Records Statistical Reports (UCR) 2013 and prior LPD Records Permits -Permit Applications 2013 and prior LPD Records (massage, card room, peddler, solicitor, tow truck, concealed weapons, pawnbroker, secondhand dealer etc Subpoenas 2013 and prior LPD Records Arrests -11357 & 11360 H&S 2013 and prior LPD Records Sealed-Adult/Juvenile reports Destruction Date 2015 LPD Records and 2rior Records related to deceased Date of Death LPD Records persons (not including 12-2014 and prior homicide Victims C -Pouches Misdemeanor arrest LPD Records date 2005 and prior Live Scan Billing Records 2013 and prior LPD Records In -Custody & Out -of -Custody 2014 and prior LPD Records Lists �7—, Department Head: Date:4Z_, City.Cterk: Date. Consent is ive to destroy the above -listed records: cry-r�� City Atto ey:. Date'- ~ Destruction Completed By: Printed Name Signature Data Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. ME City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the CWs Records Management Program Policy and Procedures and with applicable federal and state laws. as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. City Clerk: Date; Consent is heretr i given to destroy the above -listed records: City Attor a Date— Destruction Completed By: Printed Name I Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. (5C o9 0 4 - City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed forhistorical mLum arid. iFaR91kable.Wakwd- in tl emy-blv�s. nwvxnetats ire 1_v9d la litlsrek aor oanding sudif wiled dextra o Damadment; DateTotal No. of rages: Proposed Destruction Date: TBD D on. i. Pr pared By: signature: Record Series Title Same as Retention Schedule Dates of Records Storage Location Box No. From and To .210V2/ a20 12- 2iC ACA Department Head: l�_z Date:NZ714, City Clerk: Date: a,Jt Consent is hereby given to destroy the above -listed records: *City AttornT r -. -- Date; Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. RECEIVED City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS C I TV CLERK The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. ✓ps o .o e: e o e: s r r v e: ■= v :r Department: Police Date: 01/27/16 Total No. of Pages: Proposed Destruction Date: TBD Division: Administration Prepared By: Paula O'Keefe Record Series Title Same as Retention schedule Dates of Records From and To) Storag .. L6cAbK Box No. GC 34090 — Departmental Budget Copies 2001-2003, 2003- 2005, 2011-2012, 2012-2013 Police Administration Management Analyst office CCR14311 —Workers Compensation (Departmental Co ies/non-workin files)office 2009, 2010, 2011, 2012 Police Administration Management Analyst GC34090 Grant — COPS Application 2008 Police Administration Management Analyst office GC34090 Federal Block Grant 2003, 2004, 2005, 2006, 2007 Police Administration Management Analyst office Department Head. Dateolzbe 1 City Clerk -Date: Date: ! Consent is hereby given to destroy the above -listed records: *City Destruction CoMpleted By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi RECEIVED AUTHORITY TO DE TROY OBSQLRTE RECORDS 1 A q The below -listed department records have been retained in accordlancewl � %hERK s Records Management Program Policy and Procedures and with appli`cabla f I state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Department: Date: Total No. of Pages: Proposed Destruction PRCS JanuaEy 11, 2016 2 Date: TBD Division: Prepared By: SlgineWre: � Administration Terri Lovell ;Am� — Record Settee. Title Dates of Records Storage Location Box No. Sameaia Retention Schedule From and To Revenue Recap Deposits 1993-1994 PRCS Administration 1 CG34090 — 2 .rs: Claim Vouchers 1989-1994 PRCS Administration 1 CG34090 - 4 , Revenue Reports 1989-1994 PRCS, Administration 1 ` CG34C90 — 2yrs.) PERS Eligibility Reports 1998-1999 PRCS Administration 2 CG34090 — 2yrs.) Budget Reports 1986-1991 PRCS Administration 2 CG34090 — 1 r. LUSD Correspondence 1987-1992 PRCS Administration 2 CG34090d — 2yrs.) Budget Review 1988 PRCS Administration 3 CG34090 —1 r. BOBS Claim Vouchers 1996-2002 PRCS Administration 3 CG34090 — 4yrs.) Payroll Change Notice 2001 PRCS Administration 3 Copies CG34.09.0 — 2yrs.) Arts Commission Budget 1987-1988 PRCS Administration 4 CG34090 — 1 r. DOL Working Minor Report 2003-2004 PRCS Administration 4 CG3409.0 = 2yrs.) Park Ordinances Copies 1986 PRCS Administration 5 0 d - CG34090(d)-) - Personnel Action Forms Personnel 1987-1994 PRCS Administration 5 CG34090 — 2 yrs.). Self-insured Claim Forms 1992-1995 PRCS Administration 5 CG34090 — 5Mrs.) Workers Comp Claim Forms 1992-1995 PRCS Administration 6,7 Copies CCCR 14311 Accident Reports 1963-1999 PRCS Administration 6,7 CFR 1904.2 — 7 rs.ecial �29 Allocations 1987-1990 PRCS Administration 8 G34090 — 4yrs.) Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated Option. City of Lodi 1987-1990 VPRCS Administration 18 Department Head: �° & C Data* City Cieflc Det' Consent is hereb ivsn to destroy the above -listed records: "City �ltt a Date: s Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated Option. RECEIV'Ef City of Lodi AUTHORITY a DESTROY OBSOLETE REC QRQ§ C 1 T V MR# The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: L]ocutl7Nts will be retrlewad for hiskwkal value and,aM110oble, fflM nsd in the-amr -We um is ivoyed in hadarton or REUgLng aun w tt TIUL Ug ua rr Department: Date: Total No. of Pages: Proposed Destruction Public Works- MUS 1/28/2016 1 Date: Division: Prepamd By: Signature: . Administration Tosha Hone Record Series Title Dates of Records Storage Location Box No. Same as Retention Schedule From and To State of CA- Air Board Grant 2007 Storage Room — MSC 1 Application GC34090 — CL + 5 Job Announcements- Recruitment 1994-2009 Storage Room — MSC 1 GC12946 CL + 3 Sale of obsolete water inventory items 1999 Storage Room — MSC 1 GC34090 AU + 4 Specs for bids: Animal Control Truck 1991 Storage Room — MSC 1 GC34090 CU + 2 Specifications for bids: Backhoe 1991 Storage Room — MSC 1 GC34090 CU + 2 Vehicle Maintenance Logs 1991 Storage Room — MSC 1 GC34090 L + 2 Pump Operation records: Well sites, 1994 Storage Room — MSC 1 levels, & readings GC34090 CU + 2 Maintenance & O erations, Service Rainfall Record 1983-1984 Storage Room — MSC 1 GC34090 CL + 2 Street Sweeper Lease with FMC (DMV 1989,1991-1999 Storage Room — MSC 1 info., rental agreement, invoices) Transportation Agreement CCP337 T + 4 Interview Packets- Recruitment 2007-2010 Storage Room — MSC 2 GC12946 CL +3 Department Head:. d S City Clerk: Consent is hereby given to destroy the above -listed records: City Att ne / r Destruction Completed By: Printed Name Signature Date: 1 - 2 1 . r* Dater Data:l� Sof Date Attachment A — Form 4 (Authority to Destroy Records) 'Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated option. City of Lodi AUTHORITY TO DESTROY 0530LETE_ RECORDV 11 Y CLE,,,, NEVE J yEE --_.. The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. mote: DactJrrlents will be rev/ wgd for historical wait&p_r#, if nliaeble. refained In fhs gmb& A .Documents Involved In llti atlon or nertatin eVdit %V not be destroyed Department: Public Works Department Date: JanuaVL28, 2015 Total No. of Pages: 2 Proposed Destruction ate: TBD Division: Fleet services Prepared By: Mrchelle Nismarftvertiftt 5i ura: Record Series Title Same as Retention Schedule Dates of Records Storag. ocati From and To Box No. Fleet Finance Monthly Reports 7/1995-6/2007 Fleet Mezzanine 2016 A -L 12 Employee Time Cards 7/1995-6/2004 Fleet Mezzanine 2016 M -U (9) Fleet Work Orders 6/1989-6/2004 Fleet Mezzanine 2016 V -Z (4) 2016 AA1-AA13 13. Department Head:_ . Date: 1. zq .1 to City Clerk: -Date: e7 l Consent is hereby given to destroy the above -listed records: *City Attorne Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi RECORDS RETENTION SCHEDULE DEPARTMENT: Fleet Services Records Series Title ega a eri ion Staff RecommendedCitation Retention Description Fleet Monthly Finance R rt$ CU + 2/AU + 3 y ears GC34aeo; CCP 337 Finance Reports on Labor/Parts/Oill l I y Employee Time Cards AU + 6 10 years GC34090 Employee Time Cards Fleet Work Orders Life + 2 10 Years None Listed Equipment Work Orders - Write up of maintenance or repairs needed Attachment A — Form 2 (Records Retention Schedule Form)