HomeMy WebLinkAboutResolutions - No. 2016-212RESOLUTION NO. 2016-212
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO WAIVE THE BID PROCESS AND EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH GARLAND/DBS,
INC., OF CLEVELAND, OHIO, FOR THE FIRE STATION NO. 3 ROOF
REPLACEMENT PROJECT, UTILIZING U.S. COMMUNITIES
CONTRACT NO. 10330; APPROVING 10 -PERCENT CONTINGENCY;
AND FURTHER APPROPRIATING FUNDS
WHEREAS, staff requested Garland/DBS, Inc. to perform an assessment on the
condition of the existing roof at Fire Station No. 3, and the report indicated that the
existing roof has numerous defects and low spots where water can intrude into the
building and should be replaced; and
WHEREAS, Garland/DBS, Inc., was the successful bidder for U.S. Communities
Contract No. 10330 for competitively -bid roofing services. Using the U.S. Communities
line item cost, the bid price of $173,463 is the maximum price an agency would be
charged for the reroofing services, and the proposed price of $138,425 is $35,038 lower;
and
WHEREAS, per Lodi Municipal Code Section 3.20.045, State and Local Agency
Contracts, the bidding process may be waived when it is advantageous for the City, with
appropriate approval by the City Manager and City Council, to use contracts that have
been awarded by other California public agencies, provided that their award was in
compliance with their formally -adopted bidding or negotiation procedures; and
WHEREAS, staff recommends authorizing the City Manager to execute a
Professional Services Agreement with Garland/DBS, Inc., of Cleveland, Ohio, for Fire
Station No. 3 Roof Replacement Project, in the amount of $138,425; and
WHEREAS, staff further recommends that the City Council approve a 10 -percent
contingency for this project to cover any unforeseen conditions in the field; and
WHEREAS, staff also recommends appropriating funds from the Facilities
Capital Outlay Fund in the amount of $55,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
waive the formal bidding process, thereby approving the utilization of the U.S.
Communities Contract No. 10330 for competitively -bid roofing services; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize
the City Manager to execute a Professional Services Agreement with Garland/DBS, Inc.,
of Cleveland, Ohio, for the Fire Station No. 3 Roof Replacement Project, in the amount
of $138,425; and
BE IT FURTHER RESOLVED that the City Council does hereby approve a 10 -
percent contingency in the amount of $13,843 to cover any unforeseen conditions in the
field; and
BE IT FURTHER RESOLVED that in order to offset the impact to the General
Fund Capital Outlay Fund, the Lodi Arch Rehabilitation Project ($50,000) and the
Carnegie Forum Boiler Replacement Project ($50,000) are hereby deferred; and funds in
the amount of $55,000 are hereby appropriated from the General Fund for this project.
Dated: December 7, 2016
I hereby certify that Resolution No. 2016-212 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held December 7, 2016 by the
following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
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NIFER ...FEIRFAIOLO
City. Clerk
2016-212